WHAT IS A COVER LETTER: How to Write It & Guide

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The HR manager may review your resume after reading a compelling cover letter that has caught their attention when you apply for a job. Contrarily, a poor cover letter might result in your application being sent straight to the trash. It is crucial to understand how to write a strong cover letter to prevent this from happening

What Is a Cover Letter 

A cover letter should be between 250 and 400 words long and persuade the hiring manager of your expertise. When applying for jobs, you should send a cover letter along with your resume. The opening paragraph of your cover letter needs to capture and hold the hiring manager’s attention.

Your cover letter should cover two main points: why you are the ideal candidate for the position, and why you are enthusiastic about working for the organization.

What Is a Cover Letter for a Resume 

When applying for a job, you must include a cover letter, which is typically a one-page document, along with your CV or resume. The most typical format for a cover letter is block format. The text on the page is single-line spaced with double spacing between paragraphs, and everything is aligned to the left side of the page. 

It acts as both an introduction and a summary of your professional background. The HR manager may review your resume after reading a compelling cover letter that has caught their attention. On the other hand, a weak letter might cause the employer to immediately discard your application. Understanding how to create a powerful cover letter is essential to avoid this situation. 

A good cover letter format is as follows:

  • Header: Enter your contact details
  • Salutations to the hiring manager
  • In the first paragraph, give a brief introduction to yourself and some of your most noteworthy achievements.
  • Describe why you are the ideal candidate for the position in the second paragraph.
  • Third paragraph: Justify why you’d be a good fit for the business.
  • formal conclusion 

How to Write a Cover Letter 

#1. Select a suitable template

The goal of a strong cover letter is to make a good impression.

So what could be more effective for making a good first impression than a well-designed, visual template?

#2: Begin with a header. 

Like with a resume, it’s crucial to begin your cover letter with a section for contact information: Here, you should include all pertinent details, such as:

  • Name in Full
  • Mobile Number
  • Email
  • Date
  • Name and designation of the hiring manager
  • The business name to which you’re applying
  • You might also take into account including:
  • All social media profiles that are pertinent to your industry. Facebook, Twitter, LinkedIn, and other social media profiles.
  • Personal Website: You may mention your website if it enhances your application in any way. 

In this section, you should avoid mentioning the following: Emails that lack professionalism should be avoided. Maintain the “[first name] + [last name] @ email provider.com” format when submitting applications for jobs.

#3. Salute the Hiring Manager.

You should begin writing the cover letter’s contents after properly listing your contact details. Addressing the cover letter to the hiring manager is the first step in this process. Rather than the overused “Dear Sir or Madam,” You want to demonstrate to your potential employer that you did your homework and are genuinely excited about joining their team. Searching for the relevant department’s head on LinkedIn is the quickest and easiest option.  

#4. Create an Eye-Catching Introduction

It’s important to make a good first impression, especially when looking for a job. Many times, recruiters receive thousands of applications, Therefore, they likely, won’t read each cover letter from beginning to end. To capture the reader’s attention, you should begin your introduction by highlighting a few of your greatest accomplishments. The accomplishments should ideally relate to the position as much as possible. 

#5: Justify Why You Are the Ideal Candidate for the Position.

You have the chance to show the HR manager your expertise and convince them that you are the most qualified candidate.

But first and foremost, you must learn what the most important requirements for the role are. So, open the job posting and determine which responsibilities are the most important. You must now discuss how you will meet these requirements in this section. 

#6. Describe Why You Are a Great Fit for the Business.

The HR manager considers more than just whether you’ll be a good fit for the job. They want someone who will fit in with the company culture. You must also persuade the HR manager that you are truly enthusiastic about working with them. You accomplish this by To begin, you should conduct some preliminary research on the company. You’re interested in learning things like:

  • What is the business model of the company?
  • What is the business’s product or service? 
  • How is the culture? Then, list the aspects of the business that you like. 

#7. Conclude With a Call to Action

It’s now time to complete your cover letter and write the summary. Please extend your gratitude to the hiring manager for reading your application. It never hurts to be courteous, as long as you don’t appear needy. A call to action should be included at the end of the letter. You should request action from the hiring manager.  

#8. Choose the Proper Formal Closing.

Once you’ve finished writing the final paragraph, all that’s left to do is officially bid everyone farewell.

You may choose to end your letter with one of the most widely used examples:

  • Best Regards,
  • Kind Regards,
  • Sincerely,
  • Thank you,

Make sure to use software like Grammarly to check your cover letter before sending it out, or ask a friend to do so.

What Is a Cover Letter for a Job 

It is customary to send a cover letter along with a job application to describe the applicant’s qualifications and interest in the position.

