WHAT ARE BUSINESS INTELLIGENCE TOOLS: Definition, Uses, and Guide

Business Intelligence Tools
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Business performance has been enhanced by the widespread use of cutting-edge technologies due to the information they provide. Using business intelligence (BI) solutions, or rather tools, a company can better understand client behavior, increase its visibility, and boost its productivity. Businesses can take tangible decisions with the aid of the gathered information from the ever-changing business climate. In this post, we’ll talk about business intelligence (BI), some of its key effects, and practical BI technologies. We will also highlight the best open-source business intelligence reporting tools.

Business Intelligence Tools

Business intelligence (BI) tools are categories of software applications that gather and analyze massive amounts of unstructured data from both internal and external systems, including books, journals, documents, health records, photos, files, emails, videos, and other business sources.

The BI Environment includes business models, data models, and ETL technologies, and this organizes and transforms data into usable information. BI employs words like

  • “Big Data” is a term used to describe a collection of enormously complex data sets that may be challenging to process and analyze using conventional database management techniques because they contain both structured and unstructured data.
  • A data warehouse is an integrated, subject-oriented system for reporting and data analysis that supports decision-making.
  • Applying statistical approaches to a significant amount of raw data and creating new patterns and linkages amongst huge relational databases is a process known as data mining.

Influence of Business Intelligence Tools

The following methods that BI has been demonstrated to be helpful for business enterprises

  • Find a quick fix for complicated business issues.
  • Align company operations with corporate strategy and tactics.
  • empowerment of staff
  • decreased time spent manipulating data.
  • learn about your consumers
  • Identify key areas for cost estimation.
  • raise corporate productivity

Application of BI Problems

There are certain difficulties in integrating BI, despite the fact that many businesses have done so and found it to be beneficial to their operations. The following is a list of some of these problems:

  • A large amount of data. Every day, enormous amounts of data are collected, yet it is impossible to process them all at once.
  • Lack of planning.
  • Resistance to change. Except if the approach they are using becomes cumbersome and ineffective, users or groups of users who are utilizing different approaches are unwilling to change it.
  • Defending investments that estimate the impact of new techniques on corporate operations.

List of Best Business Intelligence Tools

The list of best business intelligence tools below is useful for obtaining data, processing it, visualizing it in dashboards, and generating a report for business intelligence purposes.

#1. Birst

Data discovery, analysis, and reporting are all included in the free proprietary SAAS BI platform known as Birst. An easy-to-use platform that connects data from numerous systems and automates data warehousing. Report production and the analytics tool are point-and-click. speedier decision-making due to better performance compared to standard BI frameworks. Analytical processing is quick and high-concurrency with Hadoop data architecture.

#2. SAS

SAS is a proprietary technology that is well renowned for providing the appropriate information to the appropriate people at the appropriate time. It offers a top-notch link for consumers and diverse data sources. Identification and resolution of security issues aid in the protection of company data. supports data visualization, centralized metadata, governance, and scalability. It offers real-time analysis and enables self-service reporting for users.

#3. WebFOCUS

A unique commercial technology called WebFOCUS delivers the appropriate information to the appropriate user. Strong solutions that are simple to manage and compile are offered by WebFOCUS. Through feature-rich and user-friendly InfoApps, it delivers data to the business, clients, and management. Point-to-click analytics and sophisticated data integration. furthermore include various well-known programs such as InfoDiscovery, RSat, and ReportCaster

#4. Query.me

With the aid of robust notebooks that are completely customizable and give meaningful insights rather than cluttered dashboards, Query.me is a business intelligence tool that seeks to modernize SQL teams. Your BI team will be able to collaborate, share, and comment on reports from one easy spot with Query.me, saving you numerous hours spent producing and emailing reports back and forth.

#5. Zoho Analytics

A self-service BI and analytics platform is Zoho Analytics. Users may design intelligent dashboards and do a visual analysis of any data. Users can ask inquiries and receive intelligent answers in the form of insightful reports thanks to its AI-powered assistant.

