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When you receive a job offer, you feel an immediate surge of hope. You can accept a job offer, whether over the phone, via email, or verbally. As with everything else in life, there is a right and wrong way to accept a job offer. After all, everyone wants to make a good first impression when starting a new job, and this is a big part of it. But what is the proper way to accept a job offer? Although you may be eager to respond to the job offer, it is important to understand the proper way to respond to a job offer. This article will guide you through everything you need to know about accepting job offers.

How to Accept a Job Offer through Email

To accept a job offer, your email ought to have a clear structure and be free of any errors, just like a letter of acceptance would be. So, remember to reread your acceptance email before sending it! Using an email to officially accept a job offer is safe as long as you’ve communicated with the employer using their company’s official email address. The following is how to accept a job offer through email:

  • Make your subject line as brief as possible. The subject line of your email should be professional and tell the employer exactly what the email is about (for example, “Job offer acceptance email-Edward Luv”).
  • Express your appreciation. Begin the email by thanking the employer for the opportunity (for example, “Thank you for confiding in me with the [job title] position at [company X”]).
  • Accept the job offer. You can go ahead and accept the job offer in your email. For example, “I’m happy to officially accept the [position] and join your team.”
  • Specify and agree to the terms of employment. Just let the employer know in your email (e.g., “Let me take this opportunity to formally agree with all the employment terms stated in the official job offer”) that you’ve already read and agreed to the company’s employment terms. 
  • Check the beginning date. Confirm your start date so that there are no misunderstandings later on. For instance, “I confirm my start date is next Monday, February 1st.”
  • Conclude positively. You can conclude your email by saying, “I’m looking forward to working with you!”

How to Accept a Job Offer Over the Phone

There is an appropriate way to express your interest in the position after receiving an offer of employment from an employer. You can accept a job offer over the phone by following these steps:

#1. Express Gratitude to the Caller for the Job Offer

By saying “thank you” for the offer, you show your potential employer that you’re thankful for the chance to do the job. It’s a professional gesture that can help you establish a strong rapport with your new boss right away. You can also express your joy at being offered the job. They will appreciate your enthusiasm for the job.


I really appreciate you making this offer to me! I’m thrilled at the prospect of working for this company

#2. Ask Any Questions You Might Have About the Job

You can ask questions about the position that you would like them to answer before you accept the job offer. One of the benefits of doing your research before you begin is that you will have all of the information you need to feel comfortable in your new position. 

3. Request a Written Proposal

If you accept a job offer over the phone, the company representative may notify you that you will also receive a written offer. Written offers typically require both parties to sign, making them more binding than phone offers. They also include all pertinent information about the position, benefits, and company policies such as non-disclosure agreements (NDAs). You can ask for a written offer even if you’re not told you’ll get one.


This sounds fantastic! Could you please send me the offer in writing so that I can review all of the details before we begin?

The majority of businesses send written offers via email using electronic signature apps. This allows both parties to easily receive and save digital copies of the document for their convenience. If you don’t get an email within two business days or within the time frame the company gives you, you might want to send a reminder email to the person who made the offer over the phone.


Greetings, Mr. Thompson. I’m following up on our discussion from Monday. I would appreciate it if you could send me a written offer along with specific information about the position.

Thank you once more for your offer! I’m excited to work with you and meet the rest of the team.


Marble Joe

#4. Inquire About the Next Steps

You may want to inquire about the next steps in the hiring process after requesting a written offer. The type of job you accept may require that you fulfill pre-employment requirements, such as:

  • Tests of ability
  • Personality assessments
  • Physical examinations
  • Certifications for jobs
  • Vaccinations or medical screenings
  • Drug screening

If the company wants you to meet certain requirements before starting, they should tell you where to go, how much it will cost, and other important information. Employers usually send this information to you via email along with the written offer or after you sign the employment contract. If you do not need to take any additional steps, you may only need to know the date, time, and location of your first day.

#5. Appreciate the Caller Once More

Finally, if you accepted the job via phone, asked any remaining questions, and decided on your next steps, thank the person who called you once more.


Thank you once more, Mr. Harter! I appreciate your time and am eager to start.

How to Accept a Job Offer Verbally

If a company considers you for the job, you will most likely receive a phone call or meet with the hiring manager, HR officer, or recruitment consultant after the interview. Here are some things to consider when you accept a job offer verbally, or over the phone.