A compelling cover letter bolsters the resume and explains why the applicant is the ideal candidate for the job. Nowadays, the majority of job postings are done online and don’t require a physical application. Instead, candidates send a copy of their resume and cover letter to employers via email or regular mail.

A potential employee’s resume will provide a summary of their educational and professional experiences. The letter, on the other hand, acts as a formal introduction written by the applicant to express their interest in the job and why they would be the best fit for it. 

A strong cover letter complements a resume by expanding on points relevant to the position. The applicant’s letter gives the hiring manager more information about their background and character. This covers their passions, aspirations, knowledge, skills, accomplishments, career goals, and interests. A one-page letter that clearly explains why the applicant is the best choice for the job should be included with the application. 

How Long Should a Cover Letter Be

A cover letter typically contains 250–400 words. In order to properly format this, use common fonts like Arial, Calibri, or Helvetica with a font size of 11–12 points. Ensure that all pages have one-inch margins all around. There should be a 1.15-to-1.15 space between lines and paragraphs in the cover letter. One A4 page is the maximum length for your letter. Use a space to separate the letter’s various sections so that the recipient can read it more easily. 

What Are a Cover Letter and Example?

In a cover letter, you introduce yourself to potential employers and request that they consider your application. It is a brief letter that is typically 3 to 5 paragraphs long.

Is the CV a Cover Letter?

A CV is not a cover letter, no. A curriculum vitae (CV), which resembles a resume, highlights your academic and professional experiences. Even though a cover letter isn’t included in the document itself, you should still attach a cover letter to every online application you submit along with your resume.

What Are the 3 Types of Cover Letters?

Depending on the situation, you may use one of several types of cover letters. The reason you are writing should be the sole focus of your letter. 

#1. An Application Cover Letter

The most frequent format for a cover letter is this one. Normally, one would submit something like this in response to a job posting on a company website or a job board. In addition to answering any specific questions posed in the job ad, it may also highlight any experiences or skills that are pertinent to the position. 

#2. A Prospecting Cover Letter

A job seeker writes a letter of interest and addresses it to the business where they would like to work. It does not, however, target a particular position or opening. Instead, this kind of letter inquires broadly about open positions and might emphasize any unique skills that make the writer suitable for the business. 

#3. A Referral Cover Letter

It is similar to an application letter in that it includes the name of the employee or coworker who made the recommendation for the position. A strong recommendation can set you apart from other candidates.

What Makes a Good Cover Letter Example? 

An illustration of a strong letter would contain the following information:

  • So that it looks uniform, use the same font and size as your resume.
  • Ensure the recruiter’s name and contact information are accurate.
  • Use appropriate language and tone; be professional; and align with the keyphrases used by the employer in their job posting.
  • To distinguish yourself from other candidates, demonstrate that you have done your research on the position and the company. Also, highlight your most pertinent qualifications. 
  • Check your work twice for grammar and spelling before sending it 

How Do I Write a Cover Letter With No Experience?

You need to send your resume and an entry-level cover letter when you’re applying for your first job. You can still use this letter to highlight your skills and knowledge and gain the hiring manager’s respect, even if you lack any prior experience.

The following should be a suggested format for someone with no experience:

  • Please include your name, job title, and ways to reach you.
  • An organization’s address,
  • A salutation that uses the name of the hiring manager
  • An introduction: start strong. Your cover letter’s opening paragraph is crucial because it will influence whether the hiring manager continues to read it.
  • Show that you belong together by explaining why you are ideal for this particular business. Why you are the ideal candidate for this particular entry-level position, Make sure to emphasize your perfect fit for the company and why they are the ideal place for you to work in the majority of the entry-level cover letter’s body.
  • Finish strong: A strong conclusion that closes the deal. You kept their interest to the end; now, use a compelling conclusion to ensure that they continue to your enclosed resume and an interview.
  • A closing sentiment and your name.

What Are the Four Types of Cover Letters?

Application cover letters, prospecting cover letters, Email cover letters, and networking cover letters are the four major categories of cover letters. , 


A strong cover letter is one way to stand out from the competition in a competitive job market. Just keep in mind that this letter is an addition to your resume, not a substitute for it. To put it another way, you don’t just restate what is on your resume. It provides a brief overview of your background and credentials. Since it usually serves as the employer’s first impression of you, you want to give your best effort.

What Is a Cover Letter FAQs

What Is a Cover Letter?

It is a document that accompanies a CV when applying for a job. It acts as both an introduction and a summary of your professional background.

What Are the Four Types of Cover Letters?

Application cover letters, prospecting cover letters, Email cover letters, and networking cover letters

How Long Should a Cover Letter Be?

One A4 page is the maximum length for your letter of about 250- 400 words.

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