#6. HubSpot

Software for inbound marketing, sales, and service is called HubSpot. You may organize, keep track of, and develop stronger relationships with leads and customers with the aid of its totally free CRM software. It provides adaptable and potent content management tools that will be useful to developers and marketers.

You may automate operations using its sales software and get deeper insights into prospects. You may operate comprehensive inbound marketing campaigns at scale with the aid of marketing software.

Business Intelligence Tools Reporting

Every firm needs BI reporting tools to prepare, analyze, and present business metrics. Business intelligence reporting is separated into two types. Managed reporting is the process of preparing data for non-technical users by a technical professional, such as an IT associate or data analyst. A BI platform’s ad-hoc reporting feature enables non-technical users to build new reports from start or change old ones without contacting IT.

To enhance decision-making, BI reporting aims to offer data insights. However, not just analysts and IT developers should have the authority to slice data in order to find patterns and insights. Reports that are arranged and tailored in the formats that the company’s decision-makers prefer are needed.

#1. Raven Tools

First on our list of business intelligence tools for reporting is Raven. Raven offers several features as one of the best business intelligence tools for reporting, and these include competitor analysis, social media interaction, tracking of funnel performance, and SEO analysis. Raven Tools helps you keep track of how you’re doing in crowded markets, whether it’s through broad analytics like domain authority or more detailed evaluations of site functioning. Creating customized, expert-caliber marketing reports is also made simpler by the drag-and-drop editor and report generator.

#2. Megalytic

The second on our list of business intelligence tools for reporting is Megalytic. Megalytic specifically makes it easy to import data from a variety of marketing applications, and this results in ease when it comes to combining marketing data from multiple sources. Accessing data from Google Analytics, Facebook Ads, Adwords, and other sources on Megalytic merely takes a few seconds. Data saved in CSV files can also be processed and reported by the utility. Finally, Megalytic is a wise choice if you want to create a thorough report that compiles a ton of scattered data into one location.

#3. Calendar

Any list of the best business intelligence tools for reporting will be incomplete without the Calendar BI tool. The Calendar provides analytics on productivity. It offers a variety of features made specifically to examine how your team uses their time. You can pinpoint important areas in your calendar. The purpose of this is primarily to keep track of your moment-to-moment actions.

Knowing how to manage your time effectively is just as crucial for maximizing marketing output as having your marketing data at your fingertips. Your agenda’s current state and what you can do to improve it are reported to you using Calendar’s plain and straightforward reporting features.

#4. DashThis

Another great BI reporting tool that made it to our list is DashThis. DashThis is a useful tool for quickly keeping up with marketing analytics. Its dashboard offers a clear view of the data from your campaign KPIs. From your dashboard, you may obtain quick analytics and reports.

DashThis streamlines the reporting process by letting you choose a template and then automatically filling that template with your data. In order to share reports with your team, it also exports data as PDF files.

#5. G2

This is the preferred website for comparing software tools side by side. G2 provides thorough analysis and figures for each category of marketing software and covers key elements including pros and cons, features, pricing, client feedback, and more. G2 frequently includes videos and images of the tools in action.

#6. Databox

Databox combines well-known marketing services and social media into a single interface with interfaces with HubSpot, Google Analytics, Facebook, LinkedIn, Instagram, and more. Users can create their own reports in addition to the pre-configured report templates.

You may view campaign KPIs, monitor progress, compute investment returns, and receive notifications when metrics deviate from predetermined ranges using the reporting tool. Of course, Databox has a desktop version, but it also makes data available via apps like Slack and on mobile devices.

Free and Open Source Business Intelligence Tools

Open Source Business Intelligence is the term used to describe the business data that offers crucial firm information. The program is trained to extract pertinent information from this OSBI data in order to give business owners ready-to-use information. These software packages are equipped with customary management and analytical capabilities that enable you to obtain data that is effectively displayed for your brand, project, or business. Typically, OSBI software is free to download. However, there are some tools for which you must oversubscribe or pay service fees.

