33 Best Event Management Software and Tools In 2023

We enjoy discussing event management tools. Specifically, according to experiential marketing statistics, using event management software increases attendance by 20%, productivity by 27%, and profit margin by 20-30% on average.
With so many more free event management software and tools available online these days, it’s no surprise that more and more event planners are taking a look.
We’ve compiled a list of the best event management tools based on real-world user feedback, relative scores on software rating websites like Capterra, and noteworthy features that we know event planners would appreciate. But, before we get started, here’s some more information on how to choose event management software for your next large project. (Britespanbuildings)

How to Select the Best Event Management Software

There are several uses for event management software and a large range of capabilities available, so start by prioritizing your requirements. Do you want to save time on repetitive event management duties like establishing and revising conference schedules? Do you want to improve visitor participation and assist your exhibitors in growing their businesses? How about saving money by upgrading your event registration and ticketing system?

Next, ensure that each tool meets your requirements. While reading through the “Organizers’ Favorite Event Management Software” list below, consider the following:

What will you require for your event? A ticketing system, a web or mobile brochure, an event website, audience engagement solutions, an attendance check-in tool, and exhibitor lead retrieval tools. Make a list of everything that comes to mind.
Is the event planning software compatible with mobile devices? Is there an app available for your attendees on the platform?
What are the app store and software review sites like G2 saying about it?
How simple is it to implement the software? Check to see if you can plan a live demo or a test drive ahead of time.

Top 33 Event Management Software In 2023

#1. Cvent

Cvent’s event management software automates and simplifies the whole planning process. Begin by locating a venue and end with bespoke dashboards and data following your event.

Social Tables provides the best venue sourcing, event planning, guest management, and check-in services. The free event management software and tools allow you to quickly build to-scale designs. You may plan out every aspect and share it with venues, clients, and partners. Furthermore, Social Tables assists you in managing guests, from VIPs to special meal demands, and visually seating them in diagrams.

Social Tables also develops award-winning solutions for hotels and venues, such as CRM software, event sales platforms, and event services platforms.

#3. Tripleseat

For unique event settings, Tripleseat is the best event planning software. It’s a sales and event management online app designed mostly for restaurants, hotels, and venues. You may improve event sales and streamline the planning process by using Tripleseat.

You may collect event leads, convert leads to bookings, create contracts and BEOs, and much more. Tripleseat also provides several reporting options to analyze ROI for event professionals who are obsessed with statistics.

#4. Regpack

Regpack allows you to personalize registration forms and generate an unlimited number of attendance kinds. You can check in guests using a mobile device or allow them to check in themselves. You can even include the software on the sign-up page of your website.

Group registration and encrypted payment processing are also available. If you want to sell things alongside the event, you can also include a cart and rapid checkout. Then, using the software’s survey tool, solicit comments from guests.

#5. Member Solutions

Because Member Solutions was designed to process membership registrations, it is popular among fitness studios. Since its inception in 1991, it has grown to incorporate a variety of event planning tools.

Using a library of templates, its event registration function makes it simple to construct signup forms, liability releases, and other attendance papers. All forms are white-labeled and easily customizable with your corporate branding. If you’re into marketing, Member Solutions’ email marketing feature can assist keep participants informed about your event.

#6. Caterease

Caterease made the catering aspect of event planning easier. It allows you to design visual menus for your visitors. You may also construct ingredient lists and food prep lists for the cooks at the back of the house.

Guests can enter their own meal preferences. The data can then be used to calculate how much food and drinks you require. Caterease’s interface is similar to Microsoft Word and Excel, therefore there is little to no learning curve.

#7. Fonteva

With a single annual cost, Fonteva allows you to manage an unlimited number of events. This service is particularly well-liked in the hospitality business. In fact, the Westin Hotel is a frequent consumer.

Fonteva is a wonderful option if you’re hosting an event with international attendees. The system supports over 100 payment methods, allowing guests to pay for tickets and other things without having to worry about currency conversions.

Additionally, event planners might create a temporary event webpage to keep people interested. For example, in the days preceding up to the event, you can share forums, contests, and other online activities.

#8. Hubb

If you work as a corporate conference manager, you may feel like you’re constantly hunting down programming information for your event. Hubb is capable of resolving this issue. This software allows you to access the content you need for your events more quickly.

Hubb lowers admin time by 67% by allowing speakers to upload their own information. Consider what you could accomplish at an event if you had 67% more time!

