Practice Management Software: Definition & Top Picks

Practice management software
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Finding the correct medical software, including electronic medical records (EMR) systems and medical practice management software, is critical for any healthcare firm. Consideration of alternatives can be tough for new practice owners, especially given the amount of medical software suppliers available. To ensure the success of your practice, you must select the best software for your personnel and workflow. In this tutorial, we’ll look at what practice management systems are and go through some of the best practice management software.

What Is Practice Management?

Do you want to increase the productivity of your practice by streamlining your billing and patient management processes? Medical practice management can be beneficial.

The American Medical Association defines healthcare practice management as improving practice efficiency, professional satisfaction, and patient care delivery. Organizations use practice management to manage registration, scheduling, patient monitoring, patient accounting, and reporting across all activities through a single workflow. This allows for the collection of payments on all patient accounts to be done through a single platform.

What Is Practice Management Software?

Practice management software (PM software) is intended to improve the efficiency of medical offices of all sizes. Practice management software is typically used by small and medium-sized practices to manage everyday operations such as financial and administrative responsibilities; some offices utilize it to connect with electronic medical records.

The following are the most prevalent features of practice management software:

  • Patient registration and tracking
  • Keeping track of patient demographics
  • Making patient appointments
  • Charge Capture Management
  • Billing procedures are carried out.
  • Making insurance claims
  • Payment processing from patients, insurance providers, and other parties
  • Creating reports for employees

All that is required for medical practice management software is an internet connection and a basic computer network. It is available in three flavors: desktop-only software, client-server software, or Internet-based software.

  1. Desktop software: Software that is only used on a single computer by a few persons who share access.
  2. Client-server software: Enables several users to share data and use an on-site server, which the practice must buy or lease.
  3. Internet-based software: Users access the system through the Internet, eliminating the requirement for a server but transferring patient data outside of the practice office.

Medical practice management software manages huge quantities of data, including lists of ICD codes, procedures, insurance companies, medical facilities, physicians, and other providers in the health care system, in addition to databases of patient information that practice may keep.

For instance, free physical therapy software offers basic functionality and features that can assist in managing patient records, scheduling appointments, documenting treatment plans, and tracking progress. Physical therapy software often includes tools for electronic documentation and charting. Moreover, this tool can streamline billing by generating invoices, tracking payments, managing insurance claims, and integrating with billing systems or third-party payment processors. With a premium fee, you get more features for more complex tasks.  

How Can Practice Management Software Benefit Your Practice:

  • Access to electronic health records is now easier. Because PM software stores documents and data online, it simplifies practice operations, including the capacity to search EHR materials.
  • Process reimbursements more quickly. Billers can browse through patient records as well as digital reports covering insurance information, remittances, and claim assistance using PM software, which eliminates paperwork.
  • Errors should be reduced. Insurance and billing processes are integrated with practice management systems. Users can regularly update patient information, and the software can fix and update any errors it finds in the data.
  • Make time for office personnel. PM software is intended to optimize efficiency and improve operations that are essential to running a medical practice on a daily basis. It avoids various office tasks connected to document collection and verification.

What are the Important Practice Management Software Components

You must consider several factors to choose the right solution for your practice. Begin by understanding your practice’s specific requirements and workflows. Identify the key challenges you want the software to address, such as appointment scheduling, billing, documentation, or telemedicine

Look for software that is intuitive and user-friendly. It should be easy to navigate, require minimal staff training, and have a clean and organized interface. Consider requesting demos or free trials to test the software’s usability.

Choose software that can accommodate the expansion of your practice, such as handling an increasing number of patients, practitioners, or locations. Scalable software can save you the hassle of switching to a different system as your practice grows. 

Make a list of essential features you require in your practice management software. Here are the important features to look for in practice management software:

#1. Scheduling patients

To create and track patient visits, practice management systems provide a scheduling tool. Color-coded schedules for different providers within a practice might show appointment times, duration, and sets of patients.

#2. The Claims Procedure

Electronic claims are also tracked by practice management systems once they are submitted, either directly to an insurance payer or through an electronic claim clearinghouse. A practice can use PM software to print and mail its own statements to patients for claims in which a patient owes a balance owing.

#3. Capabilities for reporting

Based on numerous adjustable characteristics, PM software enables a wide range of practice reporting options. Financial performance (including billing and patient financial history), scheduling, and ICD codes are some of the most prevalent purposes for reporting. Software users can create their own reports or use the system’s default reports.


