Business text messaging
Image source: Viral Solutions

Organizations can use business text messaging services for a variety of purposes, including customer service, recruitment, sales, and more. Business SMS texting helps grow procedures and streamline internal interactions. Furthermore, it enables a company to communicate with its clients and potential customers via text message using a dedicated business phone number. Why has this form of communication suddenly gained popularity among business owners? The reason for this is that with business text messaging, you can easily keep in touch with customers, informing them of their orders’ status and sending out discounts and other promotions.

What Is Business Text Messaging?

Business text messaging is a way businesses can benefit from texting services by using SMS for a variety of purposes, including communication with customers, recruitment, and sales. By using business text messaging software to streamline your outbound and inbound text message campaigns, you may reach your clients and staff with a channel that has a 98% open rate.

What Are the Benefits of Business Text Messaging?

Unfortunately, only a small portion of businesses in the nation have adopted SMS messaging, in part because many business owners are unaware of the alternative or its advantages.

Business text messaging has various advantages, including the following:

  1. It improves customer service.
  2. It makes people feel better about your brand.
  3. People do read what you write.
  4. Loyalty to the brand goes up.
  5. Sales rise
  6. It is easy for both the employees and the clients.
  7. Clients are more active.

Try to ponder that for a moment. Approximately 54% of customers are interested in receiving promotional text messages from businesses. Deliver what your clients demand, and they will reward you by making more money for your company.

The 11 Best Business Text Messaging Services 

The use of short message service (SMS) communication is an efficient method for establishing and maintaining long-term ties with clients. It should be obvious to marketers that they should put some of their money into messaging.

There is a wide variety of software systems for Cloud-based Messaging that may be selected from. You don’t want to use an SMS marketing tool that’s going to let you down in the long run, especially if you’re a marketer. Here are the best 11 business text messaging services you might consider.

  • TextMagic
  • EZ Texting
  • Slick Text
  • Attentive
  • Octane AI
  • Textedly
  • SMSBump
  • Postscript
  • Omnisend
  • Podium
  • Attentive Mobile

How Does Business Text Messaging Work?

Customers may use the company’s direct phone number or a brief numeric code to deliver messages for inbound conversations. The business phone system collects all incoming communications in order to track answers and update conversation records in the customer management software (CMS). Employees are permitted to send text messages through the company system to any client who has given permission to receive texts for outbound communication. After receiving permission from a customer, staff members can use the communications portal for SMS updates, inquiries, or reminders.

How Do I Set Up Text for Business?

The most crucial aspect of any business is communication with your customers. In addition to offering customer support, you must make sure they are satisfied with your services and pay attention to what they have to say. Thanks to tools like social media, it’s never been easier to communicate directly with customers. Asking for feedback, notifying customers of product updates, and solving purchase questions.

Clients only open 20% of the emails you send them. It has become harder to get your customer’s attention because inboxes sometimes automatically place messages from businesses into promotion folders. Many businesses communicate with their clients directly through different channels, and one of the best methods to do so is through business text messaging.

Contrary to phone calls, where customers must be accessible at the time of the call, text messaging is easy since it allows customers to decide when to engage and respond. With business text messaging, there is no need to spend money on contact center staff or time on missed calls.

Business text messaging is the best way to reach many people quickly. Texting is personal, so there are etiquette guidelines to follow while texting a customer. Many clients prefer texting to calling a business, but that doesn’t mean you can send mass emoji SMS to everyone. You’ll need to examine and set up a few things before launching to avoid harming your business’s reputation.

#1. Establish a Relationship

Having someone’s phone number isn’t a free pass to contact them for no good reason. Because texting is usually reserved for preexisting connections, businesses should adhere to the norms of the medium while using it for official communication. Make sure they’ve reached out to you, given permission to be contacted, or started the conversation before you start texting them.

#2. Acknowledge the Value of the Relationship

Some clients may be thrilled by the opportunity to text, while others would be repulsed. Give your consumers the chance to opt into this special service before launching a major corporate text messaging campaign. Start off with a useful text that allows recipients to easily opt-out but also gives them the option to select texting as their preferred method of contact.

#3. Honesty Is the Best Policy

Even when you are texting for professional purposes, it is acceptable to be yourself. Clients may feel like they aren’t talking to a genuine person if they receive impersonal texts. Adding some of your own personality to your writing can help, but it is not necessary to sound like your best friend.

#4. Maintain Your Boundaries

No matter how late you text with friends, never text a customer after work hours. Don’t try to contact clients when they’re most likely to be inactive (i.e., asleep) in order to discuss business with you.

#5. Constantly Establishing Connections

You undoubtedly have your friends’ contact details saved, but you’re not saving every company you deal with. Even if you’ve spoken to a customer hundreds of times before, it’s always a good idea to identify yourself at the outset of a new conversation. This can help prevent awkward situations and negative reactions.

Furthermore, using the tips above, you can set up a good text for business.

Business Text Messaging Service

Business text messaging services and telephone solutions are being put to increasing use by companies around the country. With Text-Em-user-friendly All’s platform, businesses are able to cut costs, enhance customer service, reduce response times, enhance communication, and boost revenue.