#9. Momice

Momice is an all-in-one event management software that covers everything from registration to website creation to event statistics. Although the pricing is in Euros, the solution is accessible to anybody with an internet connection, regardless of location. Starter packages offer access to the event planning tools for three events, and you can add up to five users at once.

#10. Double-dutch

DoubleDutch is all about fostering community. Designing enjoyable guest experiences, future-proofing events, facilitating high-volume event planning, and utilizing a network of partners comprise their four-pronged strategy. The most popular phrases used in its excellent evaluations include “user-friendly” and “wonderful app.”

#11. Ticketmaster

This is a popular ticketing option for everything from tiny get-togethers to huge concerts. The system is adaptable and may also send email confirmations and reminders. It also allows users to register from their phones as well as their PCs.

They add 3.5% to the ticket price plus $1.59 each ticket. While Eventbrite is well-known, some organizers believe the price is a little excessive.

#12. Slack

This popular team communication tool has also been utilized for session interactivity at events. Slack allows you to build several channels for different themes inside the same workspace, allowing you to have secret channels for your team to interact and public channels for guests to use as discussion topics throughout the event.

Users can chat each other one-on-one, make video and phone calls, and share files through the app in addition to group conversations.

#13. ProjectManager

ProjectManager.com is a cloud-based project management software that is expandable to teams and enterprises and offers a method for organizing, collaborating, and expediting project delivery. ProjectManager is an excellent choice for individuals looking for a solution that focuses on team efficiency and project organization.

While ProjectManager is not primarily developed for events, it does provide event organizers with a centralized interface of tools for managing schedules, projects, and collaboration in order to make event project management more efficient.

#14. Wix

Wix is a popular website-creation platform that event organizers use to create event webpages. It has pre-made themes and templates, some of which are specifically built for event websites, and is entirely customisable.

While Wix definitely streamlines website creation, there may be a learning curve when using it for the first time. Furthermore, each time something changes, you’ll have to manually edit event items like the conference agenda and speaker information, which is time-consuming and error-prone.

#15. Slido

Slido, a well-known Q&A and live polling application, allows users to crowdsource popular questions to spark important dialogues. Because a live poll enhances participant engagement and participation, many event apps and conference management tools include live poll functionality.

If you’re hesitant to use another app solely for QA/live polls, first see if your event app already includes these functions. Some event management tools, for example, will display results on a large screen, offer a variety of live poll question templates for quick setup, or support question ranking, auto-reminders, integrating Q&A into speakers’ slides, and so on.

#16. Zoom Events

You’re probably already familiar with Zoom and how to use it, which makes their new event tool, Zoom Events, an appealing alternative. The software is designed to assist organizers with various parts of event management, such as streaming sessions, sharing events, and managing ticketing, among other things.

Zoom Event, on the other hand, has primarily concentrated on smaller courses and webinar series. It also lacks some of the more complex capabilities that other platforms may offer, such as digital booths for sponsors and exhibitors, so if you’re planning a larger conference or event, this may not be the best option.

#17. Everwall

Looking to incorporate social media for events into your event design? Everwall gives the tools you need to create a personalized and social media wall with real-time social media activity from all of your attendees. CNN, Forbes, and Microsoft are among their prestigious clients.

#18. Monday

You may have noticed their upbeat and imaginative advertisements on YouTube recently, since their team and project management software has become a must-have in most event planners’ toolkits. Monday provides a highly visual tracking system with simplified status updates, whether you’re in charge of a team of in-house planners or striving to get all of your event providers on the same page.

While not expressly designed for events, you can simply customize this application for any collaborative endeavor, such as conferences, seminars, and road shows.

#19. Boomset

At Boomset, powerful on-site event tools are the name of the game. With this event management solution, you can manage on-site check-ins, print badges, redeem vouchers, and much more. The marketing tool will also assist you in gathering event data and promoting an event. It’s an excellent complement to any other event management software bundle.

#20. Akkroo

Akkroo uses digital marketing automation and CRM technologies to acquire qualified leads at events. They gain extra points for being simple to combine with other major business tools such as Salesforce, HubSpot, and Marketo.

#21. Attendify

Based on the size of your next event, this mobile event app and online registration tool offers customizable pricing. Some of Attendify’s noteworthy features include links to attendees’ social media accounts, an easy-to-read event agenda, and event sponsor tools.

If you’re looking for event sponsors, here is a fantastic place to start.

#22. Oveit

Because it provides a closed-loop payment solution for events and event locations, Oveit refers to itself as the “final mile of payments.” They’re generally used at festivals and conventions where there will be a large number of individual vendors or a high amount of predicted overall sales.

