PAYROLL APP: Top Best Payroll Apps for 2023


Employers may easily manage payroll from their smartphones or tablets with the best payroll apps. Although you must pay subscription fees to utilize the providers’ software, the majority are free to download. Other mobile payroll programs feature full-service capabilities, allowing you to administer payroll, pay employees and taxes, and approve time all through the app. Some mobile payroll solutions won’t enable you to e-file payroll taxes using their system. Payroll apps make processing payroll easier than ever, whether you’re processing payroll while on a remote expedition or while walking to your car from the parking garage. The majority of apps include direct deposit for employees, automatic payroll, and payroll tax calculation. The top payroll software will additionally include tools for timekeeping, monitoring paid time off (PTO), and 401(k) access.

Payroll App 

A crucial component of business management is payroll. It can assist businesses handle benefits, tracking time, and communicating with team members in addition to paying employees. Sadly, putting in place effective payroll systems may be difficult and time-consuming. Payroll apps can therefore be advantageous for businesses.

#1. Remote

For companies with workers in multiple nations, remote payroll software is available. It has features including direct deposit, payroll reporting, time monitoring, employee onboarding, compliance management, and payroll processing. You may simply access your account while on the go thanks to the payroll software’s adaptable design for mobile devices. Every plan level includes a remote IP guard, which is essential for protecting intellectual property rights and invention rights.

#2. Paycor

Employers can choose to pay their employees as they work with Paycor, which offers compensation flexibility not often found in payroll apps. Employees have complete control over their paychecks thanks to this, and they can choose to get them as soon as they clock out for the day or at the end of the pay month. The software allows administrators to add, update, and delete personnel punches, approve time cards, accept time card exceptions, track applications, and approve time off requests.

#3. Papaya

With the help of Papaya’s strong HR capabilities, managers can manage personnel data from a single, straightforward dashboard. Data is easily accessible thanks to this intelligence suite, which also allows employees to locate their own payment records. As previously mentioned, Papaya is a worldwide payroll network. On the platform, there are several excellent tools that make it simple for teams to collaborate remotely. The features of Papaya work together to let you manage payroll for your company, no matter where your employees are located.

#4. Rippling

Rippling is undoubtedly the greatest platform for all-in-one payroll management out of all the payroll apps on this list. Professionals give the platform’s HR system a rating of practically flawless. Rippling enables you to manage all parts of your staff from a single location and provides a spectrum of IT and financial capabilities. It really is a fantastic choice for companies wishing to create a comprehensive payroll strategy. Rippling offers tools for automation, features for talent acquisition, employee authorization for certain areas of payroll, and tools for worldwide payroll. In essence, Rippling enables a wide range of organizational forms, but be ready to fork out a significant sum of money for the platform’s services.

Best Payroll App

It’s crucial to take your company’s requirements into account when selecting a payroll app. Does your company have workers in different nations? If so, you’ll require payroll software with multi-country compliance management. Does your company utilize hourly workers? If so, payroll software that can monitor time and approve time cards is required. Does your company employ people on a salary? In that case, you’ll require payroll software that can figure out salaries for employees.

#1. QuickBooks

Even as an existing customer, you may install QuickBooks Payroll App and get a 30-day free trial if you already use QuickBooks Online or Desktop. Edit employee information, run reports, set up alerts (for filing taxes, submitting forms, or running payroll), sign employee pay stubs, file and pay payroll taxes electronically in all 50 states, and run payroll with same-day direct deposit. In July 2022, QuickBooks Payroll will stop offering its mobile app and switch everyone over to its mobile responsive design. Businesses that already use QuickBooks Online or Desktop and want to add payroll features should use QuickBooks payroll software.

#2. Justworks

Justworks provides payroll and HR software, which includes payroll processing, as a professional employer organization (PEO). Additionally, even if Justworks’ payroll website isn’t an app in the conventional sense, it is mobile-friendly. Justworks offers both hourly and salaried employees off-cycle payments, 24/7 assistance, commuting perks, online employee onboarding, vendor and contractor payments, HR consultation, employee training, and payroll.

