PROCESS MANAGEMENT TOOLS: Meaning, Free, and Best Process Management Tools

Process management tools, BPM Tools Open Source
Image source: PerfectForms

Business process management has matured into a respectable management subfield, and its importance in the current automation-focused business economy is indisputable. Without effective BPM software, your company’s operations will be a hot mess with potentially disastrous results. The ultimate purpose of business process management tools is to boost organizational performance. Furthermore, some free business process management tools offer a methodical method for controlling and improving a company’s business operations. This article will also discuss BPM Tools, open sources, and the business process management tools list.

What Is Business Process Management?

Business process management (BPM) is a field of study that employs several techniques to identify, model, analyze, measure, improve, and optimize business processes.

A business process coordinates the behavior of people, systems, information, and things to achieve business outcomes that support a business strategy. The repeatability and structure of a process might be unreliable and unpredictable. While not necessary, technologies are frequently employed in BPM.

What Does Business Process Management Aim to Achieve?

Poor business processes can cause mayhem if they are left disorganized and unsystematized. At the individual level, people only view a small portion of a process. Few can scan out and observe the complete consequences of a process, where it begins and finishes, the crucial data required, and any potential bottlenecks or inefficiencies.

Furthermore, organizations can enhance their processes and maintain optimum operation in all areas by using business process management.

List of Business Process Management Tools

As a result of their high evaluations from previous buyers, these business process management tools were on the top list of the best bpm. The rankings were determined only by evaluations without using outside factors such as money or analyst recommendations. Here is the list of the best business process management tools.

  1. Zoho Creator
  2. Kiss flow
  3. Bizagi
  4. Nintex
  5. Jira

What Are the Types of Business Process Management?

BPM systems can be grouped according to the functions they perform. The three varieties of business process management are listed below.

#1. Human-Centric BPM

Processes that humans primarily carry out fall under the category of human-centric BPM. These frequently involve a lot of separate activities and permissions. The user interface, notifications, and tracking on these platforms are user-friendly.

This BPM improves productivity and efficiency, resulting in a higher output. It can also measure the quality aside from the quantity of the output once all metrics are placed.

#2. Integrator-Focused BPM

This business process management system manages operations that essentially switch between your current systems (such as HRMS, CRM, and ERP) with little human intervention. However, systems for business process management that are integration-centric offer many connectors and API access to enable the development of quick processes.

This BPM improves productivity and efficiency, resulting in a higher output. It can also measure the quality aside from the quantity of the output once all metrics are placed.

#3. Document-Centric BPM

When a document (such as a contract or agreement) sits at the center of the process, these business process management solutions are necessary. They enable tasks to be routed, formatted, verified, and signed through the workflow.

Most business process management tools can contain components of each of these, although they typically each have a particular focus.

As business process management has developed as a field, more BPM tools have appeared to help businesses reap its benefits (cost savings, reduced errors, faster processing time).

When looking for BPM tools, it might be challenging to locate the right one for your needs. There is no shortage of online BPM solutions, but it can be challenging to pick the right one for your needs. Here are some of the best business management tools. 

#1. Kissflow

Regarding business process management (BPM), Kissflow is at the top of its game. It helps companies modernize their processes to be more efficient in the digital realm. Its codeless nature means that business users can automate process flows, enforce business rules, and make on-the-fly adjustments to processes with little to no coding knowledge required.

Although Kissflow excels at automating routine business procedures, it may be used for any task (process, case, projects, and more). Thanks to its user-friendly workflow, stakeholders can work together safely and efficiently.

Kissflow’s dashboards, report templates, and workflow and form design capabilities are some of its top features. It works flawlessly with common productivity apps and other popular programs.

One aspect of Kissflow is the personalized user experience, where you can create a personalized landing page and have the ability to exclusively access dashboards, depending on roles in the organization. 

#2. Zoho Creator

It’s possible to make apps for smartphones, tablets, and the web with the help of Zoho Creator, a low-code development platform.

Many do-it-yourselfers prefer Zoho Creator. However, you can construct scripts by dragging and dropping pre-made code blocks. Regarding cloud-based software, Zoho is well-known for its suite of products, and one of those products, Creator, is a straightforward low-code BPM application.

Additionally, each user should expect to pay between $10 and $15 monthly. Emails, phone conversations, and tutorials are all ways in which customers can get help. A ticket can be escalated to a higher level of creator support if necessary.