Reasons Why You Need to Use a Business Text Messaging Service

Now you can see for yourself what advantages a business text messaging service can offer. Business text messaging services add a new degree of convenience and customization to brand engagement with customers, complementing traditional channels like email and phone calls.

Thanks to automation and AI, communication is streamlined, which boosts customer satisfaction without adding more labor to your company. When you see how a business text messaging service can improve your operations and the lives of your customers, you’ll wonder why you waited so long to use such a cutting-edge tool (CX).

The benefits of using a business text messaging service are detailed below.

#1. Connect Instantly With Your Clients

Even if there is no shortage of ways to get in touch with people these days, only a business text messaging service will let your brand participate in the here-and-now.

Furthermore, customer emails rarely get read since people have so many of them, and phone calls are annoying. Don’t count on a quick reply if you send something via snail mail. Where do these methods of communication fall short, if not in any other way? The natural progression of a one-on-one chat. 

Since business text messaging is quick, there are no obstacles preventing your brand from chatting with its clients. You don’t wait hours or days to send or receive anything you say to each other.

#2. Text Messages Are Actually Read & Answered

Business text messaging has the highest open and response rates of any communication channel. Within three minutes of delivery, 95% of text messages are read and answered, according to SMS Comparison.

The ineffectiveness of alternate methods of communication should help you make up your mind. However, customers who receive an email from your company are more likely to delete it than read it because of the sheer volume of messages they receive on a daily basis. Customers are likely to be in the middle of anything, whether it’s work or personal life when you call them on the phone.

Furthermore, the best method to connect with your consumers is through natural-feeling channels, and business text messaging services do just that while also boosting the likelihood that a message will be read and reacted to.

#3. Utilize a Conversational Tone to Increase Trust

Brands without personality fall behind quickly, and by neglecting to change, organizations risk seeming out of date. Text messages feel considerably more conversational and have fewer sales when compared to emails and phone conversations. Text messaging makes it simpler for customers to interact with a company, which ultimately fosters trust.

#4. Customize Your Messages for Maximum Impact on Your Audience

In order to maximize engagement, business text messages integrate with other platforms in your workflow and are entirely customizable. A business text messaging solution can sync with the data of your customer relationship management (CRM) platform to tailor communication. Customers expect to be treated individually because no two are the same.

Although it might seem like a small gesture, personalized contact shows clients that you are already familiar with them and are genuinely interested in their experience. Every customer will have a better experience as a result.

#5. The Entire World Uses Text Messaging to Send and Receive Messages

According to the GSMA, 51% of people worldwide use the mobile internet. Nowadays, owning a smartphone doesn’t cost a lot of money in many parts of the world, which is why text messaging is so common.

An even greater need for a business text messaging service will arise if this pattern continues and more individuals connect via mobile devices.

How Do You Send a Professional Text Message?

There are 160 characters in a typical text message. The exact amount of content that fits within the restriction is as follows: By adhering to these guidelines, you can write a professional text message that establishes trust.

  1. Keep it brief
  2. Don’t text too often
  3. Make it easy to reply
  4. Avoid using slang and abbreviations.
  5. Your signature should be brief.

Can a Business Send a Text Message?

The FCC’s primary electronic communications regulation since 1991, the Telephone Consumer Protection Act (TCPA), mandates that businesses and organizations seek express written agreement from individuals before sending them any text messages.

The TCPA forbids the use of any ATDS, whether B2B or B2C, to make marketing calls or texts to wireless numbers without first receiving a specific written agreement. So in other words, B2B texting is illegal.

What Is the Difference Between a Text Message and an SMS?

There is no difference between them. Although you might refer to a variety of other message types as simply “texts” in everyday life, an SMS message differs since it can only be 160 characters long and contains only text—no photos or videos.

Can I Text Message Customers?

With everyone constantly glued to their phones, sending a text message is the quickest and most convenient way to reach out to customers. It’s the most effective method of communicating with customers in the modern era, and it’s quick and easy to use. It’s even more effective than email marketing.

Is Text Message Marketing Effective?

The startling numbers of SMS marketing show its huge potential to reach and communicate with clients. Research estimates that 98% of SMS messages are opened, making it even more successful than email marketing.


Business texting gives staff another way to engage with and help clients. Texting can save companies money by eliminating phone tags and missed calls, reducing troubleshooting time, and improving customer service. Since many individuals carry their phones all day, business text messaging is an efficient way to alert clients.

Business Text Messaging FAQs

What things should you not do when texting in a business environment?

Don’t share negative news.

Do and don'ts of texting?

  • Do respond quickly.
  • Avoid sending texts at inappropriate times.
  • Keep your texts brief.
  • Avoid texting delicate news.
  • Read your texts again before sending them.
  • Avoid sending excessive attachments

What is a rule to consider when trying to effectively communicate via text?

Before sending, read and reread.
Your content may be challenging to understand due to poor grammar, incorrect spelling, and even auto-correct. Make it a routine to read and verify anything before sending. Additionally, make sure the recipient of your message is the correct one. Keep in mind that once an SMS is sent, it cannot be retrieved.

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