fleet management software

Getting visibility into how efficiently your fleet is working might be difficult as a fleet manager. A fleet management system can help by providing you with clear and actionable data about the cars in your fleet. A fleet management solution is a software that gives data-driven insights into GPS vehicle tracking, Hours of Service (HOS) compliance, safety, and upcoming vehicle maintenance, among other things. Continue reading to find out more about what fleet management software can accomplish for you. We have compiled a list of the top ten fleet management software in 2023.

What Is a Fleet Management?

Managing your company’s automobiles might be difficult. It’s difficult to keep track of regular maintenance and registration renewals, and the total cost of your vehicles can influence your future buying and selling decisions. It can also be challenging to transfer such data directly into your accounting system to process expenses. And the process becomes even more complex as you increase the vehicle of vehicles in your organization from one to four or more. It’s easy to see things spiraling out of control. You simply cannot manage your entire fleet without outside assistance, which is where fleet management software comes in.

In layman’s terms, fleet management software is intended to handle a wide range of responsibilities related to all of your company’s cars. It can help companies control costs, enhance efficiency, hold drivers accountable, and generally understand how their vehicles fit into the larger picture of their corporate operations. Because industries of all sorts rely on cars, trucks, vans, and the like to transport their goods, fleet management software is used by companies of all sizes.

Reviews of Top 10 Fleet Management Software In 2023

#1. Fleetio

  • Best for: Fuel management
  • Web, iOS, and Android platforms

Fleetio is a fleet management platform that focuses on fleet maintenance and fuel management.

Because the platform interfaces with the majority of fuel card systems, this software is an excellent solution for monitoring fuel economy and managing your fleet’s fuel consumption. The software integrates gasoline card transactions automatically every day and warns management of erroneous readings as soon as they occur. A reporting dashboard embedded into the system makes it simple to track fuel economy by vehicle, location, driver, timeframe, and other variables.

Fleetio also provides a number of tools to assist you in tracking everything from routine maintenance to unanticipated repairs to components and labor. You may also keep track of how long each vehicle has been in the shop and who has worked on it.

Important Features

  • Most gasoline card systems are compatible.
  • Importing transactions automatically
  • Dashboard for fuel analytics
  • Maintenance documentation

Pros and Cons

  • Very simple to use
  • In addition to automobiles, it supports tools and equipment.
  • It does not support route optimization or geofencing.
  • Cannot scan vehicle or equipment barcodes


  • Monthly fees begin at $5 per vehicle.
  • 14-day risk-free trial

#2. US Fleet Tracking

  • Best for: Real-time fleet notifications
  • Web, iOS, and Android platforms

Physical GPS units are provided by US Fleet Tracking for all of your company’s cars. This means you won’t have to rely on staff to download a mobile app or check-in. The majority of trackers are mounted beneath a vehicle’s dashboard, but US Fleet Tracking also offers hidden trackers.

This fleet management software is notable for providing real-time notifications. Managers can set up notifications for when a vehicle leaves a geofenced region, surpasses a specific speed, or becomes delayed in traffic. In addition, integrated weather monitoring allows you to redirect cars around oncoming storms, which could otherwise cause delays.

The software from US Fleet Tracking also allows you to replay route data for up to 90 days. This is a useful function for certifying the completion of a route, especially in the event of a dispute.

Important Features

  • Installed GPS tracking devices in your vehicles
  • Traffic and speed notifications
  • Geofences with no limits
  • Route replay for 90 days

Pros and Cons

  • Employees are not required to download an app.
  • Weather monitoring that is integrated
  • There is no time tracking features.
  • GPS tracking devices must be purchased for each vehicle.


  • Prices begin at $29.95 per tracking device each month.
  • Trackers begin at $129 per unit.

#3. GeoTab

  • Best for: optimizing your operations
  • Web, iOS, and Android platforms

GeoTab provides detailed reporting to assist you in lowering expenses and optimizing the efficiency of your fleet.

It provides fleet management software and gadgets that allow you to monitor the health of your cars in real time. The platform is intended to assist you in optimizing routes, fuel efficiency, driver time, and other factors.

GeoTab is best suited for fleet managers that prefer to approach fleet management analytically. The software provides comprehensive reports on everything from fuel economy to engine maintenance to driver behavior. You can quickly compare the rest of your fleet to top performers by creating benchmarks based on a group of drivers or vehicles.

Another advantage of GeoTab is that it is compatible with the majority of devices and third-party software. You can use your own GPS tracking devices, whether they are smartphone apps or physical gadgets in your automobiles, according to the company. GeoTab also provides an integration marketplace and a software development kit for creating bespoke extensions.

Important Features

  • Reports that are detailed and customizable
  • Create benchmarks for specific drivers or vehicles.
  • Please bring your own GPS device.
  • A wide number of software integrations are available.

Pros and Cons

  • Data on engine health and vehicle maintenance is tracked.
  • Compatible with any GPS tracking device
  • An analysis is required.
  • An upgrade is required for fuel card integration.


  • For pricing, please contact GeoTab.
  • A demonstration is provided.