#3. Nintex

Nintex is an automation tool that facilitates digital transformation in small and large businesses and is compatible with other programs, including Microsoft Office 365, Microsoft SharePoint, and Microsoft Project Server.

Furthermore, it was initially an on-premises solution, but the company has since expanded into cloud-based deployments. Their primary means of assisting is through their message boards. When prices are provided just after a consultation, it’s a red flag that they’ll be extremely high.

#4. Bizagi

Bizagi’s enterprise-level automation solution is available in not just one but three distinct products: Bizagi Modeler, Bizagi Studio, and Bizagi Engine.

Until recently, these tools were only available as on-premise installations, but they have now released a cloud-based alternative. Its modeler relies on implementing business process modeling and notation, which will require some familiarity with the language and possibly some training.

Additionally, the on-premises version costs about the same as other older alternatives. Besides the monthly license charge (often approximately $25), other maintenance and support fees should be considered. The cost of using the cloud will increase or decrease depending on how many apps you plan to make and how often you plan to use them.

Free Business Process Management Tools

Searching for the appropriate business process management tools, whether gratis or part of a paid subscription, may be challenging and time-consuming.

Finding the difference between cheap and expensive can be a time-consuming process. How many of the product’s features are you looking for? Will advanced skills be required to use the product? Further, etc. Several free and open-source business process management tools exist, and they’re powerful enough for enterprise applications.

Furthermore, A few are even open-source, while others provide no-risk evaluation periods. There is also the hope that you will purchase the whole, more advanced product version.

Moreover, various free business process management tools are currently available. The best free business process management (BPM) software currently available is listed below.

#1. FlowForma

It’s safe to say that FlowForma is one of the best Office 365 apps. It’s a terrific option for businesses with well-established, less flexible systems who want to interact with Office 365. FlowForma’s “process automation” services include a wide variety of items.

FlowForma is a powerful business process management (BPM) toolkit. However, there is a lot to understand because the features are spread among many products.

FlowForma is arguably the best business process management (BPM) technology available if you’re willing to put in the effort and resources. For the benefit of the more significant business seeking to improve its productivity. Additionally, there is a free 30-day trial for the BPM software, and the monthly fee is $950.

#2. Pega

Regarding developing business applications, Pegasystems provides a case lifecycle management solution. Using their outcome-driven case approach, this tool helps you design your process from the ground up. Each scenario is broken down into distinct phases to reflect how individuals discuss their work. A distinct set of activities is required to complete each phase.

It’s similar to nested processes and can be helpful in scenarios when multiple processes are intricately intertwined.

In addition to its traditional offerings, PegaSystems now offers a Robotic Process Automation (RPA) solution for automating processes in general and less complex jobs in particular.

Client-specific pricing is available, and a no-cost BPM software demo is provided. From just $200/month, you may access all of the features of this BPM software.

#3. Signavio

Signavio provides a whole suite for digitally transforming a company. Using this software, you may create process models that include both tracking and editing capabilities in a unified environment.

Signavio has a lot of potentials if you can afford the $2,000 yearly price tag per user for their suite of business process management (BPM) related products, which includes Signavio Process Manager, Signavio Workflow Accelerator, Signavio Process Intelligence, and Signavio Collaboration Hub.

However, a free trial period of 30 days is offered. This is an excellent alternative for enterprises to think about.

#4. Agiloft

As the name suggests, Agiloft is a collection of agile business applications. A business process management (BPM) solution is incorporated into it, with rules, task templates, and collaborative tools that may be modified.

Instead of referring to a specific approach to software development, the term “agile” is defined by its original meaning: “rapid, flexible, and resourceful.”

Agiloft provides a no-cost option for organizations that don’t need advanced features. The service has a starting monthly subscription price of $45 per person.

Which Is the Best BPM Tool?

Process Bliss is the best BPM tool to use.

BPM Tools Open Source

With open-source BPM tools, anyone can view the code and make changes as they see fit. Organizations with a specific goal typically administer and maintain these resources for public use. Many of the open-source business process management (BPM) tools on this list offer a wide range of features and functionalities, surprising their target audiences. 

Furthermore, remember that some of the BPM open-source tools on this list involve some development abilities and may not be the best option for your needs. The open-source programs typically provide detailed usage instructions on their respective distribution. These are some of the open-source BPM tools.

#1. Activiti

Regarding practical process automation, Activiti shines as a java-centric, lightweight, open-source BPMN engine. Cloud-native components such as audit services, cloud connections, an application aggregation layer, extendable query services, and process and decision runtimes are all available to customers of the company’s business automation platform.

