PROCESS MANAGEMENT TOOLS: Meaning, Free, and Best Process Management Tools

Process management tools, BPM Tools Open Source
Image source: PerfectForms

Business process management has matured into a respectable management subfield, and its importance in the current automation-focused business economy is indisputable. Without effective BPM software, your company’s operations will be a hot mess, with potentially disastrous results. The ultimate purpose of business process management tools is to boost organizational performance. Furthermore, some free business process management tools offer a methodical method for controlling and improving a company’s business operations. In this article, we will also be talking about Bpm Tools open source and the list of business process management tools.

What Is Business Process Management?

Business process management (BPM) is a field of study that employs a number of techniques to identify, model, analyze, measure, improve, and optimize business processes.

A business process coordinates the behavior of people, systems, information, and things in order to achieve business outcomes in support of a business strategy. The repeatability and structure of a process might be unreliable and unpredictable. While not necessary, technologies are frequently employed in BPM.

What Does Business Process Management Aim to Achieve?

Poor business processes can cause mayhem if they are left disorganized and unsystematized. At the individual level, people only view a small portion of a process, and few are able to scan out and observe the complete consequences of a process, where it begins and finishes, the crucial data required, and any potential bottlenecks or inefficiencies.

Furthermore, organizations can enhance their processes and maintain optimum operation in all areas by using business process management.

List of Business Process Management Tools

As a result of their high evaluations from previous buyers, these business process management tools were on the top list of the best bpm. The rankings were determined only by evaluations without the use of any outside factors such as money or analyst recommendations. Here is the list of the best business process management tools.

  1. Zoho Creator
  2. Kiss flow
  3. Bizagi
  4. Nintex
  5. Jira

What Are the Types of Business Process Management?

BPM systems can be grouped according to the functions they perform. The three varieties of business process management are listed below.

#1. Human-Centric BPM

Processes that are primarily carried out by humans fall under the category of human-centric BPM. These frequently involve a lot of separate activities and permissions. The user interface, notifications, and tracking on these platforms are all very user-friendly.

#2. Integrator-Focused BPM

This kind of business process management system manages operations that largely switch between your current systems (such as HRMS, CRM, and ERP) with little to no human intervention. However, systems for business process management that are integration-centric offer a large number of connectors and API access to enable the development of quick processes.

#3. Document-Centric BPM

When a document (such as a contract or agreement) sits at the center of the process, these business process management solutions are necessary. They make it possible for tasks to be routed, formatted, verified, and signed as they go through the workflow.

Most business process management tools can contain components of each of these, although they typically each have a particular focus.

As business process management has developed as a field, more BPM tools have appeared to help businesses reap its benefits (cost savings, reduced errors, faster processing time).

When looking for BPM tools, it might be challenging to locate the right one for your needs. There is no shortage of online BPM solutions, but it can be challenging to pick the right one for your needs. Here are some of the best business management tools. 

#1. Kissflow

When it comes to business process management (BPM), Kissflow is at the top of its game. It helps companies modernize their processes to be more efficient in the digital realm. Its codeless nature means that business users can automate process flows, enforce business rules, and make on-the-fly adjustments to processes with little to no coding knowledge required.

Although Kissflow excels at automating routine business procedures, it may be used for any kind of task (process, case, projects, and more). Thanks to its user-friendly workflow, stakeholders can work together safely and efficiently.

Kissflow’s dashboards, report templates, and workflow and form design capabilities are some of the top features it offers. It works flawlessly with common productivity apps and other popular programs.

#2. Zoho Creator

It’s possible to make apps for smartphones, tablets, and the web with the help of Zoho Creator, a low-code development platform.

Many do-it-yourselfers prefer Zoho Creator. However, you can construct scripts by dragging and dropping pre-made blocks of code. When it comes to cloud-based software, Zoho is well-known for its suite of products, and one of those products, Creator, is a straightforward low-code BPM application.

Additionally, each user should expect to pay between $10 and $15 monthly. Emails, phone conversations, and tutorials are all ways in which customers can get help. A ticket can be escalated to a higher level of creator support if necessary.

#3. Nintex

Nintex is an automation tool that facilitates digital transformation in both small and large businesses and is compatible with other programs, including Microsoft Office 365, Microsoft SharePoint, and Microsoft Project Server.

Furthermore, it was originally an on-premises solution, but the company has since expanded into cloud-based deployments. Their primary means of providing assistance is through their message boards. When prices are provided just after a consultation, it’s a red flag that they’ll be extremely high.

#4. Bizagi

Bizagi’s enterprise-level automation solution is available in not just one but three distinct products: Bizagi Modeler, Bizagi Studio, and Bizagi Engine.

Up until recently, these tools were only available as on-premise installations, but they have now released a cloud-based alternative. Its modeler relies on its own implementation of business process modeling and notation, which will require some familiarity with the language and possibly some training.

Additionally, the on-premises version costs about the same as other older alternatives. Besides the monthly license charge (often approximately $25), there are other maintenance and support fees to consider. The cost of using the cloud will increase or decrease depending on how many apps you plan to make and how often you plan to use them.

Free Business Process Management Tools

Searching for the appropriate business process management tools, whether they’re free or part of a paid subscription, maybe a challenging and time-consuming endeavor.

Finding the difference between cheap and expensive can be a time-consuming process. Just how many of the product’s features are you looking for, exactly? Will advanced skills be required to use the product? Further, etc. Several free and open source business process management tools exist, and they’re powerful enough for enterprise applications.

Furthermore, A few are even open-source, while others provide no-risk evaluation periods. There is also the hope that you will purchase the full, more advanced version of the product.

Moreover, a wide variety of free business process management tools are currently at your disposal. The best free business process management (BPM) software currently available is listed below.

