EVENT MANAGEMENT TOOLS: Meaning, Types, and How to Use It

event management tools

Event management tools are software applications that help event planners perform their duties more efficiently. This article talks about event management tools, their free open source tools, their security information tools, their event management platform, and their party planning tools.

What Are Event Management Tools?

Event management software can assist in bridging the physical and digital components of activities (venue, equipment, catering, participants, etc.). Having all of the information in one place simplifies the lives of event organizers and participants both before and after the event.

Free Event Management Tools

Here are the lists of the following free event management tools below;

#1. Kapow

Kapow is a location search engine geared for corporate event planners searching for something more inventive or one-of-a-kind for their events.

#2. Mindmap

This multi-purpose program helps event planners create a virtual mental map of their event layouts, to-do lists, and plans.

#3. Monday.com

Monday.com is another project management tool that event planners may utilize to ensure that everyone is on the same page. The difference is in how you’ll use it; their platform is more visual and relies on photos rather than lists to keep track of open positions.

#4. Wrike

Wrike is all about efficiency, so event planners can use it to create projects, anticipate and organize for roadblocks, and interact with large groups all in one place.

#5. TicketSource

Another ticket sales tool that supports event planners in organizing, publicizing, and selling out events is TicketSource. Also, attendees can even choose their own seats, get physical tickets mailed to them, and make their own wristbands at home.

#6. Avochato

Avochato is a commercial messaging platform aimed at spreading communications over all mobile devices while also detecting new sales opportunities.

Event Management Tools Open Source

These open source or software tools will aid you with event management. Here are the lists of the following open source event management tools below;

#1. Anyvite

Anyvite generates event invitations that may be sent or publicly placed on a website. However, you can customize them by uploading your own image or selecting from pre-made patterns. Depending on their RSVPs, you can notify visitors and add an Anyvite widget to your website once they’ve been received.

#2. Event Tracking/Jolly Events

Jolly Events allows you to register attendees online using a personalized application form, send invitations, and send confirmation emails with barcodes. Then you can export your visitor data to Event Track, which allows you to sign up guests on-site, register them for specific event programs, print name badges, and validate barcodes.

#3. RSVPify

RSVPify, as explained on the main page, is primarily designed for weddings, although it may be readily customized to any type of gathering. This option also gives a free plan with up to 100 RSVPs, a customizable URL, customization options, data imports, and other features.

#4. Espresso Lite for an Event

Event Espresso Lite is a free WordPress plugin that is a scaled-down version of the full-featured premium edition. Event Espresso Lite, although a free plugin, is a strong alternative for event organizers wishing to integrate their registration and event management process with their WordPress website, resulting in a more smooth transition between event management services and your main site.

#5. Ticket Fusion

This ticketing and box office software is intended for small venues and organizations. It also allows you to sell tickets online, including barcoded e-tickets and has POS capabilities at the box office. You can also develop seating charts and pricing categories using the system’s template-based design. It also provides an interface for ticket takers for admission.

#6. Open Conference System

This program was created specifically for academic conferences. You may use OCS to create a conference website, issue a call for papers, easily submit documents, and register participants. This is one of the open-source event management tools.

#7. OpenConferenceWare

It’s a platform where everyone can list programs for an event, create and edit plans, subscribe to a feed, view rooms, and create a profile. Administrators can create and amend events, set deadlines for proposals, and handle rooms and sessions.

Security Information and Event Management Tools

The Security Information and Event Management(SIEM) tools are groups of software and resources that provide a clear overview of an organization’s data security. Security information and event management tools give the benefit of real-time visibility across an organization’s information security systems. Here are the security information and event management tools below;

#1. Log Data Management

Log data collection is at the heart of Security Information and Event Management. The gathering, analysis, and correlation of data in real time improve productivity and efficiency.

#2. Visibility in the Network

The SIEM analytics engine can get useful insight into resources, IP addresses, and protocols by analyzing packet captures for visibility into network flows, revealing malicious files or data theft of personal information (PI) flowing across the network.

