ACCUMULATED DEPRECIATION: Calculation & Examples

Accumulated Depreciation
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Accumulated depreciation occurs when a company records a drop in the value of its fixed assets due to spoilage or leaving them inactive for an extended period. Furthermore, it is the total expense or cost of a company’s revenue on an asset since it was last put to use.

Indeed, every business records the depreciation of its assets at some point. Knowing how to handle depreciation on assets when accumulated in terms of calculation, on the other hand, helps your business stay afloat.

As a result, in this article, we examined how to calculate accumulated depreciation and how it appears on a balance sheet. So, come along with us as we get started.

Understanding Accumulated Depreciation

As previously stated, accumulated depreciation is the total amount of depreciation expense recorded for an asset. In other words, it’s the entire amount of costs devoted to a specific asset during its useful life. Also, the accumulated depreciation account is a contra asset account that appears on a company’s balance sheet, which means it has a credit balance. A credit to a contra-asset account, unlike a conventional asset account, increases its value while a debit diminishes its value. (Read also how to get out of Embezzlement charges)

When an organization records depreciation costs, the same amount is also charged to the accumulated depreciation account, allowing the corporation to reflect both the asset’s cost and total-to-date depreciation. On the balance sheet, this also shows the asset’s net book value.

Eventually, accumulated depreciation appears on the balance sheet as a decrease from the reported gross amount of fixed assets.

A simple Accumulated Depreciation calculation formula is thus: Accumulated depreciation balance= Begining period + Depreciation over time – End period. 

Further Illustration On The Above Explanation

To buttress further on the above explanation, here is an illustration. For example, Hilario’s Trucking Company buys a new truck for $20,000 on January 1st. He estimates that the truck will last for 5 years before it is completely worthless and must be disposed of. At the end of the first year, Hilario would record $4,000 in depreciation expense by debiting the expense account and crediting the accumulated depreciation account.

Because the accumulated depreciation account is a balance sheet account, it is not closed at the end of the year, and the $4,000 balance is carried forward to the following year. Hilario would record another $4,000 in expenses at the end of year two, bringing the total to $8,000. This annual entry would be made until the truck was fully depreciated. To put it another way, the accumulated account is equal to the fixed asset account.

Furthermore, as depreciation expenses are charged against assets, the amount of accumulated depreciation for an asset or group of assets grows over time. When an asset is eventually sold or disposed of, the accumulated depreciation associated with that asset is reversed, removing the item from the company’s balance sheet.

What Are Depreciation Expenses?

Depreciation expenses, on the other hand, are the assigned percentage of the cost of a company’s fixed assets that are appropriate for the term. It’s reported as a non-cash expense on the income statement, reducing the company’s net income, while accumulated depreciation appears under related capitalised assets on the balance sheet.

Furthermore, depreciation expense is debited and accumulated depreciation is credited on the balance sheet for accounting reasons. However, in some cases, the accumulated depreciation account is debited or eliminated. For example, an item has been in use for eight years and has accumulated $100,000 in depreciation.

If the company sells the asset after 8 years, the account must be wiped out because the asset is no longer relevant to the company. As a result, the asset account would be credited, while the accumulated depreciation account would be debited, and there would be a gain or loss based on the fair value of the asset and the amount received.

Because the periodic monthly depreciation entry does not involve a cash transaction, depreciation expenses are classified as non-cash expenses. As a result, the depreciation expense is added back to the statement of cash flows created using the indirect approach to determine cash flow from operations.

When undertaking financial modelling, financial analysts build a depreciation schedule to track the overall depreciation over the life of an asset.

Accumulated Amortization/Depletion

Accumulated amortization and depletion function similarly to accumulated depreciation; they are all contra asset accounts. The naming convention is simply different depending on the asset’s nature. Depreciation is the term used to describe the loss of tangible assets such as property or plant and equipment.

It is called amortization for intangible assets such as patents, licenses, or trademarks, and depletion for natural resource-related assets – for example mines or oil platforms. When amortization or depletion expense for the year is recorded, the corresponding accumulated contra asset accounts are credited

Accumulated Depreciation Calculation

There are basically several methods that the entities could use to calculate accumulated depreciation. Still, in the article, we will discuss two methods that are normally used in the calculation of depreciation for the corporate fixed assets and how accumulated depreciation is related to the depreciation. Typical depreciation methods can include straight line and double-declining balance.

#1. Single Line Method

The formula for the straight-line method is thus:

Depreciation Factor x (1/Lifespan) x Remaining Book Value = Annual Depreciation

Follow these steps to calculate this to a monthly accumulated depreciation formula:

  • Firstly, to figure out how much is left to be depreciated, subtract the asset’s salvage value from its total cost.
  • Subtract the asset’s value from the number of years it will last.
  • Finally, calculate the monthly depreciation by multiplying this figure by 12.

#2. Declining Balance Method

Secondly, you could employ declining balance approach in the calculation of accumulated depreciation. This approach puts a greater emphasis on the asset’s depreciation upfront. It requires that an asset gets maximum use when it’s brand new, and it’s appropriate for assets like electronic equipment and cars. As a result, the amount of depreciation varies from year to year. In addition, The formula for double-declining depreciation is, therefore:

Depreciation Factor x (1/Lifespan) x Remaining Book Value = Annual Depreciation

Furthermore, divide your result by 12 to convert it to a monthly depreciation rate.

