WORK MANAGEMENT SYSTEM WMS: Definition and How It Works

Work Management System WMS
Photo Credit: PathGuide Technologies

Work management system (WMS) is a tool or process that helps an organization manage and oversee its workflows and workloads simultaneously. It’s like a corporate superpower that can even stun the Avengers! In this article, we will cover everything you need to know about SAP work management system. We also feature the best work management tool you can use today.

Organizations today must endlessly struggle to meet their annual goals and targets in today’s competitive world. Fortunately, there is a way to do this without panicking and nibbling your nails every other day. And it all starts with understanding work management. 

Work Management Systems Overview

Work management is a system that assists businesses in developing an efficient workflow structure that works at all levels of the organization. It aims to streamline several business processes so that in-house and virtual teams can work more efficiently and profitably.

And for this, you carefully evaluate current operational work to identify flaws in the existing structure. Work management also incorporates procedures that assist organizations in aligning their work and executing it flawlessly.

Finally, all of this adds up to (drumroll, please…)

  • Exceptional administrative performance
  • Getting rid of system redundancies
  • Meeting client expectations (while also looking super cool)
  • Using resources effectively
  • Outstanding group collaboration

Most people now confuse work management with project management because the two practices share some similarities.

What Is a Work Management System?

A work management system (WMS) is a combination or set of management devices and strategies for managing teams, tasks, resources, and time. Most of today’s work management systems rely and depend on work management software as it provides organizations with collaboration tools and project management capabilities to guide and optimize the productivity of their teams. 

Here are some of the top features of work management system or software (WMS):

  • Project views such as Gantt charts and project calendars are used to visualize project schedules and plans.
  • Tools for team collaboration in real-time, like message boards and unlimited file storage
  • Task management, time management, and resource management features
  • Time and workload management tools for task sheets.
  • Integrations with other business or project  management software 

The components of a work management system (WMS) read like the features of a strong/powerful project management tool. 

They include resource management, teamwork, time and task administration, budgeting, reporting, and more. In a sense, work management is the axis around which all these spokes revolve. You’ll get more out of your project teams if you set it upright. Some examples of work management systems include;

  1. Scoro
  2. Odoo
  3. Netsuite
  4. Avaza

#1. Scoro

This is an all-in-one solution that brings together all the functionality you could possibly need for your business: projects and tasks, contact management, quoting, team collaboration, billing, and reporting. 

Main features:

  • Projects with subtasks and deadlines.
  • Real-time KPI dashboard/panel
  • Common team calendar and meeting schedules.
  • Contact management
  • Workroll and time tracking.
  • Detailed reports on project progress and finances
  •  Quoting and billing with predefined templates.

#2. Odoo

This is a suite of open-source business applications that covers all your business needs: CRM, e-commerce, account/analysis, register/ inventory,  point of sale, project management, etc.

Key Features:

Design custom dashboards to get an at-a-glance picture of your business. Get precise forecasts. Automate activities based on your sales scripts: calls, meetings, quotes, and real-time messaging to improve collaboration. 

What’s cool about this tool: it converts buy and sell orders into invoices with one click and tracks your payment with a sales plugin.

 Price: From 14 $ users/month.

#3. NetSuite

This work management system is the only unified business management suite that includes ERP/Finance, CRM, and eCommerce for over 40,000 organizations.

Key Feature:

  • Modernizes lead-to-cash processes.
  • Increases productivity across the organization with a 360-degree view of customers.
  • Improves sales performance with forecasting, upselling, commission management, and more
  • Helps you manage global sales and service organizations 

 What makes this tool amazing: NetSuite is suitable for companies of all sizes and industries.

Price: On request.

#4. Avaza

This amazing work management system is an easy project management tool that permits you to collaborate on projects with both your team and clients. You can likewise track your time and bill your customers.

Main features:

  • Task management in a cardboard interface style
  • Computerized task reminders
  • Flexible time tracking and approval of timesheets
  • Send quotes and invoices in seconds

What makes this tool special:  Every project in Avaza has an easy-to-use email address. Simply forward emails from your registered Avaza email address to instantly turn them into tasks.

Price: Start for free with up to 5 projects, $39.95 for limitless projects.

WMS Work Management System

A warehouse management system (WMS) is a software/system solution that provides visibility into a company’s whole inventory and manages the fulfillment of the supply chain from the distribution center to the store shelf. 

By organizing and streamlining the use of resources and material flows, WMS also enables corporations and organizations to maximize their labor and space utilization and equipment investments.  Particularly, WMS work management system was developed to support the demands of an entire universal/global supply chain, including distribution, manufacturing, asset-intensive, and service companies.

In today’s dynamic, omnichannel, gratification economy, connected consumers/clients wish to shop anywhere and return anywhere. To meet this need, companies need to be able to respond quickly with warehouse management software that optimizes compliance capabilities.

Online WMS

Do you wish to check out some online WMS? I compiled a list for you. Let’s check them out already

#1. AdOr

This is a cloud-computing and on-premise warehouse management solution/software that enables small to large businesses in food distribution, consumer goods, retail, and other industries to manage their warehouse systems from any location.  Executives can use the platform to maximize workforce systems, boost efficiency, and identify bottlenecks in order to scale operations up.

The software includes functions such as real-time inventory tracking, order processing, accomplishment management, material issuance, and more. It also improves the discharge of goods and information through the warehouse by increasing order fulfillment accuracy, efficiency, and speed. It also works with XERO.

