HOW TO CALCULATE GROSS PAY: What Is Gross Pay & Its Component

HOW TO CALCULATE GROSS PAY
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Gross pay is the amount of funds an employee gains for time worked, which also includes bonuses and overtime. In this article, we will go over how to calculate gross pay and net pay per month of overtime and commission.

What Is Gross Pay

Gross pay is the total of bonuses, overtime, and the amount of capital an employee earns for time worked. It is the amount of pay an employee gets before any tax deductions. For instance, if an employer offers you a sales job with a base salary of $60,000 plus a bonus of $2,000 and overtime will be 10,000 your gross income for the year would be $72,000.

Net pay is the total amount of money that remains after an employee has made the necessary deductions. It is also the amount of money available once you clear the payroll check. 

How to Calculate Gross Pay and Net Pay

Before accepting an offer, employers and job candidates must know how to calculate gross and net pay. There are several payroll calculators available to assist how to calculate gross pay and net pay. However, it is critical to understand what each formula considers.

  1. To determine an employee’s gross pay, first, determine the amount the company owes each pay period. Hourly workers multiply the total number of hours worked by the hourly rate plus overtime and bonuses. However, employees on salary divide their annual salary by the number of pay periods in a year. This figure represents the gross pay. The gross pay is used to calculate all withholdings and deductions. The first step is to determine the individual Federal Income Tax requirements.
  2. Calculate state deductions. The Bureau of Labor Statistics has a helpful chart that breaks down each state’s requirements.
  3. Learn about the FICA tax requirements. The FICA tax combines withholdings from social security and Medicare. Calculate your debt by multiplying your gross pay by 7.65 per cent. An employee earning $3,000 per month, for example, will owe $229.50 in FICA tax.
  4. Add up any additional deductions, such as health insurance premiums, charitable contributions, and so on. Once you’ve totaled all of the above deductions, subtract the total from your gross pay to get your total net pay.

For example, if Ken is an electrician who wants to figure out his take-home pay, he currently earns a yearly salary of $50,000. Ken and his wife and daughter live in Colorado.

  • $50,000 in annual salary
  • $4,233 in federal income tax
  • $3,825 FICA Tax
  • CO $1,915 in state taxes
  • $40,027 in net pay

Understanding how to calculate gross pay and net pay will help you know the type of pay you’ll be receiving and can help you with your finances.

How to Determine Net Pay

There are two methods for calculating your net salary. Simply referring to your paycheck is one option. Every one of your checks will include your net pay as an item. Calculating your net salary is another option for determining it. Consider the following steps to accomplish so:

#1. Calculate Your Gross Pay


You’ll need to know your gross pay in order to figure out how much net pay you’ll get. Most employees are aware of their income; nevertheless, you can divide this sum by 12 to determine your month’s gross compensation. If you don’t know what your gross compensation is, look at your cheque or ask your human resources department.

#2. Calculate the Total of Your Deductions

The next step is to figure out what deductions you need to make from your gross pay. Your paycheck will show your monthly deductions. Taxes, health-plan expenses, and 401(k) deductions are examples of mandatory and voluntary deductions. To calculate your total monthly deductions, add all of these together.

Example of Gross income for an Hourly Employee


If an individual worked 40 hours in a given period and earned $20 per hour, the calculation would be:

Hours worked in pay period x hourly pay rate = gross pay per pay period
40 hours x $20 per hour = $800 gross pay per pay period

How to Calculate Gross Pay Overtime 

There is a need to pay overtime at least one and a half times your regular salary, according to federal law. and its calculation also differs in each state.

For example, some states consider any hours worked in excess of 8 per day to be over time, whereas others consider any hours worked in excess of 40 per workday to be overtime. So, in one state, you could work a 10-hour day and earn 2 hours of overtime, whereas, in another state, you wouldn’t get any overtime unless you worked more than 40 hours total for the week. For more information, always consult your local state law requirements.

Add any additional reimbursements earned by the employee to that total for their total gross pay, including overtime. Although it is uncommon, lower-paid employees may be eligible for overtime. If an employee’s annual salary is less than the amount set by the Department of Labor, employers must pay them overtime if their work exceeds regular hours.

An Example of Gross Pay With Overtime for an Hourly Employee


Using the preceding example, here is how we would calculate gross pay, including overtime pay.
If an employee worked 40 regular hours and 10 overtime hours in one week and was paid $20 per hour, the calculation would be as follows:

40 hours per week x $20 per hour (regular pay) = $800.