#2. Open-Source Low-Code Development Platforms

Over the years, organizations have consistently bought the latest software for their business processes. Some of these tools don’t have their exact process embedded into the system. But instead of shelving it and putting the investment to waste, they’re forced to fit into that tool’s flow, ultimately negatively affecting their productivity and efficiency. 

Today, many businesses benefit from using open-source low-code application development platforms. It’s an app development tool that can provide a specific solution to your business requirements. With this, you can easily and quickly create business process management applications with minimal coding through configurable tools and features. With this, you can look forward to production and processes speeding up, expenses significantly lower, and your customers being delighted.  

#2. Alfresco

It is a renowned open-source content management and solutions company. Alfresco Process Services provides enterprises and developers with a scalable, flexible, open-source Activiti-based business process engine. Furthermore, Hyland’s Alfresco offers a free Community Edition for non-critical business processes and content. The company’s Open Source Enterprise Content Software makes sharing and collaborating on projects more accessible.

#3. Bonitasoft

Bonitasoft offers free resources to businesses to develop, maintain, and enhance business applications. Increase company transparency, visualize processes, pinpoint bottlenecks, track execution metrics, report on process optimization opportunities, and more with the help of this company’s open-source business process management and digital process automation tools. 

However, with so many options, users can write their code and build their add-ons. In addition, Bonitasoft can integrate with various databases, CRMs, and ERPs.

#4. Camunda

An open-source software provider called Camunda offers process automation with a developer-friendly methodology built on standards, incredibly scalable and collaborative for business and IT. The vendor provides better system resilience and visibility into company activities.

Furthermore, Camunda can create software applications in a flexible, team-based, and effective manner thanks to the supplier’s workflow and decision automation solutions, which also help the company achieve the business agility, visibility, and scale necessary to promote digital transformation. The Camunda platform is available in an Open-Source Community Edition and an Open-Source Modeler tool.

What Is an Example of Process Management? 

Like support procedures, this process has little to do with how a company adds value. The following are just a few examples of management processes: Defining the company’s mission statement, setting corporate goals, or strategically aligning the business

What Are Process Management Strategies?

Organizational strategy definition is an integral part of the strategic management process. It’s also the procedure by which top executives pick a group of tactics they hope will boost the company’s productivity.

Why Do We Need Process Management?

A solid business process management system is crucial because it may boost productivity and efficiency across the board. It can help you save money, have more say over how things are done, identify where things are broken in your business, and use that information to guide smarter choices moving forward.

What are the Benefits of Business Process Management (BPM) Software?

Businesses buy BPM software in order to address operational objectives in a simplified and effective manner. BPM software makes it simple for users to create custom workflows, evaluate the steps required to complete an objective, and integrate all the various solutions involved in the process. Finding a technique to automate these business operations can be quite advantageous to any firm because the necessary steps are frequently time-consuming and complex. Insights about the effectiveness of processes can also be offered by BPM solutions. BPM technologies can be used to find process bottlenecks and extra stages, as well as to hold employees accountable for their activities.

Which Tools Will Be Used to Support and Manage the Process?

Here are some of the best tools for process management in 2023

  • Kissflow
  • Bitrix24.
  • Trello.
  • nTask.
  • Pipefy.
  • Asana
  • Jira
  • Zoho Creator

What Tool Is Used for BPM?

Low-code BPM automation with Appian. Appian is one of the few BPM tools that balance both requirements; as a result, it was recognized in both categories. It is uncommon to find a solution that combines low-code and configurable automation possibilities. Customized solutions are available from Appian for a variety of sectors.

What Is Lean vs BPM?

BPM is the “method of looking and managing business processes,” according to APQC. Lean is a technique for process improvements, whereas BPM is a business strategy and management approach used to optimize business processes.


With business process management tools, even those who aren’t IT experts can create effective business workflows by integrating previously unrelated systems. Most business process management (BPM) products expose their features via a visual process modeling and design tool, which enables users with a lower level of technical expertise to create, test, and refine processes and workflows.

Process Management Tools FAQs

What is good process management?

Good process management constantly monitors and optimizes corporate rules and processes.

What makes a process successful?

The process must function as intended and be simple and beneficial to all parties involved. It must provide demonstrable value to customers. It should both please and amuse them.

Why is a process useful?

They matter because they detail current practices, serve as a focal point for improving them, and because the outcomes depend on the quality of those practices. You may engineer your way to success by concentrating on the proper procedures.

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