TEST CASE MANAGEMENT TOOLS: Meaning, Top, and Best Test Case Management Tools

test case management tools
image source: QA World

Testers conduct a variety of tasks throughout the course of a day, including requirement tracking, document production, test case design, and execution. It will become chaotic and may have an influence on the deliverables if all the activities are not handled and monitored. An important role of test case management tools is in preventing such scenarios. Furthermore, free and best test case management tools aid in the management of testing tasks such as test cases, requirements, execution, tracking, and reporting. Examples and the open source test case management tools will be discussed in this piece.


Test management tools are used to organize testing activities, report the progress of quality assurance operations, and maintain information on how testing is to be done. The testing methodologies used by the tools vary, and as a result, so do their feature sets. They often manage numerous environments, execute or acquire execution data from automated tests, maintain and schedule manual testing, and enter data about discovered flaws. 

The possibility of shortening the testing process exists, and test management technologies enable rapid access to data analysis, collaboration tools, and simple communication between various project teams. To simplify test case design from the requirements, several test management platforms provide features for requirements management. To further streamline the testing, faults and project activities are tracked within a single application.

What Is Test Case Management?

The process of managing the testers and resources required for testing, defining the scope of testing that must be done on a system, designing test cases that cover that scope, and scheduling the testing operations to meet the release date is known as “test management.” Writing test cases, storing human and automated scripts, reviewing tests, grouping them into suites, and monitoring testing progress in real-time should all be possible with a contemporary test management system.

What Tools Are Used for Test Case Management?

The most common test case tools are listed below:

  1. QACoverage
  2. Testiny
  3. Tuskr
  4. TestCaseLab
  5. PlusQA
  6. TestRail
  7. Kualitee
  8. Test Collab
  9. TestLodge
  10. qTest

Why Do We Need Test Case Management Tools?

Here are some more specific benefits of test management in an agile environment:

#1.Setting Test Priorities

Testing many test combinations and permutations is not possible in an agile environment. Because of this, teams must prioritize testing for problematic regions before making a product available for purchase. It might be easy to recognize dangerous locations.

In your test management software, for instance, you may have two distinct areas, like effect and likelihood, which you score on a scale of 1 to 10. For one of your product categories, for instance, the effect may be 2 (low) and the likelihood might be 5 (average).

A straightforward illustration may be as follows:

The influence in this instance is composed of two components: usage frequency and visibility (for prospects and customers). I give them a grade between 1 and 10. Similar to probability, there are three components:

  • Complexity
  • Personas involved
  • Time constraints

Each of these elements is given a score between 1 and 10. Next, I give each function in the product a value between 1 and 10. Finally, the weighted total is determined. As a matter of fact, based on the weighted sum values in the example below, I would test Function B before A and C because it has the largest weighted sum and is hence the riskiest.

In an Agile setting where sprints only last a few weeks, this might help save time.

#2. Adherence to Regulations

It is frequently necessary to record a variety of facts pertaining to the testing in the case of regulated businesses, such as medical devices.

For instance:

  • When were the tests conducted?
  • Who conducted the test?
  • What specifications did they address?

Test case management tools might be helpful in this circumstance since they can automatically retain this information log for various tests run multiple times.

#3. Choosing the Time to Send the Item

You can monitor quality and progress objectively with test management.

In order to prove the quantifiable commercial benefit of your testing efforts, historical patterns might assist you in understanding how your efforts are advancing.

When making such a business choice, reports such as test results for the previous seven days and tests per need, as per priority, might be beneficial.

#4. Lessening Data Duplication

Data duplication that typically happens when requirements, tests, or defects are maintained in silos may be reduced by using a test management solution. It guarantees that everyone has a single understanding of the progress being achieved, including business analysts, developers, testers, and QA managers.

It shows team members the requirements, tests, and errors, assuring enough coverage. When you build more automated (GUI and API) tests along with manual tests, it may be difficult to retain traceability between requirements and problems. Test management tools ensure API and GUI test coverage for requirements.

#5.  Increasing Manual Test Coverage

Since manual testing includes manually attempting various data sets for different test stages, doing so is frequently difficult and ineffective. The act of iterating an existing manual test over several data sets is made incredibly simple by a test management method, boosting the coverage of current manual tests.