How to Calculate Accumulated Depreciation

Calculation of accumulated depreciation is determined by subtracting the estimated scrap/salvage value at the end of its useful life from the initial cost of an asset. And then divided by the number of the estimated useful life of an asset. Even more, you can calculate accumulated depreciation by the sum of all of the depreciation charges to assets from the beginning up to the latest reporting period

See the example of accumulated depreciation expenses below:

Let’s say, for example, the opening balance of accumulated depreciation as it appears on the sheet on the 1st Jan 2019 is USD400,000 and the depreciation charge in the year 2019 is USD40,000, then the entries are as follows:

Dr_Depreciation expenses 40,000 (P&L)

Cr_Accumulated depreciation 40,000 (BS)

Total accumulated depreciation expenses at the end of 31 December 2019 is USD440,000.

Accumulated depreciation on 31 December 2019 is equal to the opening balance amount of USD400,000 plus depreciation charge during the year amount USD40,000.

Now, let’s discuss how to calculate accumulated depreciation.

For instance, we have assets A and B with USD 500,000 and USD400,000, respectively, and useful life 10 and 20 years.

DescriptionDate of purchase in (Rs.)Cost of purchase in (Rs.)Scrap value in (Rs.)Useful life (In years)Method
AJan.1st2002500,000100, 00010Straight Line
BJuly 1st2002400,00080, 00020Diminishing

The straight-line method’s depreciation formula will be thus:

(Cost of Asset – Scrap Value) / Useful Lifetime = Depreciation Expense.

= (500,000 – 100,000) / 10

Note: Scrap Value is equivalent to 400,000, which is also the depreciable value. Hence, we can’t depreciate the asset’s scrap value (100,000), which is the asset’s cost after its useful life expires.

So, the depreciation expense is equal to 400,000 by 10.

= 40,000 per year

Accordingly, the accumulated depreciation will be calculated by adding all of the depreciation expenses up to the reporting date.

Assume the fiscal year of the corporation finishes on June 30th each year. Since machine A was only active for six months this year, we can’t charge the depreciation as a whole in the Income Statement for the Financial Year 2002-2003.

As a result, we’ll multiply the annual depreciation expense by 12 and split it by the number of months it’ll be useful. .e.

(40,000 * 6) / 12 = Depreciation Expense

(20,000) (depreciation for 6 months)

Using the Straight Line Method to Compile an Accumulated Schedule:

This calculation will be done for Asset A’s first and last years where appreciation expenses and cumulative depreciation will now appear as follows:

S/NAccounting periodCost  of AssetDepreciationAccumulated Depreciation Current value
12003500,00020,00020,000480,000
22004480,00040,00060,000440,000
32005440,00040,000100,000400,000
42006400,00040,000140,000360,000
52007360,00040,000180,000320,000
62008320,00040,000220,000280,000
72009280,00040,000260,000240,000
82010240,0040,000300,000200,000
92011200,00040,000340,000160,000
102012160,00040,000380,000120,000
112013120,00020,000400,000100,000

Schedule of Accumulated Depreciation Using the Declining Method:

Let’s use the Diminishing or Declining Method in the calculation of accumulated depreciation for Asset B.

To calculate the Accumulated Depreciation Expenses during the first year of its useful life, we use a percentage of the face value.

Also, we apply the same proportion to the booked of written down value of the asset over the following few years, but the value of the % is not provided in the data we have. However, using the formula below, we can calculate it.

Rate of Depreciation = 1 – (Scrap value / cost value)1/n

                                   = 1 (80,000 / 400,000)1/20

                                   = 7.73    when rounded = 8%

Note: (n = number of years)

Now, For Asset B, the calculation of the depreciation expense table will be as follows.

Financial yearCost value%ageDepreciation of expenseAccumulated depreciationExpWritten down value of the Asset+(cost – Depreciation
2003400,000832,00032, 000368,000
2004368, 000829,44061,440338,560
2005338,560827,08588,525311,475
2006311,475824,918113,443286,557
2007286,557822,925136,367263,633
2008263,633821,091157,458242,542
2009242,542819,403176,861223,139
2010223,139817,851194,712205,288
2011205,288816,423211,135188,865
2012188,865815,109226,245173,755
2013173,755813,900240,145159,855

Conclusion

To wrap it up, on the face of financial accounts, total accumulated depreciation after the period rarely appears. Only the net of fixed assets is visible.

However, in the notes to financial statements, you can see how much the costs of fixed assets are, how much fixed assets are added during the year or period, how much depreciation expenses are charged during the year, and how much total accumulated depreciation is up to the end of the reporting period.

It’s worth noting, however, that due to the change in depreciation procedure, accrued depreciation charges aren’t being charged

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Frequently Asked Questions Accumulated Depreciation

What is accumulated depreciation on balance sheet?

It is the running total of depreciation that has been expensed against the value of an asset. Fixed assets are recorded as a debit on the balance sheet while cumulative depreciation is recorded as a credit–offsetting the asset

What is the difference between depreciation and cumulative depreciation?

Depreciation expense is the amount that a company’s assets drop for a single period (e.g, quarter or the year), while cumulative depreciation is the total amount of wear to date

Why is cumulative depreciation a credit?

Accumulated depreciation has a credit balance because it aggregates the amount of depreciation expense charged against a fixed asset

How do you calculate depreciation?

You calculate each period’s depreciation amount by using the formula: annual depreciation rate/ number of periods in the year. For example, in a 12 period year, if an asset’s expected life is 60 months, the annual depreciation rate for the asset is 12/60 = 20%, and the depreciation rate per period is 20% /12 = 0.0167%

Is it better to depreciate or expense?

Usually, it’s better to expense an item than to depreciate because money has a time value. If you expense the item, you get the deduction in the current tax year, and you can immediately use the money the expense deduction has freed from taxes.

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