Table of Contents Hide
- Reviews of Top 33 Maintenance Management Software
- #1. Wrike
- #2. ManagerPlus
- #3. Fiix
- #4. Hippo CMMS
- #5. FRACTTAL
- #6. Upkeep
- Key Features
- #7. CMMS Asset Essentials
- #8. CMM Axxerion
- #9. Azzier
- #10. CMMS Corrigo
- #11. DirectLine
- #12. eMaint
- #13. eWorkOrders CMMS
- #14. FaciliWorks CMMS
- #15. Fiix CMMS
- #16. FMX CMMS
- #17. CMMS FSI
- #18. FTMaintenance
- #19. Hippo CMMS
- #20. Limp CMMS
- Key Features
- #21. MaintainX
- #22. MaintiMizer
- #23. Maxpanda CMMS
- #24. MicroMain
- #26. CMMS Proteus
- #27. Q Ware CMMS
- What is the Purpose of Maintenance Management Software?
- Types of Maintenance Management Software
- Who Makes Use of Maintenance Management Software?
- The Benefits of Maintenance Management Software
- Challenges of Implementing Maintenance Software
Maintenance processes, particularly for small firms, can be burdensome. If you don’t have enough labor or technical knowledge, you may have trouble distributing work to your technicians and keeping track of which equipment has already been serviced. Having maintenance management software solutions at your disposal will greatly simplify and accelerate these chores.
“Which is the best maintenance management software on the market?” you may be thinking.
“To assist you in answering this issue, we will evaluate the 12 top maintenance management software for small businesses, emphasizing their essential features and pricing alternatives.” In this manner, you’ll be able to determine which ones can assist you in meeting your operating priorities.
Reviews of Top 33 Maintenance Management Software
Wrike is the finest maintenance management software for small enterprises, according to our list. The software excels in terms of versatility and comprehensive capabilities, which are useful for keeping track of many projects and activities. The platform is also noted for its user-friendly interface, which is beneficial for small organizations searching for a simple CMMS.
Lowest Price: Wrike is a free plan that small businesses can use. The plan, which is available for unlimited users, includes task management, spreadsheet views, complex email integrations, file sharing, and access to iPhone and Android apps.
Wrike’s Key Features
- It allows you to arrange data by task or project by using tags and folders. Users can also place the same job in various directories without having to duplicate it.
- Users can add subtasks and activities to each task for better progress tracking and accountability.
- It gives you access to reports and charts that show the status of your tasks and projects. Each folder also includes Folder Statistics, which display vital work metrics.
- It has an Activity Stream, which allows project managers to name team members as well as draw attention to specific concerns and potential bottlenecks in job progress.
- It connects with email, allowing users to generate and assign documents directly from their inbox. Wrike also interacts with key corporate software such as Salesforce, Dropbox, and JIRA.
ManagerPlus, a CMMS with numerous capabilities that can assist small business owners to manage their assets more efficiently, comes in second place. The software is modular in design, with five core modules: inspection, work order management, preventative maintenance, asset management, and inventory management. All of these modules work together to guarantee that critical maintenance management processes are centralized on a single platform.
ManagerPlus’s Key Features
- It integrates many asset management modules into a single platform to decrease overhead and boost ROI.
- It assists customers in managing work orders, tracking inventory, and doing real-time equipment inspections.
- It gives real-time statistics on work orders, such as maintenance costs, supplies, and parts used.
- It enables users to rapidly schedule maintenance procedures in order to reduce downtime and extend asset lifespan.
- It has an easy-to-use UI and customizable at-a-glance dashboards for tracking task progress.
Fiix is our third-best maintenance management platform in terms of value for money. You can use this online maintenance system to manage your assets, schedule preventative maintenance, conduct inspections, and handle maintenance requests. It also includes simple drag-and-drop calendars to assist you in organizing your maintenance jobs and technician scheduling. It also includes bespoke reporting capabilities for processing operational performance and productivity data in real time.
Fixx’s most affordable plan is $35/user/month. Designed primarily for small enterprises, this plan includes tools for preventative maintenance, asset management, asset tagging, and repair order monitoring. This includes their smartphone application.
Fiix’s Key Features
- It includes a completely customizable dashboard as well as workflow automation options to give you maximum control over your maintenance activities.
- It has personalized reporting capabilities that allow you to develop insights based on your goals.
- It offers a unique drag-and-drop calendar that allows you to see who, what, when, and why your maintenance chores are due. It also displays the status of each activity for easier tracking.
- It offers users unique API integrations as well as machine integration adapters.
- It collects maintenance management data from many locations, facilities, or even enterprises and centralizes it.