What are the Common Features of Practice Management Software?

  • Patients are automatically reminded by email or text message. This can lead to fewer missed appointments and higher revenue.
  • Automatic medical billing and insurance coverage and eligibility verification
  • A number of billing code sets are available, including the Healthcare Common Procedure Coding System (HCPCS), the Common Procedure Coding System (CPT), and the current International Classification of Diseases (ICD).
  • Front-office employees can use a card scanner to swipe medical insurance cards. This can help to decrease the possibility of fraudulent claims.
  • Administrators can grant varying levels of access to each individual user using customized security access.
  • Electronic health record system integration allows practices to connect their medical practice management software. Improved record management could be an advantage.
  • Patient demographics were confirmed with all registered insurance providers.

Reviews of Top Practice Management Software

#1. Next-Generation Office

Next-Generation Healthcare Practice Management System NextGen® Office Practice Management (1–10 physicians) and NextGen® Enterprise Practice Management (10+ physicians) provide assistance with all areas of running a healthcare business. Practices can save time, improve patient care, boost staff happiness, increase revenue, and engage patients in their own healthcare by utilizing claim denial management, automated eligibility checks, a proprietary clearinghouse, a patient portal, and drag and drop scheduling.

#2. RXNT

RXNT’s cloud-based Medical Practice Management (PM) system improves practice workflows such as billing and collections, scheduling, appointment reminders, insurance eligibility, charge capture, ICD-10 code assignment, and remittance. Furthermore, single sign-on (SSO) streamlines processes for central billing offices. Our Medical Billing and Scheduling system includes customizable reports, automatic claims checks, online patient bill pay, and iOS and Android mobile apps.

#3. Kareo Billing

With Kareo, you can easily manage all of your practice’s primary tasks from a single, user-friendly platform. Our web and mobile tools make it easier for your practice to manage patients and the complexities that come with billing insurance. Kareo is a tried-and-true platform used by over 75,000 suppliers.

#4. DrChrono

DrChrono provides integrated practice management software that may be customized to your practice’s specific needs. Whether small or large, arm yourself with the system that will allow you to develop the practice of your dreams. Streamline your practice with a 100% digital solution that includes real-time eligibility checks, automated reminders, task management, single data entry, integrated billing, online check-in, and other features. Please visit DrChrono University if you are a student.

#5. MedicsPremier

MedicsPremier provides unrivaled power, flexibility, dependability, and ease of use while increasing efficiency through comprehensive EDI, workflow, reporting schedules, and more. Excellent for any practice or RCM company’s PM needs. Billing for Behavioral Health, Radiology, and Anesthesia. For unrivaled data mining and analysis, the system interacts with credit card processing, automated phone reminders, and business intelligence dashboards. ICD-10 compliance is on track.

#6. PatientNow

In the elective medical market, PatientNow delivers full EMR, practice management, and patient interaction software. With a single software partner, you can streamline practice operations, boost productivity, and drive revenue. Paperless Patient Portal Scheduling & Booking Office Electronic Charting Lab Interface Appointment Reminders Memberships & Loyalty Rewards Pathways Automation of Email Payment Processing Integration Integrations of Botox Banking API Patient Funding KPI Reporting That Is Effective And Much More

#7. PatientPop

PatientPop is the only end-to-end practice growth platform for private medical and dental practices in the United States aiming to attract new patients and simplify practice management. In addition to automating time-consuming front-office duties, we help you develop your practice by improving your internet presence and reputation. We help you improve your patient relationship and provide the best current experience by integrating deeply with the most widely used EMRs.

#8. Unified practice

Unified Practice is a technology business that offers a completely integrated software system for integrative health practitioners that is accessible via iPad, web, and mobile devices (iPhone and Android). We develop technology that synchronizes and supports the complicated work of health and wellness practitioners, from streamlining, scheduling, and patient care to integrating administrative functions and practice management.

#9. MedEvolve

The MedEvolve Practice Management (PM) Software assists specialty practices in increasing their speed, accuracy, production, and revenue. The solution is compatible with any EHR/EMR system. MedEvolve is particularly skilled in revenue cycle management and schedule optimization. With built-in automation and analytics, our practice management software is designed to get you paid promptly and properly. MedEvolve simplifies healthcare business management so you may focus on patient care.