#3. Analytics

All SIEM solutions provide a different level of data analysis. Next-generation technologies, such as machine learning and artificial intelligence, aids in the investigation of more sophisticated and complicated assaults as they occur.

#4. Real-Time Alerting

SIEM systems can be tailored to meet specific business requirements by deploying pre-defined, tiered warnings and notifications to numerous teams.

#5. Reports and Dashboards

On a daily basis, hundreds or thousands of network events might occur in some businesses. It is also critical to comprehend and report incidents in a customizable view with no lag time.

#6. IT Compliance

Regulatory compliance standards vary greatly amongst organizations. While not all SIEM technologies provide comprehensive compliance coverage, firms in highly regulated industries value audits and on-demand reporting above all else.

#7. IT Integrations and Security

Integrating the SIEM with both a range of security and non-security log streams is the first step toward improving organizational visibility. Established businesses will benefit from a SIEM that connects the investments in security and IT software.

Event Management Platform.

Personal events like weddings and birthday parties, corporate activities like networking gatherings or industry conferences, and huge events like concerts or street fairs can all be managed using event management platform tools.

Many tools are integrated into the event management platform to ease the event planning process, with capabilities that address multiple elements of event administration in a single solution. Large-scale events such as conferences, festivals, trade exhibitions, and professional organization meetings can be managed using these systems. These solutions for platform management help event organizers plan and manage events from start to finish by providing tools for attendee and/or exhibitor registration, payment processing, agenda building, event promotion, attendee engagement, and more.

Event management platform tools often include event registration and ticketing software, as well as event planning and marketing software. Tools such as mobile event apps, lead retrieval software, audience response software, and/or conference intelligence software may also be included in some packages. The following are the best event management platform tools:

#1. Wrike

Wrike Event Management provides enterprises with a turnkey solution for managing all types of events, from planning to execution. It also assists consumers with even the smallest details while providing a comprehensive summary of the event in general. Furthermore, it provides a strong collaboration tool to assist teams in completing tasks and meeting goals.

#2. ProjectManager

It combines event planning, project management, communication, and scheduling capabilities into a single powerful solution. It is also intended to function efficiently by utilizing a centralized interface to easily initiate new events, assign responsibilities, and perform other critical event tasks.

#3. EventMobi

EventMobi is a mobile event experience platform that covers the entire event lifecycle. This program also provides an extensive set of technological tools and capabilities that any event organizer requires. These assist in ensuring that each participant receives the type of experience that she or he expects.

#4. Events on XING

XING Events is an event management software system that is intended to assist event professionals in increasing their productivity in order to hold successful events. It employs smart technologies and process automation to assist event organizers in increasing their efficiency and avoiding the typical work burnout that plagues event managers and teams.

#5. Eventbrite

Eventbrite matches event organizers’ specific demands to ensure a smooth event hosting experience. It includes a plethora of user-friendly tools to help with event-related duties such as promotion, tickets, registration, and payment, as well as post-event activities.

Eventbrite is intended to assist in driving high guest turnout rates, time savings, and overall positive performance and income. With this solution, you may handle events more efficiently, from the most basic gatherings to the most complicated ones.

What Are the Top Features to Look For in Event Management Tools?

Obviously, not all of the tools that are used for event management are the same, and the criteria that you use to select the tool that is best suited for your company relies on both your company and the event. Nevertheless, when searching for the most suitable venue for the forthcoming events hosted by your organization, there are a few essential factors to take into account:

Project management capabilities
Marketing and promotion
Experience and interface
Performance and reports

Party Planning Tools

Party planning tools entail the preparation of every aspect of events such as meetings, conventions, trade exhibitions, ceremonies, retreats, or parties. An event plan is a vital document that details all aspects of an event. The following are the greatest tools for party planning:

#1. Basecamp

Basecamp is less visually appealing than Trello, but it offers more tools for larger projects and teams for party planning. It was one of the first project management applications, and it is still used by many event planners. Sign up for a 30-day free trial before paying a flat monthly price with no per-user fees. It is a project management program that may help event organizers keep their entire team on one page even while expanding their operations to handle multiple events at once. Their task lists are smart, allowing planners to translate complex ideas into actionable steps.