#4. Hippo CMMS
Hippo CMMS ranks fourth on our list due to its user-friendly interface and comprehensive capabilities that may meet the needs of various business sizes. This platform can handle a variety of operational activities linked to maintaining your equipment and other assets, such as interactive floor layouts and routine maintenance scheduling, as well as cost tracking and maintenance reporting. Furthermore, it provides a unified calendar dashboard that allows you to stay on top of these operations based on your timeframe.
Hippo CMMS, considered one of the top CMMS software for commercial facilities, provides a Hippo Lite subscription that costs $40 per month. It has a user capacity of one and includes basic maintenance management features for work order management, preventative maintenance, document management, and asset management.
Hippo CMMS Features
- It has a comprehensive preventative maintenance module that will assist you in making the most of your assets.
- Its document optimization, job delegation, and productivity tracking capabilities help you streamline work order management.
- It makes equipment maintenance easier by providing real-time visibility into your operational assets.
- It includes native mobile applications to assist you in performing CMMS procedures while on the go.
- It includes an open API that allows it to integrate with a wide range of third-party apps. This allows you to expand its capabilities or integrate it with your existing software ecosystem.
FRACTTAL is a computerized maintenance management solution housed in the cloud designed for businesses wishing to bridge the gap between their physical and digital assets. This platform is made up of three modules that will assist you in streamlining various elements of maintenance activities. It includes the FRACTTAL Asset Cloud for enterprise asset management, the FRACTTAL Box for tracking asset conditions using IoT, and the FRACTTAL On Board for fleet management.
Lowest Price: The standard plan from FRACTTAL costs $85 per month, making it one of the most expensive alternatives on this list. This includes basic maintenance management capabilities, email support, and limitless work order support. It can also support up to three people.
FRACTTAL’s Key Features
- It collects all data about physical and digital assets for improved organization and access to information.
- It includes business intelligence tools that provide reports, KPIs, and trend analysis to assist you in making better decisions.
- It includes sophisticated fleet management software that allows you to enhance remote employee productivity, reduce speeding accidents, and log mileage data for easier cost tracking.
- It combines the Industrial Internet of Things (IoT) with Big Data technologies.
- It offers a plug-and-play interface that allows users to install and implement it without requiring a professional IT team or in-house tech experts.
Upkeep is a mobile-first CMMS developed to improve technician agility and maintenance team productivity. This, like other maintenance management solutions, allows you to streamline work order management, optimize PM scheduling, and even automate your operations. What distinguishes it is that it is designed to improve cooperation and accelerate work processes. It has built-in QR code scanning, real-time notifications, in-app messaging, and unified databases to ensure that distant employees and management are always linked.
Lowest Price: Upkeep is a free plan to help small businesses get started with their maintenance routines. This allows for an unlimited number of users and numerous locations, but only a limited amount of process history storage. If you want to upgrade as your business grows, they have subscription plans starting at $30/user/month.
- It provides an innovative mobile-first interface, making it ideal for organizations with remote personnel.
- It includes built-in barcode scanning, signature capture, photo/video uploading, and communications capabilities to boost mobile team efficiency.
- It features a robust feature set that includes everything from team scheduling to workflow automation and process reporting.
- It offers innovative notification systems that promote team communication and increase the transparency of work processes.
- It features excellent in-app reporting capabilities that provide real-time data on your productivity and performance.
#7. CMMS Asset Essentials
Dude Solutions’ Asset Essentials is a lean-based software for streamlining work order assignments and inventory control. With built-in KPIs and support for EH&S paperwork, this is also an excellent choice for safety and compliance planning. The software can also be used to manage spare parts inventory, with access to procurement and requisition requests linked.
- Monitor overall equipment efficiency (OEE)
- Tracking incidents connected to OSHA
- Work order allocations are determined by personnel availability.
#8. CMM Axxerion
Axxerion is a platform for facilities and maintenance management that can track preventative, remedial, and predictive maintenance activities. Axxerion tries to deliver all necessary tools inside a single user interface as an all-in-one solution. The software can also be used to track important equipment and supporting systems as a complete enterprise asset management (EAM) solution.
- Planned maintenance
- Work order management on the go
- Project management software
Azzier is a sophisticated CMMS with mobile support for any internet-connected device, PC, or tablet. The software enables simple management of requests, work orders, and procedures from a dependable and centralized place. The built-in project management tool allows you to track milestones for complex maintenance and facility projects.
- A timecard module dedicated to time tracking
- iOS and Android mobile apps
- Management of vendors and labor
#10. CMMS Corrigo
JLL Technologies’ Corrigo CMMS includes an easy-to-use interface and a dashboard that displays specific KPIs for your business. Work order automation is available, as are various AI-powered technologies for expediting maintenance work across all facility locations. For comprehensive remote connectivity, a smartphone app is available.
