PASSWORD MANAGEMENT TOOLS: What It Is, Pros and Cons, and All You Need to Know

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Generally, a reliable password manager will allow you to create and store a variety of strong passwords in one convenient location. But since human beings are forgetful, there are instances when you forget these passwords. Password management (PM) tools are solutions that give users the opportunity to modify or reset their own passwords in the event that they forget their passwords or their accounts have been locked out. PM solutions provide the opportunity to synchronize user passwords across many systems, which enables users to log into multiple applications using only one password to access their accounts. Hence, it is critical to have a clear-cut understanding of the best enterprise password management tools, without leaving out the various free-market guide for PM tools.

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What are Password Management Tools?

Password management tools are software applications that are meant to store and manage various internet credentials. Most of the time, these passwords are basically kept in a database that is encrypted and protected with a single master password.

Enterprise Password Management Tools

When it comes to protecting your business’s sensitive information, enterprise password management tools are a more comprehensive solution than merely using a password vault. The use of enterprise-grade password management tools (software) can help you monitor and manage your privileged accounts and reduce risk.

Enterprise IT and security teams have the important but time-consuming task of managing privileged accounts for both humans and machines. Protecting privileged accounts, however, is impossible without centralized password management.

So, what exactly does enterprise password management software( tools) do, and why is it so important, exactly?

Basically, enterprise password management software (tools) protects your credentials. However, it also plugs the biggest security hole in your system without slowing down your business or becoming a hassle for your users.

Using complex passwords is a standard security measure. While helpful, they aren’t bulletproof against data theft.

A startling 20% of businesses never update their default passwords by using common and easy-to-guess phrases and numbers. E.g “admin,” 0000” or “12345

Passwords to corporate networks are easily compromised thanks to password cracking tools, brute-force attacks, and social engineering. If an attacker obtains an authentication token (password hash), they can “pass the hash” to break into numerous systems at once.

Enterprise-level password management solutions (tools) employ security measures to thwart the theft of sensitive information such as master passwords, credentials, secrets, tokens, and keys. These password management databases can be hosted locally or in the cloud. Most importantly, they protect the passwords of all privileged accounts within your organization.

All privileged accounts can be shielded by enterprise-grade password protection software.

#1. Accounts for Client Benefits

This means service accounts. It is possible to utilize Application Pools, scheduled tasks, batch jobs, and Windows Services all from within IIS. Changing service account passwords might be difficult because programs rely on these credentials to function properly.

#2. Domain Administrators Accounts

Active Directory user management and server administration. Domain accounts at the workstation level are also included and grant regular users excessive permissions.

#3. Root Accounts

Manage and control access on Unix/Linux systems that don’t play nice with Active Directory mapping and synchronization.

#4. Social Media Accounts

Demonstrate unrestricted access to vital infrastructures like Internet gateways and internal network nodes (firewalls, routers, and switches). The damage from a hack into these accounts could be irreparable.

#5. Accounts for System Administrators

Keeping databases safe and up to date that can be challenging when multiple IT administrators need constant access when credentials are shared. With so many machines being spun up so quickly, it can be a hassle to keep track of all the Windows administrator accounts in a virtualized setting. Also, the management of Windows administrator accounts is made more complicated by the frequent deployment of new computers.

#6. Application Accounts

It connects to databases and exchanges private data with other programs. Database credentials, software signing certificates, passwords to embedded build scripts, configuration files, and application services are all examples. It is common practice for programs to have default privileged credentials or SSH keys stored as plain text or hard-coded.

What Is an Example of a Password Manager?


How it works: Once you’ve installed the app and browser plugins, which work on every major platform, it saves usernames and passwords as you log into various websites

The Best Password Management Tools

A new password requires careful consideration. If you value the safety of your data and other sensitive information, using obvious passwords like pet names or easy-to-guess sequences like abcd, 12345, or 0000 is a bad idea.

Generally, it is understandable why you want to do that, but the truth is, it’s risky. Password cracking is an art form, and those who would steal your information are experts.

Hence, consider using a password manager unless you intend to carefully maintain a paper copy of all your passwords at all times. Password management tools can help you keep track of all of your passwords for every account you have online and ensure that your data is secure. They’re also helpful for syncing your data between devices like Windows and Mac computers, and iOS and Android mobile devices, among others.

A password manager is a digital safe where you may store the login credentials for your many online accounts, mobile apps, and websites.

