HOW TO WRITE AN APPEAL LETTER: Steps, Examples, And Templates

How to write an appeal letter
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People often think they deserve another chance after losing a job, insurance, benefits, or even an educational opportunity. One of the best ways to work toward getting this second chance is to write an appeal letter. In an appeal letter, you can argue against a decision your employer made while simultaneously arguing for a better outcome. But it’s important to use the right tone and structure when writing an appeal letter. With the help of a persuasive appeal letter, an unfavorable decision can be reversed. This guide explains what an appeal letter is and how to write one for things like financial aid, insurance, unemployment, and fighting against dismissal.

What is an Appeal Letter?

A letter of appeal is one that you write to respond to an unfavorable decision that conveys your wish for a different and better outcome.

An appeal letter allows you to explain why you disagree with the judgment and provide a solution that you believe is more equitable.

What You Should Include in Your Appeal Letter

When it comes to preparing your letter of appeal, there are a few essential components that you need to keep in mind. This may include;

  • Your business’s e-mail and phone numbers
  • A brief description of the circumstances you’re trying to change.
  • Your reasons for believing that the choice was erroneous
  • An appeal to have your favored option implemented.
  • Thank you for taking the time to look into my request.
  • If necessary, please provide any accompanying papers.

What are the Reasons Why You Might Need to Write an Appeal Letter?

A letter of appeal may be necessary for several reasons. You can use one in a variety of scenarios in the workplace. An appeal letter is typically written for the following reasons:

  • A supervisor issued a formal warning to you.
  • You were demoted from your previous position.
  • Your raise request was turned down by your company.
  • Your employer sacked you.
  • Your boss passed on the chance to promote you in favor of someone else.
  • Layoffs resulted in your dismissal.
  • Your work schedule has been altered by your employer.

How to Write an Appeal Letter for Financial Aid

A successful appeal letter for financial aid might be something extremely unusual to write, which is why most people stand back. However, by writing an effective financial aid appeal letter, students can increase their chances of receiving additional funding for their education.

To write an appeal letter to request additional financial aid for many people might seem inappropriate. This may be because writing a successful one is rare, and in certain cases, doing so may even result in less financial aid they get in the end.

When it comes to financial aid, students and their families will need to provide documentation or fresh information to prove to the aid administrator that there has been a significant change in their financial situation. Here is some advice on how to write a successful financial aid appeal letter for families who decide to appeal.

Steps to Writing Your Financial Aid Appeal Letter

To begin the process, you can start by contacting the school’s financial aid office by email or phone to learn more about the appeals procedure for financial assistance awards. If you have any questions about how to get in touch with the school, look for someone and inquire.

What you need in terms of financial assistance will determine the amount you ask for. It’s possible to get a few thousand dollars more for education with an appeal. On the other hand, it will be better to consider student loans if you have a $10,000 or more gap in your finances.

Meanwhile, if your case is a financial emergency that requires a quick fund, your school may be able to provide you with an emergency grant. This might be from your own fund or probably through the CARERS Act scheme.

The 7 tips on How to Write a Successful Financial Aid Appeal Letter are:

  • Get in touch with the school’s office of financial assistance to find out how the appeals process works.
  • Find the most appropriate individual to whom you can address the letter of appeal.
  • Find out how much financial assistance you can seek for.
  • Gather necessary papers to support your request.
  • Draft an appeal letter for financial help that is no more than one page and includes specific details about why you require additional funding.
  • Send in your letter, any supporting paperwork, and any papers that are required by the institution.
  • If you get a positive reaction, enjoy the jackpot! If you still require extra assistance or if your request is declined, you may want to consider other available scholarships and financing options.

When you are about to write your financial aid appeal letter, keep the following in mind and make appropriate use of them;

#1. Addressing a Specific Individual

Instead of using the generalized “Dear Sir or Madam,” tailor your message to a specific person in the financial aid office.

#2. Specific “Why” Accompany a Request 

To get the office to rethink your request, explain why you need more aid money in a clear and concise manner and ask them to give you a chance.

#3. Describe Any Unique Conditions that May Apply

Openly and honestly describe your problem. You may want to approach the financial aid office to alter your cost of attendance in case there has been a change in your financial situation.

#4. An Accurate Figure

Give a realistic estimate of how much financial assistance you’ll need to attend school. Be precise about what you need help with, such as travel expenses or necessary items.

#5. Proper Documentation

Include any supporting documentation and make reference to it in your letter. In the event that the aid office requests further paperwork, make sure you include it.

#6. Present a Competing Offer in Case You Have One.

When applying for financial aid, list any other offers you’ve received, and urge the school to match the amount.

#7. Several “Thank you.” 

Thank you for reading and for your time. Show gratitude; thank the office for the financial aid you already received, and for evaluating your appeal.

How to Write an Appeal Letter for Unemployment

There are a variety of reasons why unemployment benefit departments may refuse to pay benefits, among which are pieces of information from your employer. Regardless, if you are refused unemployment benefits, you have the option of appealing the decision. In most cases, the first step is to write an unemployment letter of appeal to the department. You may need to act quickly if your state has an appeal deadline, such as 30 days after receiving a denial letter.

To write a successful unemployment appeal letter, you will need to carefully read and follow the appeal instructions provided by your state’s unemployment office. And most importantly, be precise and straight to the point. Write an explanation for why you believe you are eligible for unemployment benefits while being barred from receiving them. In most cases, these letters are sent to the state’s labor department for review.

