Organizational policies can be created, reviewed, edited, approved, stored, shared, distributed, and tracked using policy management software. These policies govern business and operational operations such as monitoring the usage of firm assets and employee behavior, as well as protecting data security and privacy. Employees can digitally attest that they have read and understand policies using policy management software. Here, we have reviews of the top policy management software used in the healthcare and insurance industry.
What is Policy Management Software?
Policy management software is a web or cloud-based tool that helps users organize, update, and distribute policy and procedure papers. In the healthcare industry, policy management software adds security and permission options for sensitive information and documents; it enables open and easy collaboration between policy creators and editors, and it includes a sign-off capability for training and legal purposes.
Among the best policy management software are:
SecurityPal, RegEd Compliance Management Solution Suite, iContracts, DocRead, Blissbook, handbooks.io, Esper, and Alcatel-Lucent ClearPass Policy Management System are all Mitratech products.
Top Policy Management Software
The products listed below are solely based on customer feedback (sorted from most to least). There is no paid advertising, and expert opinions have no bearing on their rankings. Here is our Buyer Guarantee to ensure that the information on our site is reliable, useful, and worthy of your trust.
#1. DocTract
Policy Management and Contract Management in the Cloud
DocTract is a cloud-based service that allows businesses to automate the processes of writing, approving, updating, and renewing contracts and policies. Advanced security features enable users to connect personnel profiles with relevant papers delivered to stakeholders.
#2. PowerDMS
Policy and procedure management software
PowerDMS is a cloud-based software platform that distributes, collects signatures on, and tracks your organization’s rules and procedures automatically.
#3. Document Locator
Document management in Windows
This is a document management solution that fully integrates with Windows and supports job automation and paperless office adoption.
#4. Symfact
Contract and compliance management at the enterprise level
Symfact offers contract and compliance management solutions for actively monitoring contractual terms and risks at all levels of implementation, from departmental to the enterprise.
#5. Classify360
Where data science and data compliance collide.
Classify360 is a data management tool for enterprise teams in highly regulated, data-heavy industries to use for information security, data management, governance, and privacy.
#6. MetaCompliance
Effective Policy Management.
Employee engagement is addressed via our policy management software. The policy management system from MetaCompliance helps organizations to promote policy involvement, easily acquire employee attestation to critical policies, and entrench a compliance culture.
#7. Jamf Data Policy
Data usage and consumption should be automated, enforced, and managed.
Enforce acceptable use regulations, remove shadow IT, avoid excessive data usage, and educate end users on their data use across cellular, roaming, and Wi-Fi networks using Jamf Data policy.
#8. DynamicPolicy
Policy, procedure, and compliance management
DynamicPolicy is a web-based software that allows medium and big businesses to manage, disseminate, and assign corporate policies, procedures, and compliance papers.
#9. SiegeAOS
Insurance and policy management software delivered via the cloud
SiegeAMS is a cloud-based software that assists insurance agencies in managing and streamlining administrative procedures like campaign management, reporting, task assignment, and more. Supervisors can generate performance reports based on staff productivity based on established targets or benchmarks.
#10. Predict360
Risk and Compliance Management Solutions for Banks and Financial Services
360factors Predict360 Policy & Procedure Management Software is a web-based, artificial intelligence (AI)-enabled system that determines whether an organization’s policies and procedures are in accordance with the norms and regulations required by the applicable regulatory bodies.
#11. Immuta
Apply your data policies everywhere.
Immuta’s Data Access Platform provides scalable safe data access. Immuta identifies, secures, and monitors an organization’s data to guarantee that people have access to the correct data at the right time – as long as they have the appropriate permissions.
#12. Tandem Application Software
Financial institutions’ security and compliance solution
Tandem is a security and compliance system that assists small to large financial institutions with audits, business continuity planning, compliance, risk assessment, and vendor management. Using built-in programs, users can construct role-based access and unique workflows.
#13. MCN Healthcare’s Policy Manager
Healthcare Experts for Healthcare
MCN Healthcare is the market’s leading provider of policy management software designed exclusively for the healthcare industry. Healthcare workers have benefited from our Policy Manager, policy library, regulatory alerts, e-learning, and contract management products for over 30 years.
#14. ConvergePoint Policy management
Employee policy management tool built on SharePoint
By extending your existing Office 365 and SharePoint to handle your full policies, procedures, and SOP lifecycle, you can incorporate industry compliance best practices.
#15. Secureframe
SOC 2, ISO 27001, HIPAA, and PCI DSS compliance can all be automated.
With over 40 policy templates, Secureframe assists hundreds of businesses in managing and setting up their policies.
#16. Onspring
Any process can benefit from intelligent automation and real-time reporting.
Onspring is a no-code cloud-based reporting, analysis, process management, and collaboration software. Our integrated solutions for Governance, Risk & Compliance, ITSM, and Business Operations improve team efficiency and provide crucial KPIs at your fingertips anytime and anywhere.
#17. Pentana Risk
Software for enterprise risk and performance management
Pentana Risk is enterprise risk management software that enables firms in the aerospace, finance, healthcare, aviation, life sciences, and other industries to manage compliance tracking, policy management, business continuity, and other activities from a single platform.