In this day and age of frequent reports of security breaches and identity theft, it’s important to use a different password for each online service you use. You’re essentially making your own security features by utilizing a variety of passwords.

In addition to providing safe password login information across devices, sharing credentials with trusted family and friends, and accessing secure online storage, the below top recommendations for password security managers also provide subscription alternatives. Moreover, if you place a premium on openness, you’ll be pleased to know that many of these recommendations are freely available to the public.

2023 Best Password Management Tools

Password ManagerUnique FeaturesFree TrialFree PlanEncrypted StorageStarting PriceFamily PlanMoney-Back Guarantee
1PasswordMultiple vaults, Watchtower, Travel Mode, Virtual payment cards14 daysNo free plan1GB$2.99 per month5 users( option to add more for a smaller fee)X
RoboFormMany form-filling templates, secure note sharing30 days1 device, unlimited passwordsX$0.99 per month5 users30 days
DashlaneVPN, one-click password changer, dark web monitoring30 days1 device, 50 passwords1GB$3.99 per month6 users30 days
KeeperEncrypted messaging, secure storage, dark web monitoring30 days1 device, unlimited passwords10GB$3.75 per month5 usersX
LastPassAdvanced 2FA settings, multiple account recovery options30 daysUnlimited mobile or desktop devices, unlimited passwords1GB$3.00 per month6 usersX
Avira Password ManagerSeamless auto-login featureXUnlimited devices, unlimited passwords1GB$2.67 per monthNo family60 days
Stricky PasswordCloud/local backup sync, portable USB option, one-time purchase option30 days1 device, unlimited passwordsX$29.99 per monthNo family30 days
Password BossDark web monitoring30 daysNo free planX$2.50 per month5 users30 days
BitwardenOpen-source, built-in 2FA, affordableXUnlimited devices, unlimited passwords1GB$10.00 per month6 users30 days 
Norton Password ManagerAutomatic password changerFree productUnlimited passwords, unlimited devicesX$19.99 per year( with Norton’s 360 plans)No family planFree product

What Is the Cheapest Password Manager?

The most affordable option, Bitwarden Premium, costs $10 per year to subscribe to. This gives you access to 1 gigabyte of encrypted file storage, and two-factor authentication using devices such as YubiKey, FIDO U2F, and Duo, as well as a report on the cleanliness of your passwords and the overall health of your vault. When you pay, you also get priority support from the company.

What is the Easiest Way to Manage Passwords?

The best practices for managing passwords;

  • Never tell anyone else your passwords for anything.
  • Always make sure you use a unique password for each account.
  • Make use of many forms of authentication (MFA).
  • Length always wins out over-complication.
  • Create passwords that are difficult to figure out yet simple to keep in your head.
  • There is still value in complexity.
  • Employ the use of a password manager.

Free Password Management Tools

Most people generally use the same password for all of the various accounts in their digital lives to facilitate easy remembrance. However, doing so exposes you to a wide variety of potential cybersecurity threats. If a hacker is successful in obtaining one of your passwords, they will almost certainly attempt to use it on all of your accounts, which will allow them to essentially take control of your digital life. Reliable password management tools will enable you to develop and maintain strong passwords that are all unique to you in a single area.

There are a lot of excellent paid password managers available on the market, but there are also several free password management tools that you can use without paying anything. Below are the top free password management tools now available on the market to help you protect the information you deem most vital.

#1. Norton Password Manager

Ratings (according to Forbes Advisor): 4.8 stars

Compatibility: Windows, Mac, Android as well as iOS

Best For: Overall Best Free Password Manager

#2. Bitwarden

Ratings (according to Forbes Advisor): 4.2 stars

Compatibility: Windows, Mac, Android, Linux as well as iOS

Best For: Best Open Source Password Manager


Ratings (according to Forbes Advisor): 4.2 stars

Compatibility: Desktop Windows & macOS, Android devices as well as iOS

Best For: Most Reliable Password Manager

#4. KeePass

Ratings (according to Forbes Advisor): 4.1 stars

Compatibility: Windows(7,8,10,11), Mac, Linux

Best For: Best for Programmers

#5. LastPass

Ratings (according to Forbes Advisor): 4.1 stars

Compatibility: Windows, Mac, Android, Linux as well as iOS

Best For: Best Single-User password manager

What is the Most Used Password Manager?

