The widespread adoption of Microsoft Word makes it an obvious choice for many organizations needing a flexible tool for creating sales documents like proposals, bids, contracts, and so on. They’d rather not deal with printing, hand-signing, or scanning documents when they can just sign directly in Word. Fortunately, Microsoft delivered, and signing a Word document is now a realistic possibility. The good news is that Word has several options that simplify your life, such as the option to automatically add more information behind your signature (such as your printed name and address). In this article, we will guide you on how to add a signature in Word doc, Mac, and mobile.
What is a Signature?
A signature is the written form of an individual’s name, usually in their own handwriting. Increasingly, people are using digital tools like Microsoft Word to sign papers and electronic conversations that exist solely in digital form. Knowing how to add a signature in Word, doc, Mac or mobile can come in handy if you ever need to digitally sign a document.
How to Add a Signature in Word
It’s easy to add a signature in Word. Here are the simple steps you need to take:
#1. Mark Your Signature by Clicking the Appropriate Box
When you want to create a signature in Microsoft Word, the first thing you have to do is click on the page in the location where you want to add it. After you have finished creating the signature, the program will look in this location to see where it should input it. It is possible to add a signature to any part of a Word document; however, the most usual location for a signature is at the bottom of the page or after any other content in the document.
#2. Look for the “Signature Line” Menu Item in the “Insert” Submenu.
When you first launch Word, the “Insert” tab will typically be visible in the menu bar at the very top of your screen. When you have decided where you want to add your signature, you can then open this tab to go through the several possibilities that are available to you. After that, look for the option that is named “Signature Line,” and when you click on it, a new pop-up window will appear, with still another menu of possibilities.
#3. Fill Out the Form That Appears
After the “Signature Line” window displays, you can begin entering the text that will serve as your signature. Your name is usually required, but you can also include contact information like a phone number and an email address. The signature you intend to use at the end of official correspondence, such as business letters or formal emails, is where you would most likely include any supplementary information you wish to convey.
A signature drawing window similar to this one may be included in future Word releases. The same can be said about the way in which a handwritten signature can be used to identify a person. In addition, if you want your document to sound serious and credible, this could assist.
#4. Close Out Your Signature
After filling out the areas in the pop-up window with the information you want to include, you can sign the document. In order to finalize your signature, please select the “OK” button. Wherever you clicked on the page is where the signature will display. This signature can be saved in some versions of Word so that it can be easily retrieved and added to other documents at a later date.
Can You Add a Handwritten Signature in Word?
Yes, you can add a handwritten signature in Word. Using an electronic signature service like Signaturely makes it simple to include a signature block in Microsoft Word documents, as well as other contracts and legal documents.
Signaturely is an alternative to the standard “Sign Here” feature in Microsoft Office that helps you collect signatures, monitor the signing process, organize your documents, and more.
Online signing platforms make it easier to manage many documents and verify that signatures are legally binding around the world. When it comes down to it, it’s all about who you know and how well you know them. Here are the simple steps on how to add a handwritten signature in Word.
#1. Create a Signature and Snap a Snapshot of It
The first thing you need to do in order to add a handwritten signature in Word is to write your signature on a piece of paper and then take a photo of it. After that, you can import the handwritten signature into Word. It is essential to ensure that your signature is clear and legible and that your photo is of a high quality, in order for it to appear appropriately once you add to a Word doc. You can make sure that your signature is legible by writing it with dark ink on a sheet of white paper, snapping a snapshot of it with a steady hand, and doing so in a well-lit environment.
#2. Download the Picture to Your Personal Computer
You will be able to save a copy of your handwritten signature on your computer after you have taken a photo of it. This can be accomplished in a few different ways, one of which is to use a scanner to make a copy of the piece of paper and save it as a digital image on your own computer. If you take a photo of your signature with a cell phone, you can then utilize the Bluetooth sharing features of your phone to wirelessly upload the photo to your computer after you have taken it.
You can also do this by sending the picture to your own email address or phone number via text message or email and then opening the message on your computer, which will bring up the attachment for you to save. This is yet another way to accomplish this task. You also have the option of editing the photo to improve the picture’s overall quality if you feel it’s required. In order to make sure that people can easily see your signature, you can alter the settings for things like contrast and exposure.
#3. Resize and Crop the Photo
Cropping a photo is useful when you already have it saved as a file on your computer. This is because it is possible for a photo to be distracting if it includes extraneous elements like a table or the edge of the paper. You can efficiently crop your shot by positioning the borders outside of your text so that only the signature is visible.
#4. Create a New Folder to Store the Image
After you have finished cropping the photo, you have the option of saving it as a new file. You can accomplish this by right-clicking on the image, then selecting “Save As” from the menu that appears. When you do this, make sure the photo you want to include is in Word by saving the file in one of the following formats:
- Gif
- Jpg
- Png
- Bmp
#5. Open the “Insert” Menu in Microsoft Word
To add your signature to a doc in Microsoft Word, click the “Insert” tab at the top of the program window and then click the region of the page where you want your signature to appear. A drop-down menu appears when you select this button. Here, you’ll find the opportunity to insert a picture into your Word document by clicking the “Picture” button.
#6. Select and Place Your Photo on the Document
Select the image that you took of your handwritten signature and place it in the location on the paper where you want it to appear as the final step in adding a handwritten signature to your Word document. You are able to accomplish this by simply clicking on the photo that has been cropped within the “Picture” window. After that, you’ll have the option to reposition the image wherever you like on the website and modify its dimensions as needed.