#6. Increasing Teamwork

Collaboration amongst many stakeholders is the foundation for an Agile team’s success. Since various testing assets may be examined as and when necessary, test management helps ensure that development and quality assurance teams are on the same page.

It allows everyone to have access to the same information whenever they need it and helps break down the information silos that occur between various teams.

Free Test Case Management Tools

Teams working in quality assurance (QA) have an almost limitless selection of free test case management tools alternative. However, considering that we are accustomed to paying for almost everything, it is natural for teams working in software testing to view free software with skepticism. Below is the list of the best free test case management tools:

#1. BugBug

BugBug is an easy-to-use automated browser testing tool that doesn’t require coding. Automate regression testing, monitor crucial app flows, and design scriptless automated tests to deploy your product faster. Sellizer, Da Vinci Studio, and Holiday Park & Resort use it. BugBug may record in-browser testing. Installing their Chrome extension lets you record browser interactions as tests. BugBug offers unlimited local test runs, 100 clod test runs, and one-month test history.

#2. Appium

Appium is an “open-source test automation framework for usage with native, hybrid, and mobile web apps,” according to its creators, and it “drives iOS, Android, and Windows apps via the WebDriver protocol.” The tool’s conception is that testing native apps shouldn’t necessitate the use of an SDK or recompiling your program. You don’t need to download or install anything in order to use Appium for nothing. Additionally, the tool is compatible with any testing framework.

3. QADeputy

A testing management solution called QADeputy is simple to connect with the majority of current technologies. The program makes it possible for teams to adapt the tool to meet their own demands while also facilitating effective communication amongst stakeholders. One user and one test suite are allowed during the free trial of QADeputy. 100 test cases are also included. Users of the free plan may also personalize the platform, conduct an unlimited number of tests, and utilize integrations.

4. Perforce Helix TeamHub

The development and QA teams can save their source code using Perforce Helix TeamHub. Additionally, users can add numerous repositories to a single project and establish a unique repository for each project they are working on. Up to five people and 1 GB of data can be accommodated on a free Perforce Helix TeamHub account. Additionally, it enables interaction with widely used programs like Jira, Slack, and Jenkins.

5. Loadium

Some of the most useful features of an open-source tool may have been included in Loadium, which is ideal for teams performing performance and load testing. For instance, while testing for performance, users can utilize automated test scripts created using Selenium. Reporting options with visual or tabular data are offered by the program. The whole month-long Loadium free trial is available, including all features. You can choose between a paid subscription or the unrestricted basic plan following the free test case management tools trial. The first premium plan provides for 250 tests, whereas the free basic plan just allows for 15.

Best Test Case Management Tools

Here is a list of the best test case management tools that we have personally chosen. Both open source (free) and paid (commercial) tools are included on the list:

  1. Tuskr
  2. PractiTest
  3. Testpad
  4. Zephyr Enterprise
  5. TestRail
  6. Xray
  7. Testmo
  8. TestMonitor
  9. SpiraTest
  10. QAlity Plus

What Is the Best Tool to Write Test Cases?

PractiTest is now the top testing software for creating test cases.

The following are the causes:

In PractiTest test cases, steps are expressed as separate modules. Name, describe, and predict each test case phase. You can open a specific issue during a test’s phase to determine where and why it failed.

Phases can have attachments.

Exploratory testing is common in modern QA. With no planned processes, but a built-in charter and annotations system, PractiTest constructed a Test case module for these tests. “Call to Test” and “Step Parameters” improve test case reuse. These capabilities allow you to change Test Case step data for each run and reuse steps.

PractiTest isn’t only a Test Case creator. It manages requirements, test runs, and issues for your testing process.

Open Source Test Case Management Tools

Enterprise test management systems can be substituted with open source test case management tools For many straightforward tasks, free open source test management tools are a fantastic option. It meets testing’s most basic requirements. Specifically, test case creation, storage, execution, and fundamental test metrics for analysis of test execution outcomes.

free open source test management software shortlist:

A well-liked test case management tool is TestLink. Many QA engineers include TestLink knowledge in their list of talents on LinkedIn.

What Are TestLink’s Key Features?