#1. Zoho Reports

Our list of open-source free business intelligence tools would be incomplete without Zoho Reports. Zoho Reports was developed with the intention of assisting the corporate community by offering analytical data reports and dashboards. It is a fantastic tool for visual report creation and data analysis. It supports two simultaneous users. If you intend to add extra users, you can, but, it’s at an extra expense of $10 per user. If you decide to stick to two users, however, it’s absolutely free.

Although the free edition of this program has a limit of two users, it is still a preferable option for real-time data analysis and for getting unlimited reports and dashboards. The most striking aspect of Zoho Reports is its limitless cloud storage, which does not place any limitations on the size of the files.

#2. Seal Report

As we continue with our list of open-source and free business intelligence tools, we now discuss yet another fantastic BI tool for designing eye-catching reports and dashboards. It was created in C# and is intended for the Microsoft.NET Framework. User-friendly dashboards and interactive reports are the major characteristics of this intriguing BI software. Briefly stated, the software has the following unique qualities.

  • Dynamic SQL sources
  • HTML 5 charts
  • Native pivot tables
  • Charts in Microsoft formats
  • Web report servers
  • HTML rendering via Razor engine
  • Task Scheduler

Together, these elements produce interactive reports that are thorough, simple to understand, and produced with the least amount of effort.

#3. RapidMiner

The third in our list of open-source or free business intelligence tools is RapidMiner. RapidMiner is one of the top OSBI solutions on the market. It undoubtedly has every functionality that data scientists need for data mining and business analytics. The user receives the ability to carry out all data modeling, preparation, and deployment tasks in the same environment. A free version of the program called RapidMiner Community Edition is readily available on the website.

All three of RapidMiner’s products RapidMiner Radoop, RapidMiner Studio, and RapidMiner Server are offered in the free version. You receive around 2GB of storage space on the RapidMiner Server without charge. It offers a few extra features in the paid version, which you can purchase for $2500 per year. RapidMiner currently has support from almost 250,000 data scientists, which demonstrates its value and effectiveness for data analytics.

#4. Jaspersoft BI Tools

The Jaspersoft Community BI Tools, introduced by Tibco in 2014, is one of the most capable Open Source Business Intelligence software solutions available without charge. It is a suite that can be embedded and offers interactive reporting and analytics that can also be used in a mobile or online application. The suite includes a number of tools, each with special features for your convenience. which are

  • JasperReports Server
  • Jaspersoft ETL
  • JasperReports Library
  • Jaspersoft Studio
  • Visualize.JS

One of the most important BI tools in this set of technologies is the JasperReports Server. It is a standalone reporting server with an easy-to-use user interface that produces distinctive web-based reports. The Jaspersoft community is another component of the suite that allows you to share questions, suggestions, and other discussions.

#5. KNIME Business Intelligence Tools

You know, if at the end of the list we failed to include Knime as one of the best open-source free business intelligence reporting tools, that list is incomplete. The Konstanz Information Miner (KNIME), an open-source business intelligence tool created as an integration platform for producing analytical reports, offers an inclusive platform. All the elements necessary for data mining and machine learning are in KNIME. In this business suite, there are primarily two different programs. KNIME Cloud Analytics Platform as well as the KNIME Analytics Platform.

KNIME is a great company with more than a thousand modules to help data scientists and analysts. It offers customers a variety of algorithms to pick from, as well as numerous rapid examples of analysis and a rich toolkit. It is a fairly specialized piece of software, therefore beginners could find it challenging to use. However, KNIME is clearly a practical choice for data scientists and professionals, particularly those eager to work with R, Python, or other predictive machine learning tools. It also enables you to conduct multivariate analysis and data mining.

The only drawback to KNIME is how challenging it is for apprentices to utilize. However, because of its incredible features, this small constraint is insignificant.

