TIME MANAGEMENT SYSTEMS: Best Time Management Systems

Time Management Systems
Image Credit: SoftwareSuggest

The phrase “Time is Money” may be cliche, but it’s true value. Our productivity, in the long run, is measured by how well we make good use of time. Over the years, people have come up with diverse means of making good use of their time, such as to-do lists, reminders, and so on. But it still isn’t enough. Luckily, technology has brought about effective time management systems for personal and enterprise use, and these are more productive than the traditional means of managing time. If you’re looking for the best time management systems to make maximum use of your time, check out the list below. Businesses can also use employee time management systems to improve their operation.

What Are Time Management Systems?

Time management systems are generally tools or software that help any individual, employee, or just about anyone to monitor the amount of time spent on various projects and tasks. Irrespective of who you are or what you do, whether you are currently self-employed, an employee, a student, or a recent graduate, there are time management systems that will help you manage your personal time effectively. 

Business organizations integrate it into their systems to improve productivity and eliminate distractions. The time management systems in a business offer more benefits than just keeping track of time. It also manages and improves a variety of processes and activities, including payroll, project budgeting, and business analytics.

So we can safely say that time management systems are frameworks meant to help you arrange your responsibilities, effectively manage your time, and accomplish the appropriate things.

Employee Time Management Systems

Employee time management systems are actually advanced software programs that keep track of employees’ time at work and on projects. They include features like manual timesheets, swipe card systems, and so on. Time management software helps businesses keep track of when employees (both those who work in the office and those who work from home) clock in and out, the duration spent on each task, the total number of hours worked, and so on. The following are some of the best employees time management tools;

#1. BeeBole

Monthly Cost| %5.99 per user

If you’re in search of time management systems that come with scalable reporting for every employee’s clock in and out as well as getting a tab on projects, BeeBole may just be what you need. It’s actually one of the best employee time management systems for businesses.

BeeBole can work with any device, from the Web to Mac, Windows, iOS, and even Android. This actually leaves your employees with no excuse because they can access it from just about any device. The BeeBole time management system tracks your small and major projects as well as your employees’ using its manual entry or the one-click timer. One of its amazing features is that it promises to help businesses keep tabs on their time to be more productive. It does that without limits. With BeeBole, businesses can track their progress with or without an internet connection. All you have to do is to use its free mobile app or website and you’re good to go. It gives you the additional option of recording attendance, vacations, and leaves of absence.

Another key feature that makes it unique is that it allows administrators or project managers to evaluate, approve, request modifications, and lock time entries in bulk. It has a superb user interface that is surprisingly easy to use, so businesses can use it to construct the exact report they and their teams require. They can also use the KPI dashboards to discover potent business intelligence insights.

BeeBole doesn’t have a free version, but it does have a 30-day free trial for clients, so you can check that out.

#2. Monday.com

Monthly Cost| $6 per use

If you love things in tabular format, you should consider getting Monday.com as your employee time management system. I personally love this about Monday.com, it’s simple to use and also has visually understandable layouts. Its basic features include the following; reporting, time tracking, resource and project management, collaboration, and so on. It also has a dashboard that can collate data from several boards, allowing for enhanced project monitoring. We all know how important this is to report.

Monday.com features don’t have an accounting and invoicing solution, but they do have a friendly interface that allows users to upload or attach files to cards. They can also make comments, mention teammates, and so much more. It’s indeed a great app for teamwork. If you’re interested in checking them out, you can check out their 14-day free trial or check out their free plan. Unfortunately, it only allows two users.

#3. Everhour

Monthly Cost| $5 per user

Everhour advertises itself on its homepage as an in-house and remote employee time-monitoring application designed for teams. Well, you already know what an inhouse is, absolute comfort. In reality, Everhour’s time management tool integrates tasks and project management solutions. That means businesses that integrate this time management tool into their systems bring all projects and tasks within the platform to eliminate the need for data migration.

There are two spectacular things about Everhour. The first is that it allows employers to set each team member’s weekly capacity and compare their time logs to their schedules on a visible timeline. That way, administrators or project managers can keep a close tab on the entire progress. It also tracks employees’ working hours, breaks, overtime, and leave. Secondly, it has budgeting features that are distinct for each user. This means that you get to be paid what you really deserve. Of course, it’s according to your expertise or degree, and you get to see the calculation of these.

Everhour has a free version that permits a maximum of 5 users. However, the paid plan allows a minimum of 5 users, and there’s custom pricing for big corporations.

