TASK MANAGEMENT SOFTWARE: 25 Best Task Management Software Solution

Task management software
image credit: teamelio.com

Task management is more than just a task manager checking off items on a to-do list. It’s an organized system for identifying, monitoring and managing work. Also, to achieve all of that with little effort, one can employ some software. That’s why in this post we will make you understand task management software for free, the best software, and other interesting pieces of information.

Task Management Software

Task management software is used to effectively manage all tasks by guiding you to find the top 20% of high-priority tasks. Every day we end up spending much of our time on urgent but, low-priority tasks, which can lead us to postpone the most important tasks. The Pareto principle, also known as the 80/20 rule, can be applied here. Hence, it means that 80% of the necessary work will be completed if you identify and complete the top 20% of high-priority tasks. This helps you spend more time completing your tasks. Task management software is used to manage your tasks, help with estimation and scheduling, track dependencies, resources, and milestones, and help you make decisions when changes in priority are needed.

From managing simple to-do lists to helping teams work and collaborate better, there are many different types of task management software, and it is important to understand what your needs are to make sure you truly get a tool that is going to improve your productivity rather than create more work than it saves.

What is a Task Management Tool?

Let’s get the fundamentals out of the way first. Any digital tool that assists you in organizing, monitoring, and finishing a piece of work is considered to be a task management tool. A given task or subtask can often be listed, tested, and expensed, in addition to being organized in other ways with the assistance of task management tools. You can determine the order in which things need to be completed by looking at the dependencies that are shown by some task management tools.

To-do lists, time tracking, a task manager, a Gantt chart, due dates, tasks and subtasks, project templates, resource management, team collaboration, calendar view, and priority labeling are some of the key elements of task management software.

What isTask Management Software Used For?

Personal productivity software in the form of to-do lists and workplace software in the form of team-based task tracking are the two primary types of task management software. An individual utilizes personal task tracking in order to keep track of projects, prioritize items, and set reminders; yet, this can still be used in a professional situation, since many employees prefer to use some form of task tracking in their day-to-day activities.

Task tracking that is enterprise- or team-based would be something that would be installed throughout a whole firm, such that every employee would use it to collaborate and track the completion of tasks collectively.

Why Do You Need a Task Management Tool?

Do you end up wasting a lot of valuable time organizing notes, searching your emails, and figuring out which tasks to do first and which ones can be done later? Does your team always fail to perform tasks on time? If yes, then you need to use smart task management software to create and assign tasks.

Using a good task management tool, you can easily prioritize tasks, set deadlines, and track time spent on them to stay on track. In addition, you can visualize tasks and move through different stages to monitor your team’s performance and make sure projects get done on time. 

What are Task Management Software Free?

Here is a list of free task management software on the market. for both individuals and teams, with their respective features. Because of the limitations of the free version, some features won’t be active. However, the functional free features can manage a task effectively. Most of these task management freemiums are more suitable for individuals, freelancers, small teams, and businesses.

For example, this is the list of some top 25 task management tools we have here.

  • DragApp
  • MeisterTask
  • Todoist
  • ClickUp
  • Hitask
  • Basecamp
  • TasQue
  • Trello
  • Wrike
  • Podio
  • Quire
  • Freedcamp
  • nTask
  • Any.Do
  • Asana
  • Bitrix24
  • Infolio
  • Wimi
  • Paymo
  • Airtable
  • Monday.com 
  • Kintone 
  • FunctionFox 
  • Todoist 
  • Yanado Task

Best Task Management Software

Here’s a shortlist of the best task management apps:

  • Monday.com – Best for building automated task workflows
  • Kintone – Best task management software for customizable workflows
  • Wrike – Best task management tool with built-in templates
  • Smartsheet – Best cloud-based task management software
  • Forecast.app – Best for managing your projects, resources, and finances in one
  • MeisterTask – Best task management software for powerful collaboration
  • FunctionFox – Best task management software for creative teams and agencies
  • Todoist – Best personal task management software
  • Yanado Task + Project Management – Best task management tool for Gmail
  • TeamGantt – Best online task management software for teams
  • ClickUp – Best free plan for task management software
  • Asana – Best online task management software for complex projects
  • Basecamp Personal – Best 100% free task management software for personal use
  • Casual – Best simple task management software for beginners
  • Sendtask – Best tool for helping clients manage the task

Furthermore, we shall briefly explain a few of the above-listed software tools

#1. Monday.com

Monday.com is a great task management software because of the way the tool has done away with a lot of the trimmings of typical management tools and focused on simple, visually intuitive layouts that help clarify the sequence of work. This task management software won the 2019 Webby Award for productivity platform. It provides a highly customizable interface that resembles a spreadsheet, but it includes a ton of additional features that make it much more interactive and visually appealing than a simple spreadsheet.

#2. kintone

Kintone is a task management platform that allows project managers to track, prioritize, and review their team’s tasks for any given project workflow, no matter how complex. Still, a highly customizable platform gives you the power to create a tailored task management solution using its drag-and-drop interface built for non-coders. For instance, users can design the workflow they want and easily review all related tasks. More so, kintone’s customization features include the ability to create automated reminders, filter tasks by data field or individual to generate custom reports or dashboard views, and automate handoffs between team members for multi-step projects. You can also view, edit, and update workflows from the platform’s mobile or desktop applications.

#3. Wrike

Wrike is an award-winning, easy-to-use task management software trusted by 20,000+ organizations worldwide. Also, it’s suitable for teams with anywhere from five members to an unlimited number of members. It’s highly configurable. In addition, it allows users to customize workflows, dashboards, reports, request forms, and more. Similarly, Wrike’s simple interface enables users to switch between Kanban boards, one-click Gantt charts, and traditional workload views. The tool offers several templates, including a number of pre-built agile templates.

#4. Smartsheet

Smartsheet is spreadsheet-like. It has won a few awards for quickly becoming a favorite business app. It’s a nice task management tool if you’re comfortable working in Excel but want a break from complicated formulas. Smartsheet performs all the calculations for you across multiple sheets. You can also add customized brand logos and set color themes for individual projects. It offers basic functions such as scheduling tasks, subtasks, activities, assigning resources, and creating sections on tasks.

#5. Forecast

The forecast is a task management software that unites your projects, resources, and financials in one AI-powered platform. More so, project managers can leverage Forecast’s workflow automation capabilities to create smart schedules, estimate timeframes, and budgets, and populate timesheets instantly. The forecast is currently used in over 40 countries by an assortment of agencies, consulting companies, SMBs, and enterprises

#6. MeisterTask

MeisterTask is a task management tool with an intuitive user experience and allows users to customize views, projects, also, tasks in a way that works best for their teams and workflow. In fact, its collaborative features are robust. The tool includes Kanban-style project boards for cooperative project work across teams. Features such as automation, watching, mentioning, tags, and task scheduling also help simplify collaboration. Another great tool within MeisterTask is the Agenda feature, where users can create customized sections and pin tasks from any project, to group and focus on tasks relevant to their own work on one board.

#7. Todoist

Todoist, as a task management solution, is a breeze for many. Like the Swift to-do list app, it has a simple, no-frills interface built around a classic design. This task-tracking software is great for individuals, though they’ve recently expanded into teams and adapted to small business needs. However, they still fall short when it comes to team management, as you can’t assign multiple people to a single task. 

#8. Any.do

This is an intriguing task management and to-do list tool. Any.do categorizes jobs as today, tomorrow, or forthcoming, giving you a fast snapshot of what needs to be done.

Unlike other task or project management software, Any.do also include an intuitive calendar to help you visualize how your events and tasks relate to one another. This task management software can also help you arrange and filter your workflow by due date or category.