- Financial forecasting tools powered by AI
- Management of dispatches
- A platform that is interoperable
DirectLine from Megamation is a comprehensive set of maintenance management solutions designed for use in manufacturing, healthcare, and other structured environments. This platform is completely customizable, with RFID tag support, better security, and good software support. The software is accessible for a simple monthly service cost, and the company gives a 60-day cancellation guarantee to ensure client satisfaction.
- Features for health and safety
- Scanners for RFID and barcodes
- Dedicated technical and training assistance
EMaint, an EAM/CMMS platform, has over 50,000 users globally and has shown to be a trustworthy maintenance management resource. It’s highly customizable, and users may change things like data fields, themes, workflows, and dashboards. eMaint also includes additional features like condition monitoring and data visualization.
- Management of work orders
- Reporting capabilities that are extensive
- Asset lifecycle management in its entirety
- Team: $33 per month per user, three-user bundle
- Professional: $85 per month per user, with three or more users
- Enterprise: $120/month per user, for groups of 5 or more.
#13. eWorkOrders CMMS
EWorkOrders is a highly rated CMMS/EAM software solution that provides businesses with total resource control. The software may be used to track each asset’s entire lifecycle, send work orders, and manage vendor relationships. One of the nicest aspects of eWorkOrders is the user-friendly service request interface, which allows anyone to easily submit maintenance requests.
- Materials management
- Time and labor tracking
- Importing data has been simplified.
#14. FaciliWorks CMMS
CyberMetrics’ FaciliWorks CMMS is an all-in-one solution for facility maintenance management. Based on your specific requirements, the software can be deployed as a vendor-hosted, on-site server, or web-based solution. This is a wonderful alternative for improving efficiency because it has capabilities that address all aspects of maintenance, vendor, and asset management.
- Preventive maintenance planning
- Keep track of predictive maintenance KPIs.
- Software certification services for regulatory requirements
Cost: Starting at $70 per concurrent user per month.
#15. Fiix CMMS
Rockwell Automation’s Fiix is a competent CMMS with a modern design and interface. The Fiix mobile app is especially handy for swiftly scanning equipment barcodes and attaching documents, images, and task lists. Users can create AI-generated reports at any moment, and tracking and reporting capabilities are simple to set up.
- A straightforward work request procedure
- Scheduling based on conditions
- AI-powered Fiix Foresight reports
- Up to three users are free with limited functionality.
- Basic: $45 per user per month
- Professional: $75 per user per month
- Enterprise: Please contact us for a quote.
#16. FMX CMMS
FMXcmms is a user-friendly maintenance management software designed to improve operations and increase asset lifespan. A maintenance calendar is a graphical tool for assigning, viewing and amending all planned work for your facility. It is also simple to close maintenance work orders, and technicians can submit supporting information such as cost and hours worked for each job.
- Asset mapping that is interactive
- Requests for mobile incidents
- Integration of QuickBooks Online
- Essentials: Basic functions are provided for free.
- Choose: $35/month per user
- Plus: $60 per user each month
- Contact us for a quote.
#17. CMMS FSI
FSI is a one-of-a-kind cloud-based CMMS designed specifically for healthcare maintenance management. This is an excellent option for hospitals and other healthcare organizations seeking to maintain compliance while streamlining asset management. The FSI platform is also ideally suited for educational, government, and industrial applications.
- Management of compliance
- Help with project management
- Keep track of and make changes to floor designs and equipment schematics.
FTMaintenance is a well-known CMMS designed for asset, inventory, and work order management. This secure platform allows you to easily gather information for each work assignment and asset while also keeping a complete history for auditing purposes. In addition, the organization provides extended implementation services and support to help with each deployment.
- Scheduler for preventive maintenance
- Requests for mobile work were simplified.
- Comprehensive maintenance reports
#19. Hippo CMMS
IOFFICE’s Hippo CMMS is a straightforward solution for maintenance management and inventory control. The Hippo Mobile app allows for remote access to the platform. Technicians and other users can also use their mobile devices to scan barcodes and submit images.
- Inventory and component tracking
- Work orders placed on demand
- Comprehensive maintenance reports
- Hippo Starter costs $39 per month per user.
- Hippo Plus costs $69 per month per user.
- Hippo Pro costs $99 per month per user.
#20. Limp CMMS
Limble is a mobile CMMS platform that also includes an enterprise asset management feature. Limble maintenance work orders are instantly synchronized across all devices for real-time data visibility. The