#4. Pro Fleet Maintenance

Fleet Maintenance Pro was created exclusively to assist you in maintaining your company’s cars. You may program routine maintenance, record unexpected repairs, and monitor fuel use and efficiency over time. The reporting features of Fleet Maintenance Pro make it simple to track each vehicle’s entire cost of ownership.

Notably, this software allows you to track all of your company’s assets, not only automobiles and trucks. Trailers, construction equipment, machinery, and tools are all included. You can track up to 50 vehicles and assets with the basic plan, and an infinite number of vehicles and assets with the Enterprise plan.

Important Features

  • Plan routine maintenance.
  • Import fuel card information
  • In addition to vehicles, track assets.
  • Reports that are customizable

Pros and Cons

  • Keep track of the total cost of ownership for your automobiles.
  • Simple to use
  • Setting up takes time.
  • GPS tracking necessitates an Enterprise plan.


  • Prices begin at $30 per user per month.
  • 15-day risk-free trial

#5. Teletrac Navman

Teletrac Navman provides complete fleet management software that includes GPS vehicle monitoring, maintenance reporting, two-way messaging, and other features. The software is particularly useful for time-sensitive deliveries and jobs since it allows you to monitor where your trucks are at all times and how long they should take to arrive at their destinations. If your clients inquire when they may expect a delivery, Teletrac Navman makes it simple to provide a solid estimate.

Teletrac Navman necessitates the usage of physical GPS units offered by the company in each of your vehicles. There are plug-and-play trackers, hard-wired tamper-resistant trackers, and battery-powered trackers to pick from.

Important Features

  • Supports built-in dashboard cameras
  • Geofencing with real-time notifications
  • Scorecards for drivers
  • Schedules for fleet maintenance

Pros and Cons

  • Calculate the remaining route time.
  • There are numerous GPS tracking gadgets available.
  • Physical GPS devices must be purchased.
  • Drivers have few tools.


  • For pricing, please contact Teletrac Navman.

#6. Onfleet

  • Last-mile deliveries are ideal.
  • Web, iOS, and Android platforms

Onfleet is a fleet management tool created specifically for distributed delivery fleets. It provides a route optimization system that takes into account all of your drivers’ locations, traffic, capacity, and delivery priority to determine the most efficient routes for your personnel. To enhance productivity, Onfleet may recalculate routes throughout the day as conditions change and automatically adjust driver assignments.

Onfleet also provides solutions to assist drivers in managing their deliveries. The Onfleet smartphone app, for example, allows drivers to log images of their drop-offs, collect signatures, and scan barcodes. A built-in chat system allows you to securely connect with your colleagues throughout the day.

Onfleet integrates with Zapier, making it simple to include this software into your company’s operations.

Important Features

  • Route optimization and assignment are done automatically.
  • Group and private messaging
  • Provide customers with automatic delivery updates.
  • Integration with Zapier

Pros and Cons

  • Optimization of urban routes
  • API is accessible for developing bespoke applications.
  • The number of monthly deliveries included is restricted.
  • Route optimization necessitates an upgrade.


  • Monthly rates begin at $149.
  • 14-day risk-free trial

#7. Samsara

  • Best for: Automated workflows
  • Web, iOS, and Android platforms

Samsara provides all-in-one fleet management software that may assist you in tracking your company’s vehicles, optimizing routes, managing fuel usage and maintenance, and much more.

Samsara’s software is unusual in that it provides automated procedures for drivers. Drivers can use the Samsara mobile app to check in for work, record a pre-trip examination of their vehicle, and easily complete safety and compliance papers.

Samsara’s software captures all data from these mobile workflows in a single analytics dashboard, allowing managers to easily optimize their fleet. You can choose from over 30 pre-built reporting templates or create your own unique reports. SMS and email warnings for geofences, temperature sensors, and unpredictable driving behavior are all supported by the platform.

Important Features

  • Driver workflow automation
  • Optimization of the route
  • Vehicle maintenance monitoring
  • Compliance with ELDs

Pros and Cons

  • Drivers can benefit from simple mobile forms and workflows.
  • Custom reports and real-time notifications
  • The mobile app may be buggy.
  • It takes time to set up workflows.


  • For price, please contact Samsara.

#8. GPSTrackIt’s Fleet Manager

  • Best for: Video surveillance
  • Web, iOS, and Android platforms

GPS Trackit includes GPS tracking, alarms, analytics, route optimization, and other features. A dynamic map shows the location of all of your in-service vehicles, making it simple to re-route drivers as needed. A reporting dashboard embedded into the vehicle makes it simple to track driver performance, enhance fuel efficiency, and stay on top of maintenance.

This platform stands out in particular if you wish to integrate video recordings into your fleet management. Install front- and cab-facing cameras and stream real-time video records. Videos can also be preserved, providing proof in the event of an accident or a tort claim.

Important Features

  • Fleet mapping that is interactive
  • Reports on driver performance
  • Compatible with dash cameras
  • Geofencing and behavior detection

Pros and Cons

  • Dashboard reporting that is highly customizable
  • Video recordings can be streamed and archived.
  • Maintenance tracking features are limited.
  • It does not work with gasoline card systems.


