COPY MACHINE: What Is It, Types & Prices

Copy machine
Image Credit: Brother

Today, we use technology to carry out most of our daily activities. A copy machine is one of the devices that makes paper copies of documents and other visual images faster. Most commercial or modern copy machines, Canon, Sharp, etc., use xerography, but their price depends on the machine model and key features. However, keep reading for more information!

What Is A Copy Machine?

A copy machine is a device that makes copies of documents and other images onto paper or other media. Chester Carlson invented the first copy machine in 1938. He called it the “electronic recopying machine”, and since then it has become an essential part of offices and businesses. 

Today, many different copy machines are available, from small, personal devices to large, commercial machines. Among all key commercial copy devices, each machine can make single or multiple copies at an affordable price, Canon, HP, Sharp, etc. So, these machines are usable in offices, schools, and other workplaces.  Some can also scan and email documents.

What Are Copy Machines Called? 

Copy machines are also known as photocopiers, document scanners, photocopy machines, copier machines, or photocopying machines. They use light and static electricity to produce copies of documents and other images.

Types Of Copy Machines

There are numerous types of copy machines, and below are some of them:

#1. Laser Photocopiers:

A laser photocopier, a key commercial copy machine, uses a laser beam to copy images onto paper. This machine usually has a glass plate, the laser beam reflects, and a photosensitive drum. When the laser beam hits the drum, it creates an electrical charge that attracts the toner to the paper.

Laser photocopiers are generally faster and more reliable than traditional photocopiers. They also produce higher quality copies because the laser beam can more accurately reproduce the image on the paper. In addition, they are more expensive than traditional photocopiers, but they are becoming more common in offices and homes.

#2. Inkjet Photocopiers:

Inkjet photocopiers use inkjet technology to produce copies of documents. They use ink cartridges to print copies of documents. The cartridges are filled with ink, and the inkjet head sprays the ink onto the paper to create a copy of the document. 

However, these photocopiers are typically smaller and more affordable than laser photocopiers. They use less electricity and are ideal for home and small office use.

#3. Black And White (Mono) Photocopiers:

Black and white photocopiers, also known as monochrome photocopiers, produce high-quality prints at a lower cost than color photocopiers. In other words, monochrome copy machines have a higher page-per-minute (ppm) speed than color photocopiers and are less expensive.

Thus, monochrome photocopiers are the perfect choice for businesses that produce large quantities of black and white copies, such as legal documents, financial reports, and technical manuals.

#4. Color Photocopiers:

Colour photocopiers are the opposite of black and white copiers. They use a process of mixing colored toners to produce a full-color copy. This type of copy machine is generally more expensive than a black and white photocopier but offers more features and capabilities. Thus, many businesses opt for a color photocopier to produce high-quality marketing materials, such as flyers and brochures.

While a color photocopier can be a worthwhile investment for a business, note that these machines require more maintenance than a black-and-white photocopier. You must replace the toner cartridges more frequently and keep everything clean to prevent jams and other issues.

#5. Desktop Copy Machine:

A desktop copy machine is a small, compact machine designed to sit on a desk or tabletop, making it easy to use and store. They use only A4 paper or smaller sizes and are much smaller and more affordable than larger commercial models.

Meanwhile, these machines often have a paper capacity of around 100 sheets, making them perfect for lower-volume copying. Many also include additional features such as scanning and faxing, making them a versatile all-in-one solution for your office needs. Desktop photocopiers are easy to use and maintain, making them an excellent choice for those not familiar with larger office machines.

#6. Network Copier:

A network copier is another commercial copy machine connected to a network. Multiple users use it in office settings to print, copy, and scan documents. 

These photocopiers are more expensive than regular copiers, but they offer many features that common copiers do not have. They have many features that make them more versatile and convenient. For example, many network copiers can scan documents directly to a computer or email, which can be very helpful for sharing documents with others. Additionally, network copiers often can print on both sides of the paper, which can save time and paper.

#7. Multifunction Copy Machine:

A multifunction copy machine is also a key versatile and convenient office machine. It can copy, print, scan, and fax documents. This machine is ideal for many businesses and home offices. It is easy to use and can save you time and money, but there are a few things to know when using a multifunction photocopy machine. 

  • First, read the instructions before using the machine. 
  • Second, be careful when handling documents you do not want to copy. 
  • Third, place the originals on the glass correctly to copy.
  • Finally, remember to use the correct type of paper and ink when making copies.

How Much Does Copier Cost? 