10 overtime hours multiplied by $30 per hour (regular pay multiplied by 1.5) equals $300.

For the pay period, $800 (regular pay) + $300 (overtime pay) equals $1,100 gross pay.

How to calculate gross pay for salaried employees

To calculate gross pay for salaried employees, multiply their annual salary by the number of pay periods in the year. If a company pays its employees once a week, there are 52 pay periods in a year.

Annual salary/number of pay periods = gross pay per pay period salary pay example a company with 52 pay periods, an employee earns $37,440 per year.

Gross pay per pay period = annual salary / number of pay periods ($37,440 / 52 = $720 gross pay per pay period).

How to Calculate Gross Pay With Commission 

Many salespeople receive gross pay commission or a percentage of their sales. The majority of businesses use gross pay commissions to motivate their employees. Each company has its own policy regarding gross pay with the commission, so it is best to find out what your company’s policy is. This will allow you to detect the percentage of various sales.

Let’s look at an example of how to calculate gross pay with commission.

  • Straight-line commission: this could be your entire pay based on sales.
  • Salary plus commission: this could also mean that you pay a fixed amount plus an additional amount based on the sale.

Jane is a supermarket salesperson and receives 8% of her total sales as commission. And her sales total is 10,000 during a given week. To find her gross pay with the commission, here is how you calculate it:

10,000 ×0.08 = 800

10,000 is the amount she sold multiplied by the percentage. You will convert it to decimal and divide it by 100%. This means that 800 is her total gross pay with commission, showing how to calculate it above

How to Calculate Gross Pay per Month

An individual’s gross pay is the total amount paid for work before taxes and other deductions. In contrast, gross monthly income for businesses, also known as gross margin or gross profit, is the sum of all company revenue less the cost of goods sold (COGS).

Individuals compute their gross income as the sum of their wages before deductions. Interest income, rental income, and alimony are all examples of sources of gross income. Individuals calculate their AGI by deducting above-the-line or income adjustment deductions from their gross income. Subtracting below-the-line deductions from an individual’s AGI yields taxable income. Gross income is frequently much higher than taxable income.

Business gross pay is used as a proxy for profitability or the gross profit margin by businesses and analysts alike. Businesses’ gross pay excludes expenses like sales and management.

Importance of Gross Pay

Gross pay is a powerful financial factor whether the entity in question is a large corporation or an individual employee. It can be a sign of a company’s overall financial health or it can help an individual get a loan.

Lenders look at an individual’s gross pay to see if they’re good borrowers. For example, those looking to purchase a new home may require a large loan to cover the down payment. If they must repay it on a monthly basis, their gross income may have to meet a certain threshold for approval.

Gross pay not only measures a company’s profitability but also shows how much COGS subtracts from total sales. COGS can fluctuate, causing financial issues that can be resolved quickly if discovered. The debt-to-income ratio of a company can also be determined by its gross income. This figure enables businesses to determine how much debt they can carry at any given time.

How to Calculate Gross Monthly Income

Depending on how much an individual is salaried or hourly, there are two methods for calculating their gross monthly income. Individuals can divide their salary by 12 to calculate their gross monthly income from salary (for the number of months in a year).

Gross pay per month = Annual salary / 12

Individuals must know their yearly pay in order to calculate gross monthly pay from hourly wages. They can do so by dividing their hourly wage by the number of hours worked per week. The resulting number can be multiplied by 52 to get the number of weeks in a year. The total can be divided by 12.

Gross income per month = Hourly pay x (Hours per week x 52) / 12

Calculating gross income for businesses is a bit different. Instead of considering the weeks or months in a year, they must look at their COGS. Gross income for businesses is their revenue minus their COGS, so the formula is as follows: Gross income = Gross revenue – Cost of goods sold

Gross Pay FAQs

What is the formula to calculate gross pay?

Before deductions such as professional tax, TDS, provident fund, and so on, gross compensation includes the basic wage and allowances. The basic wage is the fixed component of the total remuneration package supplied to employees. Gross Salary = Basic Salary + HRA + Other Allowances.

How do you calculate gross pay per hour?

Multiply the number of hours worked during the pay period by the hourly pay rate to get the gross pay. Specifically: Obtain the employee’s timesheet or attendance log to determine the number of hours worked during the pay period. Divide the total number of hours worked by the hourly wage rate.

What is gross pay?

The whole amount of money an employee earns before taxes and deductions is known as gross pay. For example, if your employer pays you a $40,000 annual salary, this indicates you have made $40,000 in gross income.

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