  • For pricing, please contact GPS Trackit.

#9. Avrios

Avrios is a fleet management software package that incorporates GPS vehicle monitoring, maintenance logging, automated workflows, and other features. The platform is simple to use, particularly if your company is experimenting with fleet management software for the first time.

One of the best features of Avrios is its ability to integrate with a wide range of fleet-related services and software packages. To manage your drivers, the software can input transactions from most fuel card systems and even connect to a range of popular staff management software applications. Avrios also includes a built-in network of partners, such as vehicle rental companies and mechanic networks, that clients can use at a discounted rate.

Important Features

  • Compatible with HR software
  • Import transactions from fuel cards
  • Business partnership network
  • Driver workflow automation

Pros and Cons

  • Software that is extremely user-friendly
  • Automation of simple workflows
  • There is no map view for tracking your automobiles.
  • There are no route optimization tools.


  • Monthly fees begin at €10 ($11) per vehicle.
  • A free plan is available.

#10. Chevin FleetWave

Chevin FleetWave fleet management software includes almost everything you’d need to better understand and manage your fleet. Other sellers, on the other hand, are more easily able to tell you how much their products cost.


  • A strong set of fundamental characteristics.
  • Synchronizes with National Highway Traffic Safety Administration (NHSTA) data automatically.
  • A plethora of reports are available.


  • The pricing structure is hazy.
  • It is more difficult to customize the solution than it is with competitors.
  • There is no map functionality.

Features of Common Fleet Management Software

Some popular aspects of fleet management solutions include:

#1. Delivery planning and dispatch

Deliveries can be scheduled and tracked. Use GPS tracking to monitor the fleet in real-time and analyze asset utilization.

#2. Route optimization and planning

Routes should be planned by identifying the shortest and most fuel-efficient routes between two stops. Fuel management modules may be included to optimize fuel efficiency.

#3. Rate and quote management

Gather carrier pricing and quotes to select the most cost-effective carrier partner.

#4. Load balancing

Make the most of your cargo space by considering the volume, weight, and dimensions of your shipments.

#5. Fleet upkeep

Manage and track the fleet’s maintenance. Schedule preventive maintenance and receive notifications when it is due.

Benefits of Fleet Management Software

A typical fleet management system will provide the following important benefits:

#1. Higher profit margins:

By checking your fleet’s present position and the estimated time for work completion, you get the insight to schedule more dispatches. This has a direct impact on your profit margins.

#2. Increased fuel efficiency:

The program allows you to keep track of refueling trends, fuel usage, idle times, driver behavior, fuel expenditures, and receipts. With this information, you may calculate the amount of fuel used and the associated expenditures to optimize your fuel expenses.

#3. Increased customer satisfaction:

You can use the tool to offer customers real-time information about their shipments. You may also enhance delivery times by improving coordination and route planning, allowing you to provide customers with faster service.

Factors to Consider When Choosing Fleet Management Software

Before deciding on a fleet management system, consider the following:

  • Understanding your business needs is critical to obtaining the best fleet management tool. For example, if your fleet includes huge vehicles (such as GVWR Class 7 or 8 trucks) that require extensive maintenance and consume a lot of fuel, you’ll need a tool with powerful diagnostics and analytics capabilities.
  • Customer support: Make sure you understand the charges of customer assistance if any. Some tools’ support expenses may also rise as they are used. Also, determine whether your team is at ease with the manner of help provided, such as phone, web, ticket, or email. Also, if the support crew is headquartered in another time zone, see whether they can provide services throughout your working hours.

Note: The apps chosen for this article are samples to demonstrate a feature in context, not endorsements or suggestions. They were collected from sources considered reputable at the time of publishing.

How Do We Evaluate Fleet Management Software?

A lot of important variables influenced our judgment on which fleet management providers to include. First, we examined price to see which providers are best for which budgets, based on various features and trackers. This allows us to give you the best possible fit for your demands while staying within your budget.

Following that, we examined major features such as route optimization, driver profiles, and safety measures, as well as unique and helpful extras such as dashcam integration, geofencing, and employee time management for quicker payroll processing.

Finally, we looked at the available assistance and customer care. This includes contacting user support anonymously to have a better understanding of customer support agents’ knowledge, responsiveness, and friendliness.

Fleet Management Software FAQs

What makes a good fleet management system?

A good fleet management system is one that approaches fleet management with a solution-focused approach rather than a hardware-based one. The system will be better suited to issue solving and satisfying the needs of each user if a solution-focused approach is employed.

How does a fleet management system work?

After installing a device on the vehicles, the system takes data from the vehicles and uses GPS technology to update location, direction, and speed. This data is paired with information from your fuel card supplier to offer you a complete picture of your fleet’s performance.

How much does fleet maintenance software cost?

The average monthly cost is around $30-35 per vehicle. The outliers range from $15 to $40 to $80 a month for some high-end packages.


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