However, there is one disadvantage:

Are you looking for a free version with a lot of features?

Please accept our apologies, but Any. do will have to react with a: no-can-do!

#9. Things

Another excellent task management app is the Things app.

The ability to choose a core focus for each day is a key differentiator for this task-tracking software. Things are organized on a small project management layer that includes areas for comments, tasks, and subtasks.

Remember that there is no free task plan for your desktop, iPhone, or iPad, so every web-based task management feature is premium.

Do you have any further reservations about this task management system?

Things are exclusively accessible on Apple’s Mac and iOS platforms.

#10. Taskque

Taskque is a great task manager that goes above and beyond a standard to-do list tool. It’s an excellent resource management application that may distribute work to the next team member available.

It works effectively for teams with similar skills who are working on the same functions. Taskque, rather than being a general management tool with no emphasis, may swiftly assign tasks to narrow down your job.

So it’s ideal?

Unfortunately, working with it will be difficult due to its restricted integrations and lack of time monitoring.

#11. Flow

If you’re a project manager who likes to use a Gantt chart, Flow may be the right task management software for you. The majority of the projects are color-coded to make switching between particular tasks and projects in your workflow a breeze.

Additionally, templates and repeat projects assist users when they need to complete a project or arrange another event on a regular basis.

What is this management app’s only flaw?

If you’re seeking a free task management solution, don’t use it. There is no such thing as a free plan!

#12. Hitask

In this management solution, tasks and projects take center stage. All of your tasks are displayed on the central dashboard, which may be sorted by the due date, project, or team.

On the right side, you’ll see a list of your collaborators, and you may instantly drag tasks from the central task area to them. After that, each teammate is given the responsibility and it becomes part of their daily routine.

When it comes to streamlining your workflow, any decent task management software should be able to provide you with simple job planning and scheduling options.

#13. Trello

Trello is a popular Kanban task management platform. It’s no surprise that their key selling point is Kanban boards. Users can set up cards for different tasks like post-it notes in this configurable Kanban interface.

Trello will need to be upgraded to include features like Gantt charts and priorities in order to be useful for complex projects.

Why would you want to do that when there are tools that provide that as part of their free plans?

#14. Quire

Quire cuts down online task management into its simplest components, allowing you to prioritize the most important activities first. It accomplishes this using “nesting” and Kanban boards, unlike other management systems.

Quire nests tasks within cards on a Kanban board, allowing you to plan out your next steps for each card.

This online task management software also has extensive filtering features to assist you in identifying the jobs that must be finished first.

It has a-Quire-d its share of defects, as flawless as it seems. The lack of a built-in chat feature is the most noticeable!

#15. Asana

This project management software intends to assist you in meeting your work deadlines as promptly as possible. You may even add time tracking to your duties by integrating it with time management software.

Asana is a wonderful alternative for online task management because it is suitable for smaller teams. However, it is possible that it will not scale successfully across the entire organization.

#16. Accelo

This project management software has a task board that displays overdue jobs for today, tomorrow, and beyond.

The quantity of connectors is another amazing aspect of this management app. Google Drive, Office 365, Outlook, internet security software, and so on are just a few examples. More than any other task management program, Accelo lets you keep track of estimates, invoicing, scheduling, and billing.

Accelo is capable of a lot, but it comes at a price.

There isn’t a free plan available. You’ll be paying a small fortune each month at $39 per user every month!

#17. Taskworld

To be brief and to the point, this management program resembles Trello (or rather Taskworld resembles Trello?)

The idea is that if you like Trello’s style but need a few extra functions, Taskworld is likely worth a look. Their reports, task points, and activity logs all appear to be superior to Trello’s.

Sounds fantastic until you realize their list of integrations is so tiny that you could scribble it on one of their virtual post-its and still have room!

#18. Wimi

Wimi may be the task management app for you if you’re a jack-of-all-trades. It contains an online task management system in one pane, documents in another, and even a work-related messaging system.