#3. Fingercheck

For new and small firms, Fingercheck offers a complete HR platform and mobile app. It includes all the necessary tools you need, aside from payroll, to manage employee scheduling, attendance, benefits, hiring, and onboarding. Payroll finance is something that only one of the providers on our list offers, giving companies a wonderful way to acquire money in time for payroll. The mobile app for Fingercheck has a ton of functionality. The same software will have varied functionalities for employers and employees depending on their roles. The program enables payroll system administrators who are also employees to transition between the administrator and employee accounts without logging out, which is useful if you have such administrators.

#4. Roll

The only mobile app in this guide that allows you to conduct payroll and create employee profiles online using chat commands is Roll by ADP. While its chat-based mobile system could require some getting accustomed to, its intelligent in-app assistant can do error checks and offer proactive notifications in addition to helping you navigate its functions. Additionally, it provides a cost-effective plan that costs only $29 plus $5 per employee each month, comparable to Square Payroll. Since it lacks all the functionality of cloud-based payroll software, this makes it a viable choice for small firms (with up to 10 employees) who need affordable yet intelligent mobile payroll tools.

Free Payroll App 

A free payroll application will provide the tools you need to properly process payroll, including the ability to print tax forms, make pay stubs, calculate important deductions like state and federal tax withholdings, and issue checks or direct deposit payments. The finest ones provide capabilities like electronic filing, integrations, employee portals, and time clocks to make your job simpler. 

#1. OnPay

OnPay’s payroll app is mobile responsive even though it isn’t an app in the conventional sense where you have to download an app to your smartphone. This means that the OnPay payroll software will change to fit your screen size whether you use an iPhone, Android, or other forms of smartphone. You only need to use your mobile browser to access your OnPay account. However, employees have access to features like pay stubs, PTO requests, and onboarding through an app.

#2. Paychex

Because it provides customizable payroll and HR solutions, Paychex is excellent for solopreneurs and expanding enterprises. If you’re a solopreneur, you may start with Paychex Solo and move on to Paychex Flex—or even its professional employer organization (PEO) option—if you need to offer competitive benefits or wish to delegate more of the HR and compliance role to a team rather than handling it yourself. With the exception of Roll by ADP, Paychex’s mobile app for its Paychex Flex product provides features for both employers and employees, in contrast to the other suppliers on this list. Employers can access employee profiles, pay stubs, tax records, and information about health insurance enrollment through the mobile app in addition to handling payroll. 

#3. Gusto

Gusto gives businesses access to excellent tools. The solution provides start-up tools, full-service payroll, tax calculators, payment insights, and much more. The app facilitates the management of health and retirement benefits and aids in the onboarding of new employees for businesses. Gusto also assists HR departments in project development and time tracking, and many of these solutions are extremely sophisticated. For instance, geolocation capabilities let HR experts monitor the working hours of staff members anytime they are in authorized areas. Additionally, organizations can create employee benefit programs, synchronize calendars consistently, and modify PTO parameters.

Best Payroll for Small Businesses 

#1. SurePayroll App

Small businesses without the need for the added capabilities that Square Payroll, Fingercheck, and Paychex provide can use the SurePayroll app to manage payroll. Its Full-Service plan pays employees and calculates and submits payroll taxes, but there are additional fees if your company expands to more states. As of this writing, it even provides small businesses with up to six months of cost-free payroll service, making it simple for you to test it out without taking any risks. However, in order for your team to view pay stubs, PTO balances, retirement deduction and contribution rates, and tax forms, they must download a unique SurePayroll app for employees. 

#2. Paychex

It is best for solopreneurs because of its flexible plans, which may help you manage your firm as it expands. While employees may access their pay stubs, Form W-2s, PTO balances, and benefits information through the mobile app, you can handle payroll, examine employee information, and view tax papers.

#3. Fingercheck

Fingercheck relieves small business owners of the burdens of payroll, scheduling, time tracking, benefits, and hiring. Their automated, versatile technology is simple to use and adaptable to your company’s specific requirements.

#4. Gusto

Gusto gives businesses access to excellent tools. The solution provides start-up tools, full-service payroll, tax calculators, payment insights, and much more. The app facilitates the management of health and retirement benefits and aids in the onboarding of new employees for businesses. Gusto also assists HR departments in project development and time tracking, and many of these solutions are extremely sophisticated. 

Payroll Apps That Work With Quickbooks

#1. Rippling

Businesses can manage IT, HR, and finance in one place thanks to Rippling. It brings together all of the workforce systems, such as payroll, costs, benefits, and technology, that are typically dispersed throughout a business. You can now manage and automate every stage of the employee lifecycle in a single system for the first time ever. Consider the onboarding process. With Rippling, you can hire a new employee from any location in the world, and within 90 seconds have their payroll, corporate card, computer, benefits, and even outside apps like Slack and Microsoft 365 set up.

#2. Xero

With options for handling invoicing, bank reconciliation, inventory, buying, costs, bookkeeping, and more, Xero is a cloud-based accounting program for small businesses. A substitute for QuickBooks is Xero. It is a cutting-edge, cloud-based accounting program for small businesses. With capabilities like cash flow tracking, payment processing, bank reconciliation, expense tracking, inventory management, financial reporting, and more, it makes accounting smarter and simpler and is available from any computer or mobile device.

#3. is a cloud-based employee time clock tool that allows customers to arrange staff shifts, automatically tally hours worked and manage vacation time, and offer a variety of clock-in choices. Through the website, the native iOS and Android mobile apps, or by setting up group punch stations with wall-mounted tablets, employees may clock in from their workstation PCs. The system can use fingerprint scanners to verify that personnel are present at the time of punch-in and stop “buddy punching.” 

What Does a Payroll App Do?

A payroll app is a program that you use to manage payroll for your employees. It is also known as a payroll check app, cloud payroll app, and other names. For tax filing purposes, the mobile application keeps track of employee information including pay stubs.

What Apps Can I Use for Payroll? 

Gusto, QuickBooks Payroll, ADP Payroll, Paychex Flex, and OnPay. These apps offer a variety of features, including:

  • Online payroll processing
  • Direct deposit
  • Payroll tax filing
  • Employee self-service
  • Time tracking
  • HR management
  • Benefits administration

When choosing a payroll app, it is important to consider the size of your business, your budget, and the features that are most important to you.

How Can I Run My Own Payroll? 

In order to begin:

  • Step 1: Request that each employee fill out a W-4 form.
  • Find or register for employer identification numbers 
  • Choose your paycheck schedule 
  • Calculate and withhold income taxes 
  • Pay payroll taxes 
  • Submit tax forms and W-2s for employees.

What Is the Payroll Withholding App? 

OnPay, Gusto, QuickBooks, and Justworks are all payroll apps that automate payments

How Much Should I Withhold for Payroll? 

Utilize the Tax Withholding Estimator. Most employees find the Tax Withholding Estimator useful in determining if they need to provide their employers with a new Form W-4. To fill out the form and modify their income tax withholding, they can use the estimator’s results.

What Happens if Too Much Is Withheld From Your Paycheck? 

Your company deducts money from each paycheck for tax purposes. It’s true that you will get a refund if too much is withheld, but when you think about it, by delaying claiming that money until tax season, you’ve essentially given the IRS an interest-free loan throughout the year.

What are the 5 mandatory deductions from your paycheck?

Required Payroll Tax Withholdings

  • the deduction of federal income tax.
  • FICA taxes; also referred to as Social Security and Medicare taxes.
  • withholding of state income taxes.
  • local tax deductions for things like county or city taxes, as well as state unemployment or disability insurance.
  • court-ordered payments for child support.


Although picking a payroll app can be challenging, you can select the best platform for your business by considering your unique business requirements and scrutinizing the goals of the programs listed above.

  1. Payroll Software: 10 Best Payroll Software for Businesses


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