EMPLOYEE ATTRITION: Meaning, Rates, and Analysis Report

Employment Attrition rate
image source: HRForecast

You can tell a lot about how well you’re doing at retaining an employee by looking at the attrition rate. Furthermore, it’s impossible to prevent all types of employee attrition, such as those caused by people retiring or relocating. However, at a certain point, attrition may have a significant impact on your company’s bottom line and culture. Attrition is a fact of life for every company. An employee may decide to quit your organization for a variety of reasons, both personal and professional. So, in this article, we will also be talking about how to calculate employee attrition and employee attrition analysis report.

What Is Employee Attrition?

Employee attrition refers to the natural and inevitable thinning of a company’s staff owing to factors like workers leaving for other jobs, retiring, becoming ill, or passing away. The attrition rate is the percentage of employees who leave without being replaced.

More workers are departing than are being recruited, and many of the reasons are outside their employers’ control. Suppose, for argument’s sake, that you’ve established a new office to serve as the company’s sales hub. All of our salespeople must be based here, but we’ve had to let go of a handful who just couldn’t make the move.

In general, this is the main cause of staff turnover. Of course, there are more causes of employee turnover besides opportunities for personal and professional development being limited or nonexistent, as well as an unwelcoming work atmosphere or a loss of faith in the company’s financial prospects. Weak leadership is another common cause of employee attrition.

What Causes Employee Attrition?

Most attrition occurs when employees want — and are able to take advantage of — more money, better benefits, a better work/life balance, more opportunities to advance in their careers, time to address personal issues like health problems or relocation, greater flexibility, or to get away from a toxic or ineffective manager or workplace. The concept of employee attrition can only be grasped by digging into the causes behind it. A few of the most common causes of employee attrition are discussed here.

#1. Retirement

Attrition is a major factor in employee attrition for many companies. Attrition due to retirement may become a major worry if a considerable majority of an organization’s employees are in the same age range. A voluntary retirement is an option for employees who need to leave their jobs for personal or health reasons. In order to avoid gaps in expertise and experience, it’s crucial for businesses to keep and develop a wide range of talented employees.

#2. Relocation

It’s not uncommon for businesses to move their operations or the people who work there. Because of the nature of mergers and acquisitions, employees often have to relocate. However, when such transfers become too many for workers to bear, they may elect to leave their positions. If businesses want to keep their top performers, they need to carefully consider their relocation options and prepare in advance.

#3. Bad Managers

There is a lot of literature about bad managers who steal credit for their employees’ work, prefer some over others, and even physically or verbally abuse their subordinates. And businesses should absolutely get rid of them. Managers who are just inept at their professions, though, are less easy to see.

Furthermore, human resources departments need to identify supervisors who plainly lack the ability to manage people and either move them to other jobs or give them help and training, since many of the top causes of attrition rest with the manager.

#4. Little to No Feedback or Recognition

Many employees don’t receive enough management input. Gallup found that employees whose managers gave them favorable feedback were four times more likely to be engaged and just 3.6% were actively job hunting.

Positive feedback isn’t necessarily praising, but try to be encouraging. Managers should start with victories, concentrate on details, encourage constructive advice, and check in often. Feedback and recognition don’t have to come from the management to be effective. Peer-to-peer initiatives succeed when they use technology.

#5. Lack of Employee Purpose

Workism, the concept that work constitutes a person’s identity and life’s purpose, is genuine, particularly among college-educated professionals. “So, what do you do?” is a popular small-talk opener. High achievers value working for a firm and in a job they can be proud of.

Types of Employee Attrition

After discussing what employee attrition is and why it happens, we can go on to discuss the many kinds of employee attrition that exist.

#1. Voluntary Attrition

Voluntary attrition is the most prevalent sort of employee loss since it happens when an employee leaves the company voluntarily. Employees may quit for several reasons, such as job searching or health concerns.