#4. My Hour

The first thing I really love about My Hour is the name. As illogical as that sounds, it personalizes things for me. That aside, My Hour is actually one of the best employee time management systems for freelancers and small teams.

My Hours is a project management application that facilitates the optimization of projects, the coordination of activities, the tracking of working hours, and the creation of well-defined reports for clients. So you see, it encompasses a lot of things and helps you make the most of your time. There aren’t many employee time management tools that help you integrate multiple functions that ordinarily require the execution of multiple programs in your systems. My Hour is one of the few that does such. 

#5. Timesheets

Monthly Cost| $4.50 per user for business| $3.60 for charitable organization

If you’re in search of the perfect tool for managing your employees’ time off, you may consider Timesheets. Timesheets.com is one of the best time management systems available. According to the digital project manager, it has a fully-featured time tracking software solution, complete with an hourly time clock, project time, mileage and expenditure tracking, time off/vacation, and a plethora of advanced HR features to assist with team management. You can actually personalize this with your business logo, making things more personal than ever. Additionally, Timesheets.com has other features, such as tracking your project in real-time and other flexible options. Administrators and managers can easily dig down into specific employees, projects, and dates, making budget management and reporting straightforward

There may be tons of time management tools available for businesses, but there aren’t many that offer HR functionality. Timesheets.com’s HR feature includes offers a suite of standard employee paperwork, including employee training manuals, performance reviews, staff correspondence, employee files, and notes. This time management tool is integrated with QuickBooks and data, which may be easily exported to other accounting applications. It also offers a 15-day free trial to users with no free plan.

Personal Time Management Systems

Personal time management systems are tools that help you set up a plan so that you know what you need to do, stick with it, keep track of it and be overly productive a the end of the day.

#1. Kanban System

You can’t possibly talk about personal time management systems without adding the Kanban system. If you have several projects to keep tabs on, then you really should consider Kanban. It will definitely help you stay on track. It can assist you in visualizing tasks and determining work progression stages. In recent times, the Kanban system has come to be known as one of the best personal time management systems because it’s a fundamental part of numerous task management and time tracking applications, such as Asana, Trello, Toggl Track, Microsoft Project, and others.

How Do I Use The Kanban System To Make The Most Of My Day?

If you want to use Kanban as a personal time management tool, then this information will be helpful;

  • In order of importance or relevance, list your tasks.
  • Determine the time required for each activity based on its level of complexity.
  • Create a Kanban board with three columns: tasks to be finished, tasks in progress, and completed tasks.
  • To avoid stress, do not have more than three tasks under the “tasks in progress” column, and focus on one task at a time.

#2. Time Blocking

If you really want to make the most of your day, you need to integrate a personal time management system to help you stay focused. One of the best personal time management systems is Time Blocking. Generally, the time-blocking technique improves job concentration by reserving certain hours of the day for specific tasks.

How Do I Use Time Blocking To Make The Most Of My Day?

If you want to be productive by integrating the personal time blocking mechanism, here’s how to incorporate it to better manage your time;

  • Draw up a list of repetitive chores, you know, those daily routines, just highlight them.
  • Determine the time you want to allocate to each task.
  • Reserve time for unforeseen circumstances. You aren’t a log of wood. Emergencies can pop up.
  • Then use spare time to make up for the lost time.
  • Maintain control over your work schedule using the Calendar app.

#3. Autofocusing

If you want a personal time management system that doesn’t just track your productivity but also replenishes your waning enthusiasm throughout the workday, try Autofocusing.

How Do I Use Autofocusing To Make The Most Of My Day?

If you want to use Autofocusing to manage your personal time, do the following;

  • Try as much as you can not to keep a schedule. 
  • Stick to a maximum of three lists. These include a to-do list, a watch list, and a later list”

#4. Time Tracking

Among the systems or personal tools you’ll use in your effective time management, make sure you include time tracking. When you decide to track your time, you’ll be able to know the exact time spent on various jobs and projects. You’ll also see where the majority of employee time is spent. Time tracking is simple to implement and can boost employee productivity. Using the time tracking and time management system for your personal development will lead to better performance and productivity. In addition, it can help you calculate billable hours, monitor attendance, and manage payroll.

How Do I Use Time Tracking To Make The Most Of My Day?

The following are some of the ways of making the most of your day using time tracking;

  • Make a to-do list
  • Keep track of the amount of time spent on each activity. Assess your timesheet using time monitoring applications to discover time-intensive processes and devise a strategy to expedite them.
  • Implement these methods and determine whether the work time for identical jobs has decreased or increased using a time monitoring tool.