#2. ShippingEasy

This was designed for online sellers and e-commerce businesses that need many back-end compliance processes such as printing accurate shipping labels, printing labels in batches, and applying  rules to allocate postage want to automate and simplify common order types, automatically send tracking status emails to customers, simplify the returns process, manage inventory and much more

ShippingEasy integrates the platforms that sell online and downloads orders instantly so they can be processed quickly and accurately, and the order status is automatically sent to these platforms once an order is completed.

SAP Work Management System

SAP Work Management system is a detailed and extensive mobile solution or software for automating asset management and field service processes.

Irrespective of connectivity, SAP Work Manager enables remote workers to access, finish, and organize their assigned work orders and service proposals from mobile devices. With the SAP work management system, you have constant access to SAP ERP data, including task schedules, lists, short and long text, repair histories, and material/substantial availability.

Equipped with more information, workers/employees work smarter, spend more time on the job, improve first-time fix rates, and extend asset life by performing more preventive maintenance. 

SAP Work Manager comes with the Mobile Plugin for ERP. The Mobile Plugin for ERP, which is an SAP ABAP plugin that installs in an SAP namespace on your SAP system or software, provides fixed integration and manageable deployment without modifying or adapting standard SAP objects from your existing SAP system.

It enables full configuration, management, and visibility of your SAP Work Manager application within your SAP system/software Infrastructure 

The main features and functions of SAP Work Management system include the following:

  • Single Sign-On “(SSO)”
  • Work Order Processing (WOP)
  •  Notification Processing(NP)
  • Time Tracking (TT)
  • Attachments
  •  Linear Assets (LAM)
  • Control Rounds(CR)
  • Geographical Information System (GIS) ;
  • Counter management component (CMC)
  • Personnel management component (PMC)
  • CustomerS service Component(CSC)
  • Vehicles Available Property (VAP)

#1. Single Sign-On “(SSO)”

This feature allows the user to log in to SAP Work Manager from the mobile device/gadget using “SSO”-Credentials (network) instead of the backend ERP username and signal(password). 

#2. Work Order Processing

The initial transfer or synchronization has been performed and the data has been downloaded to the mobile client device. Each subsequent transfer will only download new or changed data to the device.

By default or programming, the SAP Work Manager software determines the task of a work order based on the personnel number from the work order header. The system requires that there be a single assignment field. Work orders can be assigned to a technician in the assignment field task category.

Work orders can also be allocated to the mobile device/gadget based on a specific job type. You can customize the distinctive order type in the settings panel/dashboard in the backend.

#3. Notification Processing

The application mandates the use of a single mapping field assignment. Messages and notifications can be assigned to a technician at the employee field level, workplace level, or any other custom field. Notifications can be accessed directly on the mobile client device.

#4. Time Log

Time logs can be accessed directly by a field technician. You can also record the hours worked from the mobile device, either independently of the work order being processed or in relation to a specific work order, depending on the configuration. 

#5. Attachments

SAP Work Manager supports the display of master data or transaction attachments on the mobile device. Attachment types include Microsoft Office documents, PDFs, and other common file formats including videos, images, and audio files.

#6. Linear Asset Management (LAM)

This is designed to meet the maintenance needs of linear assets. A linear object is a special type of object that has a length dimension associated with it.

This dimension is represented by starting and ending points or by specifying the length of the asset. For the mobile gadget or device, the linear asset management functionality allows the field technician to work on jobs and notifications that have linear device and function locations.  Field workers can create work orders, notifications, time acknowledgments, and material acknowledgments for linear assets.

#7. Inspection Rounds

In an inspection round, identical/similar repetitive activities are recorded and inspections for many various technical objects. These inspection rounds are distinguished and scheduled in the backend.

The ERP system authorizes the user to customize the variant or span of the inspection rounds to download to the mobile device.

This superb system, the Geographical Information System “(GIS)” incorporates hardware, software, and data to collect, manage, analyze, and display all forms of geo-referenced information. SAP Work Manager comes with a GIS integration framework. It comes standard with predefined mobile parameters specific to Esri, but you can configure and point to any GIS provider of your choice.

#8. Meter Management Component (MMC) 

This allows technicians to access  SAP from a mobile device, with or without network access.

Install Meter Management component with SAP Work Manager to manage work orders of type SM01, RP01 manage, MR01 and SM02.

#9. Crew Management Component

This category is an optional/elective component that permits managers and administrators to manage their crew at significantly lower cost and with greater flexibility. 

When this add-on component is enforced, it includes the following functions to the main SAP Work Manager application: add, delete and select vehicles and technicians from the crew, track vehicle usage using odometer readings and reports, and review and approve the staff time. 

#10. Customer Service Component

This Component is also an elective component developed for use in locations, where some or all of the work of a technician includes maintenance work or services performed under contract for customers or other third parties. If the Customer Service component is installed, you can only view service orders, not work orders.

#11. Vehicle Inventory Function

The vehicle inventory function is used by operators who stock items in their vehicles for use in an appointment calendar(daily use). Vehicle inventory is also used to track tools and other items stored in vehicles. The vehicle inventory function for SAP Work Manager offers functions for stock transport orders and inventory documents.

Conclusion 

So guys, that’s all on the work SAP management system. You should try it out for improved efficiency in your business.

Work Management System FAQs

What does WMS do?

The work management system is a couple or set of management devices and strategies that help organizations manage teams, tasks, resources, and time. 

What are the steps in WMS?

The basic steps in WMS include

  • Work identification/designation.
  • Work planning.
  • Work scheduling.
  • Work performance.
  • Work follow-up.
  • Work examination/analysis

What are the main objectives of work management?

  • Personnel Management.
  • Achievement/performance Management.
  • Project Management.
  • Client/customer Relationship Management
  • Time Management. 
  • Team/crew Collaboration. 
  • Financial Management. 
  • Knowledge Management
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