#18. Accountable
HIPAA Compliance Made Simple.
HIPAA policies – Accountable walks organizations through the process of obtaining and managing HIPAA compliance step by step.
#19. JumpCloud Directory Platform
A cloud directory platform for safe resource access.
Policy support for Windows, Mac, and Linux. Policy templates that can be quickly created and applied to systems.
#20. WhatsUp Gold
Monitoring your complete infrastructure in one place.
WhatsUp Gold enables you to quickly identify and resolve network issues, often before the end, users notice. Its unique, interactive mapping interface allows you to examine up/down availability and performance for everything connected to your network, both on-premises and in the cloud, in real-time.
#21. TravelPerk
All-in-one business travel booking and management platform.
TravelPerk is the best company travel management software. Domestic and international business travel policy, single invoicing, expenditure tracking, and VAT refund are all available in one spot.
#22. EisenVault
Digital storage and document management
EisenVault is a document management and storage solution that can be installed locally or in the Microsoft Azure cloud. Users can securely store, encrypt, and modify documents on the platform, as well as organize folders and department workspaces to enhance collaboration.
What are the Policy Management Software Deployment Options?
You can either subscribe to cloud-based policy management solutions or purchase the license and install the software on your PC (on-premise). Your deployment option will determine your upfront expenditures, maintenance costs, and update availability.
The two deployment options are discussed in full below.
#1. Cloud-based:
These solutions are hosted on the servers of suppliers and can be accessed via web browsers (or mobile apps, if available). Cloud-based solutions have cheaper initial costs, often provide free upgrades, and can be readily expanded to meet your changing business demands. The main disadvantages of these solutions are that you have less control over your data because it is stored on third-party servers, and you are more vulnerable because those servers support different tenants.
#2. On-premise apps:
They are hosted on your company’s own server and necessitate investments in server, storage, and network hardware. Licenses are often obtained for a one-time charge. For system maintenance, updates, and integrations, you’ll need to hire your own IT team. You have complete control over your data with this choice.
GetApp.com recommends cloud-based applications for small and medium-sized organizations since they save users money and time in implementing and maintaining software. It takes less time to install and use the software.
Important questions to ask a vendor: How long does it take to install and use the software? What is the scaling process for the SaaS version?
What are Some of the Most Prevalent Characteristics of Policy Management Software?
It is critical to select a solution that provides the correct set of features to meet your requirements. The following are some common features to look for in policy management software:
- Policy creation: Policy creation, also known as policy authoring, allows you to write, update, review, and approve policies right within the tool. Custom workflows guarantee that policy papers are accessible to the correct individuals at the right time in the workflow.
- Search: Policy management software’s search functionality allows you to enter a keyword and receive a list of all matched results. You can search policies by author, title, or metadata, as well as within specific folders or drives, using advanced search options.
- Attestation: This feature enables employees to digitally sign and confirm their agreement to a certain set of terms. This also aids in the tracking of policy distribution and compliance.
- Access controls: These controls serve to guarantee that the proper people have the right level of access by determining who can view, evaluate, or update policies.
- Reports and dashboards: Reports and dashboards provide a single view of all your business policies—recent modifications, rules that need to be updated, the number of employees who have attested to policies, and so on. They assist management in making judgments about revising or creating new policies.
- Version control: Keeps track of all policy document versions, allowing management to see how they’ve changed over time. It also aids in the maintenance of audit trails and the recording of who made modifications to a policy and when.
How to Select a Policy Management Tool
How do you choose the best policy management tool now that we’ve studied a number of them? There’s a lot to consider. We talked about policy and document management systems, but what are the distinctions, and which one do you need?
Choosing the wrong software is costly, both in terms of onboarding and upfront costs. So, what exactly is the “bad” software? It’s the one who doesn’t check every box on your list of non-negotiables, resulting in compliance gaps. These flaws could result in lost time owing to software inefficiencies, as well as penalties, lawsuits, and a tarnished brand due to a lack of employee accountability.
Even the most inexpensive solution becomes more expensive in the long run if it does not suit the needs of your firm. This is why thoroughly researching your options pays off.
Begin by making a list of non-negotiables. Compare your requirements to the feature list and disadvantages from the previous reviews, then eliminate choices that do not satisfy the criteria. While the reviews in this post offer many unique insights, they are not exhaustive, so augment your research with further reviews and articles. Sign up for demos and free trials once you’ve narrowed down your options.
Policy Management Software FAQs
What is a policy management framework?
The Policy Management Framework establishes the framework for describing, organizing, establishing, and sustaining the University’s policies, procedures, standards, and recommendations.
Who is responsible for policy management?
Human resources experts are frequently involved in the development and formalization of company policies and processes, particularly in bigger-sized organizations. This is why HR directors frequently attend strategy and planning meetings as members of the company’s executive management team.
Why is policy management is important in organization?
Having the appropriate policies and procedures in place establishes an operational framework and assures compliance with any applicable laws and regulations. Your policies essentially bring your organization’s beliefs to life and guarantee that everyone understands your acceptable behavior and performance requirements.
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