CUSTOMER DATABASE SOFTWARE: Top Best Customer Database Solutions for 2023

Best Customer Database Software
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Customers are a crucial component of any business, so keeping track of and retaining your customer base may be made easier with a solid customer database. Customer database software is a potent tool that enables your business to record and automate communication with prospective customers in a way that allows crucial lead information to be tracked across various departments like sales and customer support. 

CRM platforms or customer relationship software typically include the distinctive characteristics of customer databases as standard features. Effective customer management and tracking are crucial for a company to expand and prosper. Customer relationship management software facilitates customer interactions, which ultimately promotes sales. 

Customer Database Software 

A Customer database software gathers and stores every bit of data about your clients. It is possible to include a person’s name, contact details (such as a phone number and email address), account information, and past purchases.

A CRM system, which enables automated customer communication, marketing, and engagement, receives the collected data and processes it. Business operations like contact management, lead generation, sales, email marketing, and customer support are significantly more productive and economical when using customer relationship management software. Furthermore, it enhances the customer experience and fosters enduring relationships with your clients, ensuring that they return time and time. 

What to Look for in Customer Database Software

The user interface should be simple to use, make it simple to identify potential customers for follow-up, and automate outreach.

With the ability to prioritize tasks and establish dependencies, task management for sales and marketing should be straightforward, flexible, and automated as much as possible. Furthermore, with the aid of marketing tools, you ought to be able to set up a campaign and have it run smoothly thereafter without your involvement. Also, Sales forecasting ought to be possible as a result of reports and dashboards that track metrics and provide useful analytics.

How to Create a Customer Database?

You can reduce the time and effort put forth by your team by having a clear understanding of the procedure for building a customer database for your company.

#1. Determine the Purposes of Your Database

You should start by considering the primary purposes of your database. You must have a firm grasp of the objectives you hope to accomplish using this platform. Operational, collaborative, analytic, and strategic tasks are the four main roles that databases play. They assist your team in managing your company and daily communications with subscribers.

The analytical features of your customer database make sure you give your customers the most value possible and are aware of their needs. Using strategic activities, you can adjust your marketing approach to take into account the needs of your target market, marketing trends, the competition, and the distribution channels that are open to you.

#2. Find the Sources of the Personal Information

Collect subscriber personal data in collaboration with your business’s sales and marketing teams, identifying the primary sources in the process. You can develop a better strategy and focus on the most profitable channels when you understand where your customers are coming from.

#3. Select the Most Appropriate Database Type

Your database can be organized in a variety of ways to store customer data. Three main types can be distinguished: relational databases, network databases, and hierarchical databases (which use a straightforward visual representation). Depending on your budget, database size, and users, you can choose from a variety of databases. 

#4. Segment Information Into Parts

Organizing your database is necessary if you want to make sure that the teams and departments in your business are operating properly. Decide on tasks and how to complete them. After the plan is complete, you might think about segmenting your database.

#5. Find More Informational Resources

Obtain information about your customers by researching to find additional sources that will improve it. They will offer more information that will help communicate with customers. To fill in the gaps in your knowledge of your customers, think about looking into alternative sources of data. They can provide full names, phone numbers, email addresses, and other contact information.

#6. Use a CRM, if Possible

CRM enables you to centralize all of your information. CRM is a multipurpose tool that can manage statuses, store customer information, and facilitate communication. Your marketing and sales team will have access to the required data, manage deals, and keep track of each customer journey as it unfolds.

Customer Database Importance

When the sales team interacts with customers, a customer database acts as a source of information to help them build strong connections. A customized strategy improves the likelihood of turning subscribers into customers and making more sales. Your sales representatives will be better able to communicate effectively with customers and make pertinent offers thanks to it. All of your client and prospect information is kept current in a customer database.