How to Insert Signature in Word Mobile
For those who have a mobile device, you can use it to your advantage to add a signature line to your doc in Word. Adding a signature line to a Word document is as easy as using the underlining key or a single-cell table. A picture of a real signature can also be uploaded and used. To add a signature line to a Word or Excel doc on a mobile device, however, requires an additional add-in. Here are steps to insert a signature in word mobile.
#1. Take Your Phone and Snap a Picture of the Signature
Here are the necessary procedures:
- Put your signature on a white piece of paper using a dark pen.
- Capture the desired signature in good lighting using your smartphone camera.
- When recording a signature, it should take up practically the full screen on the smartphone.
- Send yourself an email using the high-resolution photo file you just took of your signature with your smartphone.
#2. Sign and Insert in Word
Here are the necessary procedures:
- To edit the message that will appear below the greeting, click the yellow highlighted area.
- In the top menu, select INSERT.
- To see images, CLICK HERE.
- Click the button next to the photo of your signature that you have on your mobile.
#3. Change the Size of Your Word Signature
Here are the necessary procedures:
- The signature can be highlighted by clicking on it.
- You should only click on the signature if you can read it horizontally.
- All four corners of the image feature a “handle” symbol.
- To reduce the size of the image, click on the bottom right handle, hold down the left button, and drag up and to the left.
How Do I Create a Digital Signature?
Legally, you can sign contracts, applications, and other papers electronically using something called a “digital signature.” To expedite manual signature processes that rely on paper, digital signatures can be used in place of a handwritten signature.
Digital signatures are safer than traditional signatures since they encrypt the signature and validate the signer’s identity. Also, read DIGITAL SIGNATURE: How To Create One.
One of the most popular ways to digitally sign and distribute documents is using DocuSign. Use it to get things done quicker and more effectively. DocuSign’s electronic signature solution can accommodate even the pickiest of clients, yet it’s easy enough to use that virtually anyone can pick it up quickly. Learn about further options. Here are simple steps to create a digital signature.
- Open and click: Check your inbox for a message with a “Click here to review and sign” hyperlink.
- Please follow the on-screen instructions: Find the section that says “Click here to sign” and click there. A new window will appear whenever you click it.
- Pick a choice from the menu: A signature can be uploaded as an image, typed in, drawn using the mouse, or signed with a finger or stylus on a mobile device. It is suggested that signature images be at least 60 pixels in height and 600 pixels in width. In addition, the signature area will automatically resize the image to fit it.
- Generate Signature: To have your signature appear in the signature line, click the Apply button. Before giving final approval, you can take a look at the signed document.
- Complete the digital signature: Choose “Click to sign” from the menu at the bottom of your screen. Both you and the sender will receive the final, signed document.
How to Add a Signature in Word Mac
Learning how to use office software to digitally sign documents has become a fundamental workplace skill.
Typical examples include Microsoft Word documents and WPS Office Writer, both of which can digitally create, run, and manage any kind of sophisticated process. To that end, it is necessary to be able to write various sorts of proposals, quotes, and contracts. Of course, we can use Mac or Windows documents in Writer or Word to incorporate signatures. Therefore, users can avoid the effort of printing, signing by hand, and scanning by just adding their electronic signatures at the end of these documents. There are a plethora of other time-saving additions, such as the ability to print your name and address next to your signature. Here are steps on how to add a signature in Word Mac.
In order to simplify the procedure for your convenience. It suggests that the following procedures be used to complete the task.
- Assuming you’re reading this, you probably have a Mac computer and are familiar with the operating system. To begin, navigate to “Insert” > “Pictures” > “Picture from File” in the Word application you have installed on your Mac.
- Verify that the image is chosen from the resulting dialogue box. After dropping a picture into Word, you can access the layout menu by clicking the image. To crop the signature to the desired dimensions, click the crop button.
- You can choose both the image and the text and type it directly underneath it. To start a new automatic text, select it from the Insert menu and then click “Auto text” > “New.”
- In the new window that has opened, type your signature’s name. When you’re finished, select “OK” from the menu.
How to Add a Signature Line to a Word Document
In the absence of a signature line, you run the risk of having your potential signees return your document unsigned. Simply put, a signature is not a signature without a signature line.
Here’s how to add a signature line to a word:
- To add a signature line, simply left-click the text where you’d like it to appear.
- From the Insert menu, choose Signature Line. There needs to be a prompt to do so.
- Make your selections and hit the “OK” button.
You can utilize the aforementioned procedures to add a signature in Word on a Mac or PC. Depending on the type of device you’re using, some features may work somewhat differently.
Conclusion
There are a variety of uses for digital signatures, including signing documents you wish to send to others electronically. One of the many benefits of utilizing Word is the ability to digitally sign documents without first printing them out. If you routinely send business letters or emails, you may want to set up a signature in Word to use at the conclusion of your correspondence. You can quickly and easily return a signed document by email by using Word for this purpose.
FAQs
Can a Signature Just Be Typed?
Digital signatures and electronic records adhere to the same principles in the majority of other rules and federal laws. This indicates that, in the right circumstances, a typed signature can serve as an equally valid alternative to a handwritten one.
How Do I Add a Signature to a Word Document Without Printing?
Here are the 2 steps to add a signature to a Word doc without printing.
- Create a PDF version of your Word file. Signing a Word document requires first converting it to PDF format.
- Sign your PDF and send it out. After converting your Word file to PDF format, you can use iLovePDF’s electronic signature feature to legally bind the document.
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