Wimi, like other project management tools, allows you to keep track of task project statuses and assign deadlines as needed. It also includes a useful timeline function for managing task dependencies and KPIs.

On the downside, Wimi’s fee for larger teams might be exorbitant!

#19. ProofHub

ProofHub is a project management app that also serves as a collaborative work management solution. It includes all of the tools you’ll need to maintain complete control over your teams, tasks, projects, and communications.

To keep your distributed team members linked, there are sophisticated team collaboration options. You may easily distribute company-wide announcements. ProofHub also interacts with third-party programs such as Google Drive, OneDrive, Dropbox, and Box to provide you with a single location to view all of your files and data.

However, it may not be suitable for larger groups, and you may be inundated with messages due to the lack of configurable notifications.

#20. Basecamp

Basecamp is a high-quality project management tool that focuses on effective team cooperation and communication.

What isn’t important to the software is making it feel as if it was designed specifically for you. You can’t, for example, change the status of each individual assignment.

What has been sanctioned? What’s going on right now? You’ll never know, I guess! Basecamp is a high-quality project management tool that focuses on effective team cooperation and communication.

What isn’t important to the software is making it feel as if it was designed specifically for you. You can’t, for example, change the status of each individual assignment.

What has been sanctioned? What’s going on right now? You’ll never know, I guess!

How Can I Organize My Tasks for Free?

There are a variety of free solutions available for managing tasks; however, these tools often include a cap on the number of users, boards, tasks, or automations that can be managed from a single account. Trello, Monday.com, ClickUp, and Basecamp are some of the most well-known and widely used free alternatives for task management.

Do I Need a Task Manager?

Because of the importance of completing all projects on schedule and without compromising quality, using software to manage tasks is essential. If you have a project that needs to be finished, using a task manager can assist you in understanding the scope of the project and dividing it up into tasks that are easier to handle.

Is Task Management Software Secure?

The top task management software solutions, similar to most other kinds of software, offer a variety of different levels of protection. When selecting this category of software, it is important to look for security features such as two-factor authentication (2FA) or multifactor authentication (MFA), documentation that demonstrates frequent security updates and patches, intrusion detection, the monitoring of user activities, data encryption, and privacy protection.

Project and Task Management Software

Project Management Software is software used by a wide range of industries for project planning, resource allocation, and scheduling. It enables project managers as well as entire teams to control their budget, quality management, and all documentation exchanged throughout a project. This software also serves as a platform for facilitating collaboration among project stakeholders.

What are the 8 Best Free Project Management Apps?

  • Trello for visually managing projects
  • Asana for teams
  • ClickUp for customized task views
  • Wrike for spreadsheet-like features
  • Paymo for freelancers and small agency teams
  • Airtable for building a customized project management app
  • GoodDay for multiple project management methodologies
  • Jira for developers

In order to choose the right project management software, it’s important to consider factors such as the size of your business and team, how many features you require, and which of those features you most value. Furthermore, I think you’ll quickly realize that having such software in place will make your day-to-day work much easier.


How you Prioritise your work?

“I am used to working under tight deadlines, so I set my most urgent tasks at the top of my to-do list every morning when I get to work.” Then, I establish a clear deadline for myself that’s usually a day in advance of company due dates. Recently, I had to shift my workload to accommodate an urgent product order.

What is Analysing the task?

Task analysis is the process of learning about ordinary users by observing them in action In addition, it helps you to understand in detail how they perform their tasks and achieve their intended goals.

What are your top 3 priorities at work?

Indeed, your physical, mental, and emotional should always be your top priority.

Why do you want this job?

“In my career, I am sure of one thing, and that is that I want to build a decent career in my current domain.” Also, my present job has shown me the path to move forward and attain what has been my long-term career objective. I have acquired the necessary skills to some extent and have also gotten used to the corporate way of working.

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