Your salespeople’s routes are mapped out by customer profiles. Salespeople are better able to prepare the appropriate speech, presentation, phrases, etc. after learning more about each customer to determine their needs, desires, problems, and challenges. This information aids in the creation of tailored email campaigns. 

Customer Database Software Benefits for Small Businesses

#1. Contact Management

CRM tools make it simple to manage contacts by showing accounts, invoice activity, lead generation reports, and other information. Web forms, live chats, and other add-ons can all be used to update this data. You can gain a clear understanding of your position with them in the sales funnel by compiling a thorough database of customer activity.

#2. Enhanced Workflow

CRM software facilitates the overall workflow for your sales team, allowing them to communicate with customers in real-time. Additionally, the software automates tedious tasks like setting reminders, planning email campaigns, scheduling phone follow-ups, and creating social media campaigns.

#3. Promoting Sales

By alerting your sales team when potential clients visit your website, the right CRM solution can improve the sales process. Because of this, they can follow up with the appropriate leads and marketing materials.

Best Customer Database Software 

#1. Zendesk Sell

Zendesk Sell was incorporated into this list due to its adaptability in scalability to any custom size. Whatever the size of your company, Zendesk Sell can modify it to meet your needs. Additionally, it offers robust security features to help protect the data of your clients and employees. Your workflow will be significantly less interrupted by the platform, which also upgrades your system with tools that can support and grow your sales department. 

Key features:

  • Automation: The feature of intuitive automation gets rid of tedious tasks and makes it simple to access prospect and customer information.
  • Usability: Even for those who are initially unfamiliar with the software, using Zendesk Sell’s exceptional user interface (UI) and accessing features quickly becomes second nature.


  • Team: $19 per user/month
  • Growth: $49 per user/month
  • Professional: $99 per user/month
  • Enterprise: $150 per user/month
  • Free trial: 14 days

#2. Hubspot 

With a collection of shared tools that enhance sales, marketing, customer service, and content marketing efforts, HubSpot bridges the gap between disparate departments, enabling each of them to collaborate more effectively. There is also a free version available, which has a few useful features but is limited. Additionally, having access to the entire HubSpot application library only strengthens this feature because they are all built to work together

Key features:

  • Good user interface (UI): HubSpot is among the leading candidates for the best UI in the sector and is one of the more practical platforms on the market. HubSpot has an easy setup procedure and is simple to use and understand.  
  • Collaboration: Using HubSpot is a great way to consolidate data into a single, accessible location for team members working across departments. Better collaboration and the removal of obstacles that might affect how your business shares information and collaborates are made possible by easy access to crucial data.


In addition to a free plan, HubSpot CRM also has paid pricing tiers.

  • HubSpot Sales CRM: Free with limited features
  • Starter: Starting at $18 per month
  • Starter CRM Suite: Starting at $29.97 per month
  • Professional: Starting at $500 per month
  • Enterprise: Starting at $1,200 per month
  • Free trial: 14-days

#3. Pipedrive 

This CRM is simple to set up and has native integration capabilities with a wide range of programs that help to increase the platform’s overall functionality. This CRM makes it simple to integrate emails, manage deals, and automate a variety of tasks.  

Key Features:

  • Application integration is made simple and seamless with Pipedrive, which gives salespeople access to a variety of helpful applications. With full app support provided by this feature, expanding and customizing your CRM with apps that enhance PipeDrive’s existing functionality is a breeze.  
  • Advanced sales reporting: Pipedrive offers team members easily downloadable analytics that can be updated at any time. They can use this information to better understand prospect activity and anticipate future activity, which will make it simpler to meet these potential customers’ needs. 


  • Essential: $14.90 per user/month
  • Advanced: $24.90 per user/month
  • Professional: $49.90 per user/month
  • Enterprise: $99 per user/month
  • Free trial: 14 days

Please note that Pipedrive bills users annually.