#10. Euclid

Euclid is a medical management solution that assists hospitals and healthcare providers in streamlining clinical processes such as claims processing, scheduling, and invoicing. Professionals can acquire visibility into patient visits, remittance breakdowns, claims, and accept payments via its administrative dashboard. Euclid makes it easy to integrate with a variety of third-party EHR programs. Pricing is accessible upon request, and assistance is provided via phone, email, and other internet means.

#11. HIPAA Training Video

HIPAA Video is the industry standard for online healthcare interactions. We provide Providers and healthcare professionals with an easy-to-use, configurable video solution that fulfills their telehealth requirements. We recognize the significance of HIPAA compliance and use only the most secure means to handle sensitive and confidential information. Our award-winning service comes with no strings attached. You are not required to sign long-term commitments, and we will never request your credit card to begin.

#12. Qminder

Qminder is a cloud-based queue management system for hospital and clinic waiting rooms and walk-ins. We assist service teams in providing the greatest level of patient care, managing processes, planning follow-ups, and making the most of each visit. Qminder is a one-stop shop for managing patient reception, triage, queuing, and engagement. Installation and maintenance are simple. There is no technical training required.

#13. CollaborateMD

CollaborateMD is fascinated with assisting you to work less and earn compensation faster. This is an EverCommerce brand, that provides cloud-based practice management and medical billing software that eliminates cumbersome workflows and makes managing your practice and revenue cycle easier.

#14. Ambra Health Care

Ambra Health is a cloud-based platform for medical picture management. The Ambra cloud platform is to serve as the backbone of imaging innovation and progress for healthcare providers by being intuitive, scalable, and highly interoperable. Ambra has altered the way medical practices manage medical pictures, boosting collaboration with referring physicians and patient safety while lowering expenses. Image upload, interchange, scalable storage, viewing, and EHR connection are all part of the platform.

#15. HIPAA Compliance Software

HIPAA should be easy to understand. That’s why Compliancy Group is the only HIPAA software provider with expert Compliance Coaches on hand to help you comply. Compliancy Group, built by auditors, gives you confidence in your compliance plan to decrease risk, boost patient loyalty, and increase your organization’s profitability. Why did Compliancy Group form? -HIPAA Audit Support, with no client ever failing an audit! -HIPAA Seal of Compliance -Dedicated Compliance Coaches -Total HIPAA Solution

#16. Vcita

Automate time-consuming administrative procedures so you can concentrate on what you do best: providing exceptional medical care. Vcita’s HIPAA-compliant medical practice software enables you to manage your schedule, track and securely collect payments, and manage patient interactions, patient information, and documents online – all from a single location. Patients can use vcita’s patient portal to book and reschedule consultations, register for and pay for group therapy sessions, and get telehealth services online, 24 hours a day, seven days a week.

#17. Inventory of ArbiMed

ArbiMed Inventory is an all-in-one inventory management software that assists medical practitioners in tracking, monitoring, and analyzing medical item utilization. It includes features like purchase order management, multi-location support, and point of sale. The use of advanced barcoding technology allows for rapid scan-in and scan-out. Integrates with premier PMS, EHR, and supplier systems to improve practice efficiencies and optimize operational procedures.

#18. Cliniko

Cliniko is a comprehensive practice management software that is used by over 65,000 allied healthcare practitioners in over 95 countries around the world. Manage schedules, treatment notes, invoicing, and payments, among other things. It is ideal for individual practitioners, big groups, and anything in between. Cliniko is popular among physiotherapists, podiatrists, talk therapists, chiropractors, and massage therapists since it is simple to use and secure.

#19. EHR MDsuite

Practice Management and Electronic Health Record solution (cloud or client-server based) including billing, E&M codes, intake card scanner capture, room view, clinical reporting, and electronic prescription.

Always have access to complete patient history. Transfer the patient from check-in through the exam to checkout without ever touching a paper chart. On-the-fly editing, photo editing, and documentation. With a single click, you may create a cover letter, a note to a recommending doctor, or any form.

Practice Management Software FAQs

What are some main applications included in practice management software?

  • Patient registration and tracking
  • Taking demographic information from patients.
  • Making patient appointments.
  • Charge capture management.
  • Performing billing procedures.
  • Filing insurance claims
  • Processing patient, insurance, and third-party payments.

What is RCM in medical billing?

Revenue cycle management (RCM) is the financial process used by healthcare institutions to track patient care episodes from registration and appointment scheduling to the final payment of a balance using medical billing software.

What is the most important function of a practice management system?

Accounts Receivable


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