Small Business Payroll: Best Payroll Software UK Service

Small Business Payroll
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Financial insecurity may cause your staff to seek other career opportunities elsewhere, regardless of their passion or joy in working for you. As a small business owner, a dependable payroll software service is a critical tool for capturing your employees’ hearts because they tend to give their all to produce as long as their pay is assured.

As a result, every firm must grasp how payroll works and the many payroll software options that are accessible. With this in mind, we’ve compiled a list of the top best small business payroll software in the UK to help you ensure your employees’ financial security while also maximizing corporate productivity.

What’s a Payroll Software?

Payroll software is an on-premises or cloud-based solution for managing, maintaining, and automating employee payments. Payroll software that is robust, integrated, and properly designed may assist firms of all sizes in staying in compliance with tax laws and other financial rules while also reducing costs.

Questions to Ask When Choosing a Payroll Software

  • Is the software truly easy to use?
  • Does it support every region you have employees?
  • Are you experienced with Organizations?
  • Is the software easy to configure?
  • Does it integrate with your other core business systems?

Top Best Small Business Payroll UK Software

#1. Sage

With good reason, Sage is the number one choice for UK payroll services for small business owners. Though developed for small enterprises, it can easily scale up to meet the needs of medium-sized organizations as well. 

Sage provides one of the most financial management solutions for both desktop and internet use. Business Cloud Accounting, 50cloud, Financials, and Sage Enterprise Management are among the solutions available to businesses. 

Sage Business Cloud Accounting is an excellent option for startups and small enterprises; it handles sales invoices, payment monitoring, balance sheets, and VAT reports. Prices begin at £10 per month.

#2. Tide

Are you seeking the best payroll UK software that can grow with your small business? If so, be sure to check out Tide, a London fintech firm that provides rudimentary cash management software. With its business banking accounts; payments are cleanly categorized, and invoices can be made, received, and paid with a few taps. Tide, also integrates with the likes of Sage, Xero and FreeAgent software, for more thorough bookkeeping.

As for the fee, Tide does not charge monthly or annual fees on its accounts; only bank transfers and cash transactions are charged.

#3. QuickBooks

Intuit QuickBooks Payroll is a low-cost, user-friendly best payroll software service for small business owners. QuickBooks Online Payroll has a simple onboarding procedure that allows you to get up and running quickly. One feature that distinguishes QuickBooks from many of its competitors is that all of its plans have full-service payroll functionality, which is uncommon.

The application, however, is expandable and offers three options, so you can quickly upgrade to the next plan if you require extra product capabilities. In all of its plans, it provides limitless payroll runs, direct deposit functionality, and tax reporting and remittance.

QuickBooks customizes its packages based on the sort of business you run. The Self Employed plan is only £8 per month and allows you to easily segregate business and personal expenses. Furthermore, it counts deductible mileage automatically, and at the end of the tax year, all you have to do is copy and paste its statistics into HMRC’s self-assessment form.

#4. SurePayroll

SurePayroll is software that offers a payroll service to small business owners, and it features a version specifically for employers who pay domestic workers. This software service is best for small business owners with at least 10 or fewer employees and works to automate the entire payroll process, which is a huge benefit for already overworked business owners.

Furthermore, SurePayroll provides direct payment, new-hire reporting, and time and attendance tracking. It offers full tax reporting and payment, as well as a mobile app for iOS and Android smartphones.

#5. KashFlow

London-based KashFlow is another UK software for small business payroll and accounting, emphasizing practical features and easy-to-understand reports.

In addition to its Healthcare suite for GPs, surgeries and healthcare professionals, it further adds highly tailored features and functionality to its existing accountancy, payroll, and HR software for British practices wishing to migrate to the cloud.

KashFlow’s pricing for the Starter tier, which is suggested for sole traders and contractors, starts at £8 per month. Whereas Limited companies should expect to pay £15 per month, with payroll available as an add-on.

#6. RUN Powered by ADP

ADP, perhaps the most popular name in payroll, has various programs targeted towards the small business sector. RUN Powered by ADP is one of their most popular software, and it is ideal for organizations with 49 or fewer employees. The software provides an easily navigable payroll platform, as well as a convenient navigation bar that provides access to extra capabilities.

RUN Powered by ADP has four plans, with many of the most powerful capabilities available only in the top two. All plans feature free direct deposit, onboarding for new employees, and the ability to pay contractors. Furthermore, all programs include tax reporting and remittance, as well as a mobile app for iOS and Android smartphones.

RUN Powered by ADP also provides a wide range of HR resources, but only on their most expensive plans. Pricing for a business with ten employees would most likely start at £108.97-£130.77 per month, depending on the plan and other services chosen.

#7. Pandle

Pandle‘s basic service is free and features invoice production, different currencies, and a mobile app, making it an excellent solution for small businesses on a budget. Yet its free services, which include payment reminders, VAT submissions, and business reports, are surprisingly comprehensive. 

Because it is connected with HMRC, you can transmit returns straight from Pandle rather than manually copying data. Pandle Pro costs £5 per month and features receipt uploads as well as cash flow forecasts.

#8. Clear Books

This cloud payroll software is available at three different price tiers for small businesses and seamlessly interfaces with PayPal, GoCardless, and PayPoint.

Clear Books Micro is ideal for small businesses searching for a basic payroll system on a tight budget. The free program, which appears like a spreadsheet, links income and outgoings to bank transactions.