Oveit’s free edition supports up to 1,000 consumers, so if you’re planning a small product activation or an elite VIP event, you might want to give this service a try.

#23. RSVPBOOK

This adaptable tool simplifies the invitation and event registration processes. RsvpBOOK, which is ideal for classes and multi-track workshops, allows users to post ticket links on social media, handle on-site event check-ins, and instantly build event reports from automatically gathered data.

It’s also worth mentioning that their previous clientele has included huge art education conferences and data protection summits, indicating that they’re no strangers to the B2B industry.

#24. Brushfire

Brushfire is a solution for online event registration and ticketing that is industry-specific. They primarily serve churches and missions, therefore their unique features serve as a shining example of the value of niche software.

Overall, the product remains extremely versatile, providing the best data compliance, participation software, and customisation choices in the events business. Brushfire is worth a second look even if you aren’t planning a faith-based event.

#25. Gather

Restaurants, event venues, and caterers will appreciate our event management solution designed specifically for them. Gather’s main purpose is to streamline venue booking processes, but customers also praise the email communication feature and how simple the platform layout is to use.

#26. GiveSmart

GiveSmart is a mobile fundraising software that is ideal for your upcoming gala or silent auction. Fundraising tools like event ticketing, mobile bidding, and event reporting help brands make the most of their in-person events, whether you’re a non-profit or a tech company.

#27. Guidebook

This app-development platform specializes in anything from tiny gatherings to major company concerns. The Guidebook event offers handy templates, integrations with systems such as Mailchimp and Salesforce, and tools for further development via their open API system.

This year, their customer support teams have received numerous honors for their skills.

#28. Allcal

Allcal is a calendar app that is driven by the community (that would pair nicely with other community-based tools like the aforementioned DoubleDutch). Their clients range from inexperienced monthly game night organizers to seasoned multi-day tech conference organizers.

So, regardless of the type of event you’re arranging, you should look at Allcal’s registration, scheduling, and mobile app calendar tools.

#29. Avochato

Avochato is a CRM that makes texting updates, reminders, or real-time event scheduling adjustments quick and easy. Your customer service and events teams have complete control over the messages that come and depart through a collaborative platform.

Overall, Avochato is a great tool for both the sales and marketing departments before, during, and after events.

#30. Topi

Topi boasts a rapid and economical event planning solution, as well as our favorite motto on our list of event management tools (“designed serendipity”).

The platform’s strengths include a mobile app for your attendees to network on, event registration and check-in tools, and quick lead retrieval capabilities.

#31. GruupMeet

GruupMeet aspires to be the most basic version of all the tools on this list. In their most streamlined configurations, these tools cover the majority of event planning chores and offer unique features like two-way team texting, flight searches, and event statistics.

Attendees who choose to utilize the tool do not need to download any apps or create new accounts, which may be advantageous for your event’s target market.

#32. Trello

Trello is yet another excellent list-making and project-management application that works well with event organizers. Their board and card system provides visual tools to keep colleagues on track. And their user-friendly at-a-glance project update interface keeps event planners calm at all times.

#33. Conference Tracker

The Conference Tracker, an Engineerica product, is one unusually specific attendance monitoring tool that we had to include on this list. Conference Tracker, which is most commonly used by academic institutions, conferences, and education-related organizations, can endure even the most demanding multi-track and complex session events.

They even recommend utilizing this application for minor chores such as checking employee attendance at training seminars.

#34. Ticketbuddies

Ticketbud is a white label ticketing and event planning platform that serves as a one-stop shop for both small and major event organisers. Ticketbud’s ability to arrange variable payout schedules for multiple event vendors utilizing specific dates, weekly, and monthly increments is an intriguing feature.

Users also prefer Ticketbud to similar programs (such as Squarespace) since the software allows for repeated or recurring events, whereas most others do not.

Conclusion

When looking for the best event management tools, your results may differ. Consider employing one or more of these tools if you need a hyper-specific tool for a single event task or an all-in-one event management software capable of handling your various vendors, attendees, and event sites.

Event Management Software FAQs

What are the 5 C’s of event management?

The 5 Cs of event management are Concept, Coordination, Control, Culmination, and Closeout.

What are the 7 key elements of event management?

The 7 key elements of event management are; event infrastructure, audience, attendees, organizers, venue, and media. All of these pieces should be managed by your event software.

What is an event booking system?

By facilitating online/electronic registration and payment, the event booking system makes things simple by making it easy for users to register for any event.