Copy machine price varies on the type of copier, its features, and the brand. Some copiers are designed for personal use, while others are meant for office settings and can handle high-volume copying needs. 

For example, a small office copy machine may cost around $500, while a high-end commercial copy machine can cost upwards of $5,000. Additionally, copy machine price depends on whether you’re buying a new, used, or leasing. For businesses that produce a lot of printed materials, it may be more cost-effective to lease a copier, so they can always have the latest and most reliable model.

Top Commercial Copy Machine Brands

There are many copy machine brands on the market today. Some of the top brands are:

#1. Canon Copy Machine:

Canon is a top copy machine brand that offers a variety of features to fit any need. It is a renowned brand for both color and black-and-white copy machines. From personal to professional use, the company has a copy machine for everyone, with many models to choose from and fit any budget. 

Canon copy machines are known for their durability, reliability, and excellent performance. If you want a top-quality copy machine, the Canon is the best. The company’s experience and dedication to quality make its products one of the best on the market. Therefore, you can’t go wrong with a Canon copy machine.

#2. Ricoh:

Ricoh is a Japanese company founded in 1936. The company started as a manufacturer of cameras and other optical equipment. Ricoh soon became known for its high-quality copy machines. The company has a long history of innovation and has been the first to market many new technologies.

Furthermore, Ricoh copy machines are known for their reliability and high quality. The company offers a wide range of models to meet the needs of all businesses. They also give many leasing and financing options to make it easy for firms to get their desired equipment.

#3. Xerox:

Xerox is the number two top copy machine brand on our list. It has been for many years. The company offers various machines to suit customers’ needs, from small personal devices to large commercial ones. Their machines are known for their quality, durability, and ease of use. 

However, like Canon’s copy machine, Xerox has a long history of innovation and is always striving to improve its products. They offer excellent customer service and have a strong commitment to customer satisfaction.

#4. Sharp:

Sharp is one of the world’s leading copier manufacturers and related equipment. The company’s products are usable in offices, schools, and businesses around the globe. These products are known for their quality, reliability, and innovative features.

Sharp has a long history of innovation in the copy machine industry. They introduced their first copier in 1972, and since then, the company continues to develop new technologies and products that meet the changing needs of businesses and consumers.

#5. HP:

Most people think of HP as a computer company, but they also make some of the best copy machines on the market. As one of the top copy machine brands, HP is a reliable and affordable option for businesses and home offices. From basic copying and printing to more advanced features like scanning and faxing, HP have you covered.

Whether you need to print in color or black and white, HP has a machine that will meet your needs. They have many features that make them easy to use, such as the ability to connect to your computer or smartphone. And, of course, a top-of-the-line copy machine.

How To Choose The Best Copy Machine

When choosing a copy machine, there are many factors to consider. The following are some tips for your needs:

  • Budget: Copy machines can range in price from a few hundred dollars to several thousand dollars. Hence, knowing how much you can afford to spend will help narrow your choices.
  • Volume needs: If you will use the copy machine frequently, you need a model that can handle a high volume of copies. Conversely, if occasionally, you can get by with a lower-volume model.
  • Paper needs: Some copy machines can only handle standard-sized paper, while others can accommodate legal- or ledger-sized paper. If you have specific paper needs, choose a model that can accommodate them.
  • Features needs: Copy machines have numerous features, from basic models that only make copies to more advanced models that can scan, fax, and email. Hence, decide which features you need and choose a model accordingly.
  • Compare prices and reviews: Once you have determined your budget and needs, you can start comparing prices and reading reviews. These will help you buy the best copy machine.

Which Copier Is Best? 

There are many types and brands of copiers, so it can be difficult to decide which one is best. When choosing a copier, you should consider your specific needs and budget. 

For example, if you need to make multiple copies, you can choose a high-speed machine, but if you have a limited budget, buy a less expensive model. You should also consider features such as automatic duplexing, stapling, and scanning.

What Is The Difference Between A copy Machine And A Printer? 

A copy machine is a device that makes copies of documents and other materials. A printer is a device that prints text or images on paper.

What Is The Best Copier For A Small Business? 

There are many copiers for small businesses. You can use Inkjet, Desktop, or Multifunction copiers for your small business.

Will A Copy Machine Copy Money?

Yes, a copy machine will copy money if you place the money on the glass surface of the copier. The machine uses light to duplicate the image onto a piece of paper, but the copied image will not be as clear as the original money, but it will be a paper copy.


A copy machine is a common device in our neighborhood, and there are several types and different prices. The prices vary on the features and capabilities of your desired brand. However, if you want the best model, research before purchasing one.




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