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It’s only reasonable for a business owner to want to know which email service will help them the most. E-mail is a powerful tool for both personal and professional communication. Using an email service is one of the simplest ways to get in touch with your clients, which can only help your business expand. Business owners often face challenges when trying to determine which email provider is ideal because there are many factors to consider. If you operate a business and are interested in learning more about which email service would be best for you, keep reading this article because I will be spotlighting the five best free email services for business owners.

Best Email Service for Business  

Some of these emails cost money, but others are free. Let’s look at them. 

#1. ProntoMail 

First on our list is ProntonMail. This Swiss email service prioritizes privacy. Your emails are end-to-end encrypted, so ProtonMail (or anybody else) can’t read them.  In addition, address validation and full support for PGP email encryption are available.

At the end of April 2019, elliptic twist cryptography was implemented to increase security and speed. Paid customers have an undo feature and import/export software to transfer emails between accounts or download messages.

The free package has 500MB storage, 150 daily messages, and limited organizational possibilities (no folders, labels, or smart filters). Emails transmitted to other clients aren’t encrypted since ProtonMail’s end-to-end encryption is unique (unless you use the Secure Message feature to create a password-protected message).

To complain about a free, ad-free service seems unreasonable. ProtonMail is a specific program meant to be used alongside Gmail, not to replace it, and serves its main task well.

#2. Outlook 

Outlook’s network interface has folders and organizational tools on the left, the current folder’s contents in the middle, and a simple preview window on the right (with indicators in the case of the free account).

Right-clicking files or messages displays practically everything else. Despite its simplicity, it’s complex. The service puts crucial emails in a priority mailbox, hiding distractions.

Automatically added events include flight and dinner reservations. You can share this calendar with or Office 365 users, or save your activities to a family calendar. In addition, Outlook emails can include polls.

You can attach files from Google Drive, Dropbox, and Box, and a 15GB mailbox to store others’ stuff also OneDrive attachments can be shared as copies or links.

If you’re unhappy with the service’s default settings, you can change them in the settings dialog box. It has fewer choices than Gmail, but they’re well organized and give you a lot of control over layout, attachment rules, message handling, and more.

#3. Gmail 

Gmail’s simplified web interface is the apex. Most of the screen is your inbox, with a small toolbar and not much else.

Messages are arranged into threads for easy viewing, and new users may read and reply to emails easily. There’s a lot of power here as Dynamic Mail makes Gmail dynamic and allows actions directly from emails, For example, a quiz or Google Docs comment.

News can be automatically filtered into tabs like Main, Social, and Promotions. State-of-the-art Spam blocking keeps your inbox clean of rubbish. You may manage other accounts (Outlook, Yahoo, or any other IMAP or POP email) from the same interface. To access Gmail when you’re not online, you need Google Chrome. You can delay an email with the purge feature (it also automatically flags that email as important).

#4. Zoho 

This easy-to-use email service features folders, labels, filters, smart search, and more. You should be able to set customized hotkeys to substitute simple abbreviations as you type.

Zoho includes an offline mode that lets you read and reply to emails while your connection is down. Zoho Mail also provided an IMAP client to help set up, sync, and manage other email accounts using IMAP.

The free plan is still pretty much a bit basic. For just $3 per person (paid annually) Get IMAP and POP access, email forwarding, active sync, multi-domain hosting, domain aliases, 30GB of storage, and a 30MB attachment limit (up to 25MB with the free plan) (e.g. the ability to send cloud files to non-Zoho users). There’s also a Lite plan, a $1 Standard plan with restricted features, and a $6 Pro plan with more data.

Best Email Service for Business Free 

Some of the best email service for business is free. Let’s look at them.

#1. Gmail 

Gmail for business/enterprise purposes is the most automatic, beneficial, and productive email application with over 2 billion active users or subscribers worldwide.

It’s Google Workspace offers a secure, ad-free email experience and competent replies. Gmail has advanced grammar and spelling-check features. The app allows you to access Gmail offline via Google Chrome browser. 

#2. Zoho 

Zoho Mail prides itself on being the best free email service for businesses, and there has been no reason to question that claim. It offers, as part of Zoho Workplace, a full suite of cloud applications for minor and medium-sized businesses.

Zoho Mail is a sophisticated, ad-free email hosting service with custom domain name support, guaranteed uptime, and seamless integration with the others in the Zoho suite. Regardless, it’s recommended that you should consider upgrading to the Standard plan, which costs a total of $2 per user Each month, and discover the IMAP support and many other features.

#3. GMX Mail  

This is a free email service that delivers to all subscribers unlimited email storage and access to numerous productivity-oriented attributes, which include Mail Collector, Address Book, Organizer, and File Storage.

Users/ Subscribers can register up to 10 free business email addresses, making GMX Mail the best ideal for companies that want to set up a different communication channel for each department. 

#4. Yahoo Mail 

More than 200 million individuals use Yahoo! email for personal purposes, but not a lot of people know that Yahoo! Mail provides a business plan that costs just $1.19 per month.

The plan/subscription comes with a custom domain name, 1TB of free storage, and email alias support so you can give your employees different email addresses under the same domain name. 

#5. Bluehost 

Bluehost is an easy-to-use professional email service provider for businesses. This email service allows you to personalize the mail with less effort. This web application has shared working documents and integrated video conferencing 

Is Outlook More Professional than Gmail? 

When deciding between Gmail and Outlook, in terms of professionalism, the business email software to use depends on the size and work style of your team, the email attributes and productivity software you desire, and the quantity of storage space, that they require. 

Gmail is perfect for collective teams using Google Workspace applications. Alternatively, those entrepreneurs who prefer advanced email capabilities and automation may prefer Outlook and Microsoft 365.  

Is Gmail Good for Business Email? 

Even if you can use your Gmail login to send and receive business emails, it goes without saying that having an email address linked to your company’s digital domain name will increase your chances of meeting clients and other people with whom you want to do business.

In the event that you decide to do this, you can keep personal and work-related emails separate. Gmail has made steps to ensure promotional emails aren’t lost on personal accounts. A business Gmail address offers more features and guarantees than a personal one. In general, Gmail is good for a business email if you use these tips when setting it up. 

Why Do Companies Prefer Outlook Over Gmail? 

Outlook functions on Exchange Server by delivering a secure domain for email communication. Although, most companies/businesses also prefer G Suite, with the traditional way/format that Office 365 offers, businesses find it easy to use.

The suite comes with MS Outlook, Excel, Word, PowerPoint, and many other applications. Therefore, it is easy to use  Outlook over Gmail. 

Secondly, is that executives and managers are well acquainted with the Outlook application. 

Lastly, Outlook can be used to work in offline mode, which Gmail does not support. That’s why companies prefer Outlook to Gmail. 


If you’re in need of a reliable free business email service but don’t know where to start looking, we’ve provided a handy breakdown of some of the most reliable options. Do you share my trepidation about which corporate email service is the most stable? We’ve got your back, and I hope you learn something useful from this article

Best Email Service for Business(+ Free Options)FAQs 

What email service is the most professional?

Gmail is your heat bet when it comes to professionalism

How much does Outlook cost for business?

The price range for Outlook ranges from $6- $12 per month depending on the plan you decide to subscribe to. There’s also the one-time payment of $149.

Why do businesses use outlook?

Over time people have come to regard Outlook as one place to effectively communicate at work to get things done. Whether it is to set up conferences, find more data about a contact, dial into conference calls, or jump onto online meetings, Outlook is their core. 

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