#2. Google Docs

Google Drive is not an event management system, but it is a viable alternative if you do not wish to learn new software. The Google Drive tools are an easy way to save spreadsheets, documents, presentations, and images for party planning. It makes it simple to collaborate with your team on a shared file or spreadsheet, especially if everyone is working remotely. You can quickly share them with anybody you want without having to send big files via email.

#3. Zoom

The video meeting tools help you schedule your party planning as well as webcast them. Even if you’ve been using Slack for a long time and your team has collaborated on numerous projects, a face-to-face meeting is sometimes the best method to iron out your event management strategy or answer queries. Zoom allows you to meet with your co-creators or present to a group while working away.

What Event Planning Tools Have You Used?

Budgeting, timetables, selecting and booking event sites, obtaining permits, organizing cuisine, organizing transportation, developing a theme, preparing for events, and so on are all part of event planning. Below are the tools used:

  • Attend a webinar.
  • Google Drive.
  • Slack/Skype.
  • Software for Digital Event Management by Swift.
  • Trello.

What Are the 5 CS of Event Management?

The 5cs are namely;

  • Concept
  • Coordination
  • Control
  • Culmination
  • Closeout.

What Are the 7 Key Elements of Event Management?

The following are the seven essential components of event management:

infrastructure for an event

  • Audience
  • Attendees
  • Organizers
  • Venue
  • Media
  • Infrastructure for Special Events

What Are the 4 CS of Event Management?

They are;

  • Curated
  • Colorful
  • Convenient
  • cognitive.

What Is Event Planning Tools?

Project management tools, communication tools, event management tools, and apps are all part of the event planning toolkit. These resources are frequently online programs or platforms designed to help with event preparation. You can organize and manage a wonderful offline or online event with the aid of event planning software.

Does My Company Need to Use Event Planning Tools?

You’ll be more successful if you have an event management tool on your side, regardless of the type of event your business is planning.

For a thorough approach to corporate event management, you must use event management software to assist you to plan and carrying out your event.

Furthermore, these tools offer unparalleled opportunities for data management and acquisition. They enable you to continue to optimize and enhance your business events.

What Are the 7 Stages of Event Planning?

The seven stages are:

Determine your goals.

Select a location.

Make a date.

Create a strategy.

Sending out invitations

The event’s day.


What Are the 5 E’s of Event Planning?

The five E’s are as follows;

  • Elements
  • Essentials
  • The Natural Environment
  • Energy
  • Emotions


Every individual wants a good event and starts thinking of what to do to make the event a successful one. Having knowledge of event planning tools is good or becoming an event planner is even better, because it helps in managing your event properly. This article teaches about event management tools.

Event Management Tools FAQs

What are the 6 key elements of event management?

Before an event can be successful it must have these major aspects of events, including:

  • Event infrastructure.
  • Target audience.
  • Customers.
  • Event organizers.
  • Venue.
  • Media, communicate, and provide input.

What are the 7 facts of event design?

  • Space.
  • Lines.
  • Forms.
  • Light.
  • Colour.
  • Texture.
  • Pattern.

How do you start an event?

  • Choose Your Event Planning Market/Force
  • Acquire Event Planning Knowledge and Experience
  • Choose the best business entity for your company.
  • Create a Business Plan
  • Obtain Commercial Insurance
  • Create an Event Planning Committee Fee Schedule
  • Establish Your Event Planning Services
  • Build Your Supplier and Staffing Resource Network
  • Concentrate on Business Development and Marketing for Your Event Company
  • Obtain Funding for Your Company
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