#6. BIRT

The outstanding Business Intelligence and Reporting Tools (BIRT) suite from Eclipse is utilized by some of the biggest companies in the world, including Cisco, IBM, and S1. It is sponsored by IBM, Innovent Solutions, and Actuate. As evidenced by its 12 million downloads and more than 2.5 million developers spread across 157 countries, BIRT, a business intelligence tool released in 2004, is undoubtedly the most popular open-source business intelligence software.

This software is a standard in the business because of its remarkable user interface and convenient functionality. It is an embeddable application that can produce a variety of detailed reports with textual information, graphs, and different charts. It includes the report layout as well as tools for data access and scripting.

Even while the primary goal of this software is to satisfy the criteria for intuitive reporting, it can go a little bit farther to incorporate data analysis as well as to show the data in a more grouped and analytical way by carrying out various operations like summation, totals, and percentages. It can also be embedded in numerous other applications. Therefore, don’t worry if you already use other business apps; this program is simple to combine with all of them. To develop compelling reports, BIRT can be precisely incorporated with JAVA/JAVA EE.

#7. SpagoBI

SpagoBI is one of the top options for Open-Source Business Intelligence Software for analyzing, data mining, and charting. It was created by an Italian software services firm called the Open Source Competency Centre of Engineering Group. The software, which has a wide range of analytical features, makes sure that the reports have sophisticated graphics. Specifically, the primary analytical features provided by SpagoBI are as follows:

  • OLAP evaluation
  • Reporting
  • Graphs
  • KPIs
  • Dashboards
  • Geographic reporting
  • Free Inquiry (QbE)
  • Cockpits
  • Data mining

The SpagoBI Server, a component of this software that provides fundamental analytical features, is its most crucial component. Two conceptual models for analysis are available, and each of them supports a variety of features. These include the analytical model that satisfies the requirements for analysis and the behavioral model that controls the end user roles for data visualization and all other documents. Additionally, this software comes with a number of administrative features, such as an import/export tool, a scheduler, menu management, a system for managing user profiles, monitoring and auditing capabilities, graphical user interfaces, and subscription management. Additionally, the cross-platform services offered by this software enable you to carry out analytical tasks pertaining to all associated domains.

What Is The Best Business Intelligence Tool?

  • Microsoft Power BI.
  • Tableau.
  • QlikSense.
  • The Dundas BI.
  • Sisense.

Is Excel Considered a Business Intelligence Tool?

Excel is one of the most widely used BI tools, even if it isn’t the only program to provide formulae and pivot tables.

What Are Business Intelligence Examples?

Business intelligence software comes in various forms, including Microsoft Power BI, SAP Business Projects, Looker, Tableau, Qlik Sense, and many others

What Do Business Intelligence Tools Look For?

In order to assist you to analyze trends and getting insights from your data so that you may make tactical and strategic business decisions, business intelligence (BI) solutions are all about that.

What Questions Does Business Intelligence Ask?

How to Choose a Business Intelligence Tool: Key Questions

  • What benefits might a business intelligence tool offer my organization? 
  • Is it simple to use? 
  • What degree of data source integration is possible with this tool? 
  • What are the costs and is it worthwhile? 
  • What are other professionals in my field saying about these tools?

Conclusion

In business, anyone who insists on doing things the traditional way will eventually wear out without much result. It’s not even an option. I think the discussion should be on using new-edge technologies that better integrate most of the features you need to keep tabs on things and also prioritize management. If this is your focus, you’ll definitely find something that will make you more productive.

Business Intelligence Tools FAQs

What is an intelligence tool?

Business intelligence (BI) solutions are designed to aid in the discovery of patterns and the extraction of useful information from data, allowing for the more informed formulation of both operational and long-term business goals.

Why do we use business intelligence?

The goal of any Business Intelligence system should be to aid in the formation of more prudent management judgments. Business intelligence (BI) provides firms with access to information vital to the success of many areas, including sales, finance, marketing, and many more.

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