#1. Show Your Appreciation

Be gracious and thank the employers for considering you for the position. This will make your potential employers believe that they made the right decision in selecting you over the other applicants. Usually, a simple “Thank you for this opportunity” or “Thank you for selecting me for this position” will suffice. If you are face-to-face with them, smile and extend a handshake to show your appreciation for their words.

#2. Take Some Time to Reflect

It’s natural to want to say “yes” as soon as you say “thank you,” but you should give yourself a few days to mull it over before you say “yes.” Before hanging up the phone or leaving the meeting, ask any questions you have about the job and the offer, and think a bit about it.

There are several reasons why you might want to think things through before responding. Perhaps the demands of your job will have a negative impact on your family. You may need to relocate to another state, which you are not fully prepared for. Maybe you’re not sure if the money they’re giving you is enough, and you need to do some research to make sure. You can simply say, “Thank you for the opportunity; may I have a day or two to think about this before responding?” or “I’ll get back to you before this week if that’s okay with you.”

Taking a decision on whether or not to accept the compensation package offer will be easier if you take some time to think about the offer and conduct some background research. However, make certain that you communicate with them within the time frame you have set. Maintain a positive attitude about the offer and avoid making them think you’ve completely forgotten about it.

#3. Strike a Deal

After you’ve given some thought to accepting the job offer, contact the hiring manager to discuss the terms of your job offer, either by phone or verbally. You may be nervous, but negotiating is an expected part of the hiring process. Do so, however, in a polite and professional manner.

It’s okay to say things like, “Can we talk about my compensation?” or “Will the company consider raising my salary offer?” Of course, if you want to ask for more, you must consider the entire package, which includes both salary and benefits.

#4. Ask for a Written Proposal

Make sure to let them know at the end of your conversation that you are expecting a printed or written copy. You can request it for reference purposes to get a better understanding of your employment terms.

#5. Affirm a Written Offer

In addition to making a job offer verbally, an employer may also provide a written offer in the form of a letter or email for you to accept. Even if you have already verbally accepted the offer, you must still formally accept it in writing. However, your acceptance letter must include the following four elements:

#1. Note of Gratitude

You should always begin your written approval with gratitude, just as you would with a verbal acceptance. As you did over the phone or in person, express your gratitude for their consideration and make them feel as though you genuinely appreciate them choosing you for the job.

#2. Formal Approval

You must expressly state that you accept the job offer. After thanking the hiring manager, make it clear that you accept the job offer verbally. A line like “I’d like to formally accept your offer of [job title] at [company/organization].

#3. Examine the Terms And Conditions. 

In the acceptance letter, you must also include the terms and conditions of your offer. This sentence is to show that you understand what they said and to explain how you understand it. The terms and conditions include your job title, contract, if applicable, and compensation, which includes your salary as well as benefits like health insurance and paid time off. You can also include in this section any probationary period or other conditions that were mentioned in the offer letter.

#4. Your Starting Date. 

Finally, specify a start date. Most likely, you’ve already spoken with them about this and verbally agreed to their offer during a previous meeting. To be safe, include that information again in your acceptance letter. If you did not set a start date in a previous conversation, this section is critical because you will inform your employers of your availability.

#5. Acceptance Letter Conclusion.

At the end of your acceptance letter, let them know you’re ready to answer any questions or give them any extra information or paperwork they might need. Finally, thank them once more for considering you for the position.


It’s important to practice what you’ll say and do once you receive your job offer, even if it’s just in your head. Show gratitude, confirm details, and don’t be afraid to ask questions; keep these in mind, and you’ll be on your way to your first day at your new job before you know it.

How to Accept a Job Offer FAQs

How do you accept a job offer via email?

Thank you for your job offer at [company name]. I am thrilled to officially accept the offer and am looking forward to working with the rest of the team. As we talked about, my starting salary will be [agreed to start salary], and if I do a good job for 3 months, it will go up to [increased salary].

What do you say to accept a job offer?

Thanks for taking the time to speak with me on the phone yesterday. I am happy to have received your formal offer today for the role of [Job Title] at [XYZ company]. I am happy to officially accept your job offer. It’s a privilege to be a part of your team.

Should you accept an offer right away?

If you’re an expert, chances are you won’t accept an immediate job offer. There is no obligation on your part to accept a job offer on the spot, and you will not lose job offers if you ask for more time to review the compensation package.

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