Tips on How to Write a Successful Appeal Letter for Unemployment

#1. Know Your State’s Guidelines

The first step in this process is to find out your state’s appeal guidelines. This will allow you to know all you need to include in your appeal letter and check the unemployment guidelines in your state. You can find the prerequisites for an appeal letter on your state’s official unemployment website or by phone.

#2. Write a Contact List

If you have witnesses, write their names and phone numbers on a separate sheet of paper. Do not forget to provide the individual’s name, address, and phone number. Your name and case number should be listed at the top of the contact list.

#3. Employ the Basic Business Letter Format

If your state doesn’t provide an appeal letter format, use a standard business letter format. You just need to position your text such that it is flush left against the paper. The date should be the first thing you look at. Delete a single line and type in the unemployment department’s address in the following space. And, on the next line, you can input your name, address, and other information the department may use in order to immediately identify you, such as your case number or Social Security Number.

#4. Describe the Reasons for Your Denial

In a brief paragraph, describe the reason for your denial as stated in the denial letter, You should also state facts that challenge the reason and support your appeal. Describe whatever evidence you have to support the claims and indicate that you have attached copies of it. Don’t forget to also include your witnesses’ names, as well as their contact information.

#5. Reaffirm Your Decision to Appeal

Finally, reaffirm that you intend to challenge the decision to deny your disability compensation benefits. “Sincerely” is a formal closure, so include a signature area. Make sure to include your name and phone number in the signature area and add the term “Attachments” to the end of your email address.

#6. Attach a Copy of the Denial Letter

Before you submit, check and make sure you attach a copy of your refusal letter, a list of witnesses, and copies of all the documentation in the package. Appeals for unemployment benefits should be sent to the department in your state.

How to Write an Appeal Letter for Insurance

It might be nerve-wracking to go through the process of appealing to your insurance carrier. On the other hand, this doesn’t have to be the case if you’re good at staying organized! A lucid and brief letter that outlines your counter-argument and makes reference to the terms of your policy should be an essential component of your appeal package. It is possible to have an advocate or a medical professional draft the letter on your behalf.

Under the Affordable Care Act, everyone has the right to a hearing (ACA). It is possible to challenge the denial of a request for an appeal. You can appeal a health insurance decision to the insurance company or to a court. If you’re writing to the insurance company, you have 180 days from the date of the denial to write an appeal letter.

Below is how to write a convincing appeal letter for insurance;

#1. Begin with the Basic

It will be easier for your insurance provider to understand your appeal and what prompted you to write it if you start your letter with these basic details:

  • Your legal name, including any middle names or initials ( as they appear on the policy).
  • Policy number
  • The policyholder’s name
  • Other information about you, like your mailing address and phone number.
  • When and why a request was turned down, and what was turned down.
  • Name and contact information for the doctor or other medical professional.

#2. Put a lot of information in your essay.

Find out why your insurance won’t pay for the treatment or service you want. If you think a mistake was made in your policy, be clear.

You should ask your doctor for a statement. This should be in your appeal letter to show why you need the service or treatment.

Give as much information as you can about the service that was turned down without making it too long.

#3. Send Your Letter of Appeal

Some insurance plans let you fax appeal letters, but most prefer you send them by mail. After sending, keep the confirmation that the fax was sent successfully as proof until the appeal process is over.

Likewise, make sure you send the letter by certified mail if you’re sending it by mail, and ask for the return address (proof of successful delivery). You should keep a copy of everything you send to the insurance company, like letters and statements from service providers, in a safe, organized place that you can get to quickly if you need to. You don’t have to get rid of any of this information until the appeals process is over.

#4. Stay Calm

Your insurance company should let you know within 10 days that it has received your appeal. Most insurance companies send a written confirmation of receipt, but if you don’t get one, contact your insurance company.

Your insurance company must send you a written decision within 30 days of receiving your appeal. 

#5. Don’t Give anything up.

In a situation whereby you have had your internal appeal turned down, there is still one more step. Under the Affordable Care Act, you can ask for an outside appeal that is handled by a third party instead of the insurance company.

The Affordable Care Act (ACA) says that health insurance companies must tell customers when an appeal is denied and that they have the right to a second appeal if the first one fails. Your state will tell you about the Consumer Assistance Program (CAP) if it has one. You can also find out if your state has a CAP by going to


Most people believe writing a successful appeal letter is unrealistic, but that is just a thing they create in their heads. If you’re well organized and go about it the right way, you can have your appeal considered. Besides, drafting one would cause you no loss.

If you want to write a convincing appeal letter, either for unemployment, financial aid, or even insurance, you will need to stay positive, follow the procedure, and get help if you need it. This will help increase your chances. Begin your letter with a brief explanation of why you’re writing the letter and any additional information deemed necessary by your state in a standard appeal letter format for unemployment disqualification. If you have received a disqualification letter, provide a copy of the letter with your application for them to easily understand your counterargument.

How to Write an Appeal Letter FAQs

How do you begin a letter of appeal?

Generally, the recipient’s name and address should be the first things you write in your insurance or unemployment appeal letter. You can then follow it up with your own names. Address the person who is responsible for the situation and focus your paragraphs completely on describing the problem, stating why it’s unjust, and outlining the new result.

How lengthy should a letter of appeal be??

In terms of length, your letter should be brief. Basically, it’s best to keep your letter between 500 and 800 words (or a page and a half). 

Is it possible to win an appeal?

The vast majority of appeals fail. Only around 20% of civil appeals in California end in a reversal of the original decision. If you’re appealing a civil case, you’ve got a one-in-five shot for a victory.

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