#4. Salesforce

Salesforce is a cloud-based CRM that is simple to personalize and has tools that would be useful for your company. Although Salesforce is expensive, it is the best option if you require unique, intricate customizations. Salesforce is one of the top enterprise-level sales platforms available right now. Salesforce offers several features that make it such a compelling choice, including flexible workflows and trustworthy contact management.

Key features:

Salesforce provides a wide range of options for modifying your company’s workflow across departments and enables the integration of custom marketing tools with a variety of back-office applications. 


  • Essentials: $25 per user/month
  • Professional: $75 per user/month
  • Enterprise: $150 per user/month
  • Unlimited: $300 per user/month
  • Free trial: 30 days

#5. Zoho

Several customization options are available with Zoho’s full-service CRM to simplify workflows. Automation of time-consuming and repetitive tasks can lessen the stress associated with workflow. The number of workflow automation available is extensive. If your workflow is especially complicated, Zoho is something to take into account. 

Key features:

  • AI assistant: Zia, a feature-rich AI assistant that comes with Zoho, can help your teams explore data kept in the CRM.  
  • Support for SMBs: Small and midsize businesses (SMBs) can take advantage of Zoho’s options for workflow automation, lead management, etc..


  • Standard: $14 per user/month
  • Professional: $23 per user/month
  • Enterprise: $40 per user/month
  • Ultimate: $52 per user/month
  • Free trial: 15 days

#6. Bitrix24

Bitrix24, a customer database solution, is appropriate for smaller sales teams. Several helpful features are available in the CRM, which is fairly comprehensive. Additional storage, task, and communication restrictions apply to the free version. The features include an infinite number of leads, a Kanban board view, and personalized pipelines. The self-hosted option is also available if you want to set up Bitrix24’s open-source software on your hardware and feel comfortable taking care of server maintenance, updates, and upgrades on your own. 

Key Features:

  • Online storage (cloud or self-hosted)
  • Live chat software
  • API and native integrations
  • Reports and analytics
  • Call tracking and email integration
  • Unlimited customer records
  • Free mobile CRM


  • Free: $0 per month for limited features for unlimited users
  • Basic: $61 per month for unlimited users
  • Standard: $124 per month for unlimited users
  • Professional: $249 per month for unlimited users
  • Enterprise: $499 per month for 250 users
  • Free trial: 30 days

What Is a Customer Database Software? 

A customer database for a business is a well-organized collection of customer information. Customer database software is a device that automates and records interactions between prospects and customers and other departments such as sales and customer support. 

Is CRM a Customer Database? 

A CRM is a database used for managing customer relationships. While customer database software performs similar tasks, but there are some significant differences.

CRM tracks and arranges communications between your team and clients. Whereas customer database software: gathers consumer information, background knowledge, and behavioral data relevant to your company’s goods and services.

How Do I Create a Customer Database? 

  • List the database’s features.
  • Choose the sources of the information
  • Decide on the database type.
  • Data organization
  • Build up the database
  • Create a routine maintenance schedule.

What Is the Difference Between Customer Database and CRM? 

While both CRMs and CDPs gather data about your customers, the main distinction between the two is that CDPs gather information about how your customers interact with your product or service, whereas CRMs organize and manage customer-facing interactions with your team. Customer relationship management, or CRM, the software frequently includes features for customer databases. 

What Are the Three Types of Customer Databases? 

  • Hierarchical database: Customer data is organized in these databases using a straightforward visual hierarchy.
  • Network database: This approach involves connecting each owner’s data to various customers’ information through a complex web network. 
  • Relational database: Relational databases are digital and are also known as relation-based databases.


A customer database is a piece of software that compiles all of the personal data about a customer, such as their name, email address, purchase history, and demographics. In addition to keeping the information current and enhancing efficiency, it facilitates effective communication with customers. Customer relationship management is built on the management of customer databases, which applies to both small and large businesses as well as everything in between. It’s crucial that the software solution you select works to address the unique needs of your business while staying within your financial constraints.

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