#1. FlowForma

It’s safe to say that FlowForma is one of the best Office 365 apps out there. It’s a terrific option for businesses that already have well-established, less flexible systems in place but want to interact with Office 365. FlowForma’s “process automation” services include a wide variety of items.

It goes without saying that FlowForma is a powerful business process management (BPM) toolkit. However, there is a lot to understand because the features are spread out among so many different products.

If you’re willing to put in the effort and resources, though, FlowForma is arguably the best business process management (BPM) technology available. For the benefit of the larger business seeking to improve its productivity. Additionally, there is a free 30-day trial for the BPM software, and then the monthly fee is $950.

#2. Pega

When it comes to developing business applications, PegaSystems provides a case lifecycle management solution. Using their outcome-driven case approach, this tool helps you design your process from the ground up. Each scenario is broken down into distinct phases that are meant to reflect how individuals actually discuss their work. A distinct set of activities is required to complete each phase.

It’s similar to nested processes and can be quite useful in scenarios when multiple processes are intricately intertwined.

In addition to its traditional offerings, PegaSystems now offers a Robotic Process Automation (RPA) solution for automating processes in general and less complex jobs in particular.

Client-specific pricing is available, and a no-cost BPM software demo is provided. From just $200/month, you may access all of the features of this BPM software.

#3. Signavio

Signavio provides a whole suite for digitally transforming a company. Using this software, you may create process models that include both tracking and editing capabilities in a unified environment.

Signavio has a lot of potential if you can afford the $2,000 yearly price tag per user for their suite of business process management (BPM) related products, which includes Signavio Process Manager, Signavio Workflow Accelerator, Signavio Process Intelligence, and Signavio Collaboration Hub.

However, a free trial period of 30 days is offered. This is a great alternative for enterprises to think about.

#4. Agiloft

As the name suggests, Agiloft is a collection of agile business applications. There is a business process management (BPM) solution incorporated into it, complete with rules, task templates, and collaborative tools that may be modified.

Instead of referring to a specific approach to software development, the term “agile” is defined by its original meaning: “rapid, flexible, and resourceful.”

Agiloft provides a no-cost option for organizations that don’t need advanced features. The service has a starting monthly subscription price of $45 per person.

Which Is the Best BPM Tool?

Process Bliss is the best BPM tool to use.

BPM Tools Open Source

With open source BPM tools, anyone is free to view the code and make changes as they see fit. Organizations with a specific goal in mind typically administer and maintain these resources for public use. Many of the open source business process management (BPM) tools on this list offer a wide range of features and functionalities, surprising their target audiences. 

Furthermore, keep in mind that some of the BPM open source tools on this list involve some development abilities and may not be the best options for your needs. The open-source programs typically provide detailed usage instructions on their respective distribution. These are some of the open source BPM tools.

#1. Activiti

When it comes to practical process automation, Activiti shines as a java-centric, lightweight, open-source BPMN engine. Cloud-native components such as audit services, cloud connections, an application aggregation layer, extendable query services, and process and decision runtimes are all available to customers of the company’s business automation platform.

#2. Alfresco

It is a renowned open-source content management and solutions company. Alfresco Process Services provides enterprises and developers with a scalable, flexible, open-source Activiti-based business process engine. Furthermore, Hyland’s Alfresco offers a free Community Edition for non-critical business processes and content. Open Source Enterprise Content Software from the company makes sharing and collaborating on projects easier.

#3. Bonitasoft

Bonitasoft offers free resources to businesses for the development, maintenance, and enhancement of business applications. Increase company transparency, visualize processes, pinpoint bottlenecks, track execution metrics, report on process optimization opportunities, and more with the help of this company’s open-source business process management and digital process automation tools. 

However, with so many options, users are allowed to write their own code and build their own add-ons. In addition, Bonitasoft can integrate with a wide variety of databases, CRMs, and ERPs.

#4. Camunda

An open-source software provider called Camunda offers process automation with a developer-friendly methodology that is built on standards, incredibly scalable, and collaborative for business and IT. The vendor provides better system resilience and visibility into company activities.

 Furthermore, Camunda can create software applications in a flexible, team-based, and effective manner thanks to the workflow and decision automation solutions from the supplier, which also help the company achieve the business agility, visibility, and scale necessary to promote digital transformation. The Camunda platform is available in both an Open-Source Community Edition and an Open-Source Modeler tool.

What Is an Example of Process Management? 

Similar to support procedures, this kind of process has little to do with how a company adds value. The following are just a few examples of management processes: Defining the company’s mission statement, setting corporate goals, or strategically aligning the business

What Are Process Management Strategies?

Organizational strategy definition is an integral part of the strategic management process. It’s also the procedure by which top executives pick a group of tactics they hope will boost the company’s productivity.

Why Do We Need Process Management?

Having a solid business process management system in place is crucial because it may boost productivity and efficiency across the board. It can help you save money, have more say over how things are done, identify where things are broken in your business, and use that information to guide smarter choices moving forward.


With the use of business process management tools, even those who aren’t IT experts can create effective business workflows by integrating previously unrelated systems. Most business process management (BPM) products expose their features via a visual process modeling and design tool, which enables users with a lower level of technical expertise to create, test, and refine processes and workflows.

Process Management Tools FAQs

What is good process management?

Good process management constantly monitors and optimizes corporate rules and processes.

What makes a process successful?

The process must function as intended; it must be simple and beneficial to all parties involved. It must provide demonstrable value to customers. It should both please and amuse them.

Why is a process useful?

They matter because they detail current practices and serve as a focal point for improving those practices, and because the outcomes depend on the quality of those practices. You may engineer your way to success by concentrating on the proper procedures.

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