#4.Pomodoro Technique

This method is perhaps one of the simplest personal time management systems available. The Pomodoro Technique helps individuals enter a state of focused work, although at short intervals. All you have to do is simply divide the completion of your chores into 25-minute work sessions with 5 minutes of rest in between. When you do this, you will notice that you are more focused and committed to finishing the task and may even beat the clock with a timer in front of you. 

How Do I Use Promodoro Techniques To Make The Most Of My Day?

The following is how to get the most of your personal time using the Pomodoro technique;

  • Get a timer.
  • Set the timer for 25 minutes and perform focused work. 
  • Go for a 5-minute break at the end of the first 25 minutes.
  • Stick to the rule

What Are The 5 Time Management Strategies?

  • Plan your day with a to-do list
  • Prioritize tasks
  • Allocate time to each task
  • Practice the four D principle
  • Audit your time at the end of the day

What Is Effective Time Management?

Time Management is the process of managing time such that the appropriate amount of time is provided for each activity. Effective time management permits individuals to allocate time slots to tasks in accordance with their relative value.

Time management is the logical organization of one’s time in order to use it more efficiently. Anyone who successfully manages their time effectively will always be more fulfilled, more productive, and make the most of most opportunities.  Therefore, we can also simply say that time management is simply making the most efficient use of limited time.

What are the 4 types of time management?

The four verbs are “do,” “defer (delay),” “delegate,” and “delete” (Drop). You can better manage your limited time and maintain focus on what matters most to you by classifying an activity or project into one of these categories.

How does Elon Musk time manage?

Using the “time blocking” technique, Musk consciously schedules his day into five-minute “time blocks.” Each time block is devoted to a certain project or activity. Musk, for instance, would time meetings, eat meals, and react to late emails using this strategy.

What is the most powerful time management technique?

The first, best, and most tested method for managing your time is planning. The first reason is that it aids in effectively organizing your work. The second reason is that it provides you with a thorough understanding of everything you must perform. Planning your daily, weekly, or monthly responsibilities will make the rest of your life easier.

What is Elon Musk’s 5 hour rule?

The requirement is that you commit to learning and reading for at least an hour each day, or five hours every week. Any time of day can be used for this hour. When you first get up in the morning, you can listen to an audiobook while driving to work or read a book while drinking hot coffee.

How does Bill Gates manage his time?

Gates made the decision to allocate 25% of his available working hours to each of four buckets in order to make sure that his time was aligned with his objectives. With this distribution, he made sure to make any necessary adjustments to his timetable.

How many hours Elon Musk sleeps?

Work, eat, and sleep sum up Elon Musk’s everyday schedule, with work taking up the majority of his time. Musk normally goes to bed at around 1 a.m. and wakes up at 7 a.m., receiving 6 to 6.5 hours of sleep, which he has found over the years to be his sweet spot.

How Do You Maintain A Good Time Management?

  • Set goals
  • Have a to-do list.
  • Prioritize tasks according to their importance.
  • Be result-driven.
  • Practice the four Ds of effective time management. Do the important tasks, Delegate tasks to others, Delay certain tasks that aren’t all that important, and Delete unimportant tasks.

Why Is Time Management Important?

The primary importance of time management is that it greatly enhances productivity and focus. Generally, when one is focused, you’ll pay more attention to more important things and avoid distractions at all times. And this results in more productivity, which is what everyone wants to attain.

What Are The Benefits Of Time Management?

  • Reduces stress
  • Leads to a better work-life balance
  • It enhances productivity
  • Better shoot at goals
  • Reduces procrastination
  • Simplify things
  • More attention to details
  • Lead to greater focus

What Are The 7 Elements Of Time Management?

  • Set a goal or a vision
  • Have a to-do list.
  • Prioritize tasks according to their importance.
  • DO away with distraction.
  • As much as you can, avoid multitasking.
  • Take a break to avoid breaking down.
  • Use time tracking software.


There are people who assume that 24 hours isn’t enough to achieve their daily goals. But the truth is, what we really need is simply to effectively manage our time. Luckily, there are several tools that individuals and businesses can use to meet their daily goals.

Time Management Systems FAQs

What are the four D's of efective time management?

  • Do
  • Delegate
  • Delay
  • Delete

What are 3 methods of time management?

  • Plan
  • Prioritize
  • Perform
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