More established enterprises can invest in robust online software that handles invoices and quotes, reports, dividends, VAT, and numerous currencies; the small package costs £10 per month, while the unrestricted large package costs £21.50 per month.

#9. Zoho

Zoho’s package includes software for customer relationship management (CRM), email, inventory, analytics, and human resources. This uk payroll software is particularly appealing to business owners looking for a simple but comprehensive approach. With over 40 professional programs, you may create your mix or choose one of Zoho’s bundles.

However, the disadvantage is that Zoho Books, as a standalone tool, covers significantly less ground than its competitors. Although most bookkeeping suites provide invoice creation and monitoring, you’ll have to pay for Zoho Invoices; inventory is another product you’ll have to pay for. 

Zoho Books has features for tracking cash flow, revenue and expenses, VAT filing, and time management with the charge beginning from £6 per month.

#10. FreeAgent

FreeAgent is ideal for small businesses and freelancers who do not have an accounting background. Its web interface is straightforward, and it works in concert with its iPhone and Android apps to provide a fully online experience. 

Among the features of FreeAgent are invoicing, costs, automatic tax estimates, payment reminders, and time monitoring. If you don’t want to handle everything alone, you could conveniently hire an accountant to help you with your finances. 

Aside from the aforementioned capabilities, FreeAgent shines when it comes to client care. Its accountants are approachable via phone, email, and chat, and they all have hands-on expertise with the software and its competitors. Without a doubt, FreeAgent delivers a list of reliable partners. As for the fee, it begins at £9.50 per month for single traders, with plans also available for partnerships and limited businesses.

#11. Xero

Xero is a small business payroll UK software that handles invoices, and expense reports, as well as inventory tracking and purchase orders.

Over 700 third-party applications integrate with Xero, many of which provide in-depth coverage of invoicing, time tracking, e-commerce, and payments. While others serve specific industries such as agriculture, non-profit, and hospitality. Pricing for the Basic tier begins at £10 per month, with payroll and expenses sold as optional extras.

Benefits Of Payroll Service To Small Business

When you establish a small business, you need every aspect of it to function properly and efficiently from the outset. Establishing a dependable payroll system as well can benefit your business in the following ways:


#1. Recruitment Support

small business owners consider hiring and retention as important obstacles in running their firm, but recruitment is frequently a double-edged sword for business owners. On the plus side, recruitment is critical if the firm is to grow and place essential personnel in the appropriate places.

Payroll services may assist in a variety of ways during the recruiting process, including background check assistance. This in turn increases the chances of getting outstanding employees while protecting against the costs of a bad one. Payroll services can also help with recruiting and benefit administration.

#2. Employee Compliance

Compliance is one of the most important of these services. Corporate compliance refers to a company’s programs that are aimed to prevent infractions of standards, codes, regulations, and laws.

Payroll services can assist with compliance by guaranteeing proper tax and other withholding, as well as developing employee handbooks with clear policies and procedures.

#3. Overcome Business Challenges

Nevertheless, the best-run small businesses face difficulties — it’s part of the job. A well-managed small firm, on the other hand, will plan for issues, particularly common ones, to avoid these problems.

Small business payroll service can play a particularly important role in addressing four of the areas identified by Small Business Trend 2020, as among the most prevalent issues most small business owners encounter.

#4. Saves Undeserved Fees And Fines

These fines can be imposed for violations such as failing to pay corporate income tax, FICA, and late or underpayment of taxes. If your company is a corporation or a limited liability corporation with a corporate tax structure, these taxes apply even if you are the only employee. Fees and fines can also accumulate over time, potentially depriving your business of much-needed cash flow.

However, the fines are also quite easy to evade. A payroll services firm will make certain that your taxes are paid accurately and on time, saving you money in penalties, fees, and fines.

Things to Lookout For in a Payroll Software

First, look at the features—do you only require payroll functions, or do you want a complete HR and payroll software solution.?

Secondly, examine each payroll program’s customer service reputation, tax guarantees (your payroll provider should pay IRS fines if any payroll tax errors are made), and user reviews.

Consider the price—not only the base price but also the additional cost per employee. Determine how much you can and are willing to spend on payroll system software upfront. Lastly, determine how much time and effort you want to (and can) devote to payroll. For example, are you willing to spend less on software and file your taxes yourself?

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FAQs On Small Business Payroll

How Much Does Small Business Payroll Cost?

Payroll service providers often charge a basic package cost. Monthly fees might range from as little as $25 to as much as $200. Payroll processing, online access for companies and employees, direct transfer, and basic tax filing are often included in this cost.

Can I Do Payroll Myself?

Payroll by self is the most cost-effective payroll solution. You do not need to hire an expert or buy a program. When you process payroll manually, you have complete control over your payroll. However, managing your own payroll means you won’t have anybody to double-check your figures.

How Much Can Small Business Make Before Paying Taxes?

According to Fresh Books, as a sole proprietor or independent contractor, anything you earn beyond $400 is taxable small business income.

How Much Does Small Business Pay in Payroll Taxes?

The majority of small enterprises will be required to pay this tax, which is now 15.3 percent. Taxes on wages. A small business is required to pay 7.25 percent of an employee’s gross salary. Unemployment and workers’ compensation taxes may be levied in addition.

Does a Small Business Need Payroll?

You don’t need payroll if you solely pay independent freelancers. This is due to the fact that independent contractors are often considered self-employed. You only need a method to deliver their money to them, such as writing a check or transferring funds electronically.

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