The top four password management tools currently on the market and with the greatest number of users because of some free features they possess are;

  • 1Password
  • Dashlane
  • KeePassX
  • LastPass

The Pros and Cons of Password Management Tools

A password manager is now more of a requirement than a convenience for the average internet user, who likely has dozens of separate online accounts. You may be under the impression that a password manager is unnecessary as you can use a built-in feature of your web browser or mobile device to store and manage your passwords for free.

Thankfully, the market for password management tools is highly competitive, which has resulted in a plethora of low-cost and even free solutions for consumers. If you’re looking for a reliable password manager that can save and sync your passwords across all of your devices, you won’t have to spend a dime to obtain one.

Although password management tools come with numerous free options and benefits (cons), there are also a few drawbacks. Below are some of the pros and cons of password management tools;


  • People aren’t always trustworthy since they can be careless with passwords, forget them, or just plain don’t give a damn. Having a PM eliminates the hassle of having to remember numerous complex passwords.
  • If your password manager is any good, it will encrypt your data so that even if the PM itself is hacked, the hacker will not be able to determine which passwords belong to which accounts.
  • A PM can inform you of the most recent hacks and whether or not any of your accounts have been compromised.
  • Password manager functionality, without the need for online storage or a browser extension.
  • The password manager has the ability to auto-login
  • Securely save password recovery questions in a single safe location
  • Compatible with a variety of different devices
  • Can be shared share with other members of the family


Even though there are many cons to using password management tools and you can enjoy using them so much, it does have some cons too. Below are the most notable ones;

  • A single vulnerability: if you misplace your master password or some other piece of identifying information, you run the risk of losing access to all of your passwords at the same time.
  • In case someone gains access to your master password, they will have access to all your other passwords as well.
  • It’s possible that it won’t work with all of your browsers and devices
  • The vast majority are only compatible with sign-ins made through web browsers:
  • All of your PM-managed passwords are only as secure as your master password, which can be compromised if your primary password is used, typed, or saved on a computer infected with malware.
  • Alterations made without permission
  • The entire process of creating a PM can be rendered useless if it is not sufficiently encrypted.

Is Google a Good Password Manager?

Google Password Manager operates somewhat differently than the vast majority of its competitors. This is because it is a browser extension rather than a stand-alone management platform. On the other hand, it is simple and risk-free to use, as well as totally free, and there is no paid option to upgrade. This makes it an excellent choice for those who do not require comprehensive capabilities.

Market Guide for Password Management Tools

The password management market size is estimated to reach US$ 4701.5 million by 2028, from US$ 1405.7 million in 2021, at a CAGR of 18.6% during 2022-2028. This is an increase from the current market size of US$ 1405.7 million.

Password management The Market Report offers an in-depth analysis of the situation in the industry at the present time. First, the study provides a fundamental introduction to the sector, covering topics such as definitions, classifications, applications, market share, trends, forecast analysis, growth, manufacturers, industrial end users, commercial end users, government organizations, and more…


In their most basic form, password management tools encrypt the user’s sensitive information and keep it safe behind a single, master password. Users may access their stored passwords on any device using their master password, and the password manager will automatically fill those passwords when logging into any of their favorite sites or apps. As an added security measure, password managers may create strong, unique passwords on the fly and alert users if they are repeating passwords or using a password that has been compromised.

There is a strong argument for the adoption of a password manager. However, with a PM, you won’t have to memorize any of your passwords anymore. Some password vaults additionally offer the convenience of instantaneous password generation and resetting, in addition to the storage of sensitive information such as credit card numbers.

Password Management Tools FAQs

If you use a password manager, do you have to worry about it being hacked?

Password managers of all quality levels are not immune to security flaws or hacking. A good password manager, on the other hand, will always employ a zero-trust security architecture. Therefore, the contents of your vault would still be secure even if a password manager were hacked.

What are the drawbacks of using a password manager?

The major drawback of utilizing a password manager is that it creates a single point of failure; if someone were to obtain your master password, they would have access to all of your passwords and other sensitive data kept in the password vault (like credit card details).

Is there a reason why I shouldn't have my browser save my passwords?

While it’s simple to have passwords saved in your browser, it’s also incredibly risky because anyone who has access to your device will also have easy access to your saved passwords. There is a risk that someone could steal your device or use malware or other cyber attacks to obtain access to it remotely.

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