  • flexible administration of user roles
  • generating a test plan
  • assembling a test suite
  • design and execution of tests
  • adding custom fields possible
  • case-by-case testing
  • Multi-environments test-running assistance
  • Charts support reporting of test results
  • Metrics support for API integration with other applications
  • Integration of the defect/bug tracking system

2. KiwI TCMS

Kiwi TCMS is a thorough test case management tool designed to provide accountability & transparency for all members of your QA team during the testing process. (These words are taken from the Kiwi TCMS website.)

What Constitutes Kiwi TCMS’s Core Features?

  • generating a test plan
  • assembling a test suite
  • design and execution of tests
  • Integration of bug tracking
  • robust safeguards for user access
  • support for multi-environment test execution
  • plugins for test automation frameworks
  • reporting on tests visually
  • Detailed API layer

On our shortlist of free open source test management tools programs, Squash is, in our opinion, the most intriguing option.

Squash is a modular collection of tools for creating, automating, executing, and commercializing tests. It is a tool from the French team with a rather wide functional scope.

Squash is a self-hosted web application and an open-source test management solution. Squash may also be installed locally using a Docker image. Like Kiwi, the SaaS package for TCMS Squash is paid. But you may test it out for free.

The Squash test management system is simple to implement because of its open source-based core. According to the official website, it adapts to all project environments, including V-cycle, Agile, and SAFe-scale agility.

The components of the Squash Test Management Software are:

  • Squash TM
  • Squash AUTOM
  • Abandon DevOps
  • XSquash

Examples of Test Case Management Tools

All the earlier mentioned tools are all examples of test case management tools.

Can Jira Be Used for Test Case Management?

Yes, Jira may be used for managing test cases, and many teams already use this. You may accomplish this by modifying its built-in features, such as issue type and workflow, to suit your test management requirements, or you can utilize any app found in the Atlassian Marketplace.

Is Selenium a Test Management Tool?

Selenium is the industry standard for quality control. Netflix, Google, HubSpot, Fitbit, and others utilize Selenium. It supports programming languages, OSes, and browsers. The package offers many testing solutions. Later in the essay, we’ll examine testing technologies and why Selenium is so popular. Let’s examine Selenium’s features to discover why it was so problematic.

How Do I Choose a Test Management Tool?

The list of integrations that the package has is the main feature you should look for in a test management solution. Without integrations, a software package cannot exchange data in a closed-loop process in an efficient manner with systems offered by other companies. You must ensure that your test management system integrates with Jira, for instance, if you use it to manage development projects.

Is Jira a Test Management Tool?

Project management software called Jira is built on workflows. Although test case management can be incorporated into the workflow structure through customization, this isn’t the tool’s greatest application. A test management system that connects with Jira is preferable.

What Is Test Case Management Tool Generally Used For?

Tools for test management are used to organize testing activities, report the progress of quality assurance activities, and maintain information on how testing is to be done.

How Do You Manage Test Cases in Agile?

Making test cases based on acceptance criteria. The Product Backlog’s user stories are honed and added to the Sprint Backlog for each iteration or sprint. Here, the agile team will decide on the acceptance criteria, suggested solution strategy, and estimated effort required to accomplish each story.

How Many Test Cases per Sprint?

There are frequently at least four or five test cases for each user narrative. The number of test cases might grow exponentially if edge cases are included. Asking questions when writing test cases is an excellent opportunity to get your first in-depth look at a user story.


You can think of the test case (and test script) as this same fundamental element in terms of quality assurance. The test case serves as the final authority on the subject because it specifies what the software should perform in certain circumstances. Then, testers put these fundamental components together to create logical scenarios about the product, which in turn speak to meeting the requirements of the software.

Test Case Management Tools FAQs

Why do we need test case management tool?

A test management tool helps eliminate data duplication caused by siloed requirements, tests, or problems. It gives business analysts, developers, testers, and QA managers one perspective of progress.

Test cases are stored where?

SmartBear QAComplete, Ranorex, etc. can manage test cases. Some teams use Jira or Trello to store them. Others track test cases and scenarios in spreadsheets.

Who Writes test cases?

QA or testing team members write test cases as step-by-step instructions for each system test.

Related Article

  1. TEST MARKETING: Best Practices to Scale any Business (+ Helpful Reviews)
  2. 4 Tests You Must Pass Before Starting a Business
  3. Concept Testing Methods: Overview & Real-life Examples
  4. WEBSITE TESTING: How To Make Money From Website Testing
Leave a Reply

Your email address will not be published. Required fields are marked *

You May Also Like