#2. Involuntary Attrition

When a company fires an employee without cause, it is engaging in involuntary attrition. This may occur as a consequence of an employee’s bad behavior, the company’s poor performance, a decision to save expenses by eliminating a position, or a merger or acquisition.

#3. Internal Attrition

Employees who leave one department to work in another within the same company are said to have experienced “internal attrition.” The loss of employees from the inside may tell businesses a lot about how their internal divisions function. If a large number of employees are leaving a certain department, management should investigate the causes.

Is Employee Turnover and Attrition the Same?

Turnover is the rate at which an organization loses employees due to natural causes. But there are several causes of turnover, including dismissal, termination, resignation, and desertion. Attrition happens when either a worker retires or their job is eliminated.

Also read, WHAT IS EMPLOYEE TURNOVER: Meaning, Types And Benefits

Employee Attrition Rate

Ask yourself: what message does your company’s attrition rate send? The loss of good employees is a major problem. In fact, if it’s quite high, it might be a sign that your company has to make some drastic changes. It might be a sign of nothing more than a temporary hiccup, or it could be a symptom of a more systemic issue with your firm as a whole if it’s becoming worse.

The loss of any employee is unfortunate. However, this becomes a problem when a sizable portion of them suddenly decide to depart.

What Is the Employee Attrition Rate?

A company’s attrition rate, sometimes called its “churn rate,” is the percentage of its workforce that leaves within a specific time frame. Furthermore, the percentage of employees that have left the company may be calculated by dividing the total number of departures by the average number of workers for a certain time frame. Percentage (%) is the standard unit of expression.

Why Does Your Attrition Rate Matter?

Having to constantly replace key employees might hurt productivity. Because of this, keeping tabs on your rate of employee attrition is crucial. The hiring price is the first area to feel the effects. After all, some estimates put the cost of replacing a highly qualified person at anywhere from 120% to 200% of their yearly income.

In the absence of a thorough handoff procedure, institutional knowledge will be lost. This is because it is very difficult to teach new workers what they’ve learned over the course of their careers. This is the case unless advanced plans have been made for leadership transitions.

The others who work closely with them will also be affected by their departure. In many cases, this leads to overburdening already-strapped team members with additional tasks. Their departure may have a negative effect on morale, lead to more stress and burnout for the remaining staff, or even impair productivity. Furthermore, when someone departs, it alters the team dynamic and might harm the company’s employer brand and value proposition (EVP). Recruiters struggle to hire a new employee when a firm has a high attrition rate.

How To Calculate Employee Attrition

The rate of employee attrition may be easily calculated.

To determine how many workers have left your company in a particular time frame, divide the total number of departures by the average monthly headcount (for that same period). Next, increase the result of the division by 100.

This is the formula for the attrition rate: Attrition rate (%) = (number of leavers/number of employees) x 100

This is the net loss of personnel after subtracting the number of departing employees. Please keep in mind that attrition is not the same as gauging retention or turnover; rather, it indicates the extent to which your company is able to replace departing employees in a timely manner.

Lets Take a Practical Example to Calculate the Employee Attrition Rate

For instance, assume you need to determine the yearly attrition rate for your company. At the beginning of the year, you had 200 employees on board. The firm had 40 departures (voluntary and involuntary) and 8 arrivals throughout the year.

The first order of business is to tally up the workforce as of year’s end.

200-40+8= 168

Then, get the annual average workforce size by doing the following:

(100+ 168)/ 2 = 134

The annual attrition rate may now be determined as follows:

Attrition rate (%)= (40/134) x 100 = 29.8%

When the rate is high, it signifies that employees are departing the company often, but when it’s low, it shows that workers are staying for longer periods of time.

How Do You Control Attrition?

Attrition is an inevitable part of doing business for any company, especially with the rise of the startup industry and the gig economy. A company must unquestionably take precautions to reduce staff turnover. If attrition is a problem for your company, it’s time to examine internal procedures. Indeed, it can be fixed. Pew estimates that attrition and voluntary turnover cost American businesses $1 trillion annually. Here are some tips to help you control it.

  1. Create a comfortable place to work
  2. Appoint the right leadership
  3. Provide your staff the room to innovate.
  4. Invest in your career development.
  5. Make enticing financial and benefit offers.

Employee Attrition Analysis Report

The employee attrition analysis report seeks to answer questions such as “why do workers leave on their own accord?” “what might have been done to avoid their departure?” and “how can we utilize data to anticipate attrition risk?” Importantly, this form of employee predictive analytics may be used to assist businesses in determining what kinds of interventions are most likely to be successful in stemming the tide of undesired turnover.

However, an investigation was conducted to identify the most important variable in determining employee turnover. In contrast to attrition, retention keeps people around. Companies realize that losing good workers may have a significant impact on their bottom lines, so they try new approaches to staff retention every year.   

Furthermore, companies realize that losing good workers may have a significant impact on their bottom lines, so they try new approaches to staff retention every year. The approaches include time-bound stock options, promotions, stock options, and training programs designed to keep employees around. Because of this, it is important for businesses to identify the driving force behind employee attrition in order to develop more effective retention strategies.

How to Conduct an Employee Attrition Analysis Report

The rate of employee attrition is an important statistic for any human resources department to track. By determining the proportion of former workers, you may better plan for employment needs and estimate associated expenditures.

However, if you take a closer look at your turnover statistics, you’ll be able to keep more of your best workers and create a stronger workforce, both of which will help you achieve your organization’s objectives. Here are the top 3 ways to conduct an employee attrition analysis report.

#1. Gather Your Resources and Information

In most cases, the information you need to analyze employee turnover may be found in the human resources information system (HRIS). You may choose to gather the following data for your study, depending on its objectives:

  • Department
  • Age 
  • Salary
  • Length of employment
  • Performance rating

Your exit survey responses are also a rich source of information that could be incorporated into your study.

#2. Identify the Causes of Both Voluntary and Involuntary Employee Attrition

Any employee departures, whether voluntary or involuntary, will be included in your turnover rate statistics. By differentiating between voluntary and involuntary attrition, you may gain a more complete understanding of the problem of employee turnover in your company.

If an employee decides to quit their job voluntarily, it is considered a voluntary turnover. It’s more costly for a firm when a high performer leaves, since this sort of turnover often includes replacing that person. As a result, there is often a need to hire someone from outside or inside the organization to cover the resulting void in expertise.

#3. Acquire More Information

Although your numerical analysis of the employee attrition report may allow you to make educated guesses as to why individuals are departing, you may want to collect more data to confirm your hypothesis.

Exit interviews and other qualitative surveys may help shed light on the complex reasons behind employee turnover. Post-game interviews ask workers why they are leaving their current positions, such as for new opportunities, better careers, or unhappiness with management. Insight into why employees are leaving your company will be provided.

How Can Employee Attrition Be Stopped?

Don’t hurry through the recruiting process; take the time to find the best candidates. Make sure your new employee orientation and training are top-notch. In the current employment environment, it is important to maintain your competitive edge. Eliminate negative influences and work on strengthening team cohesion.

Conclusion

Now that you understand what attrition is and some of the intricacies it has, you can evaluate it with an open mind. Keep in mind that there is no universally accepted theory that can be used to explain why workers quit their jobs. To beat employee attrition, companies may divide workers into subsets, use advanced people analytics, and track their progress over time.

Employee Attrition FAQs

Why is it important to reduce attrition?

Attrition can reduce labor costs without including employee departures. A corporation can freeze hiring when staff retires. The corporation doesn’t replace retiring workers.

What is the difference between attrition and retention?

Attrition and retention are polar opposites in terms of what they measure. Attrition, in its simplest form, is a measure of the people who have left your company. Retention refers to the employees who have stayed with your company.

Why is attrition bad for companies?

Attrition can have a negative effect on a company’s bottom line and morale in today’s competitive business environment. When a company has attrition, it may be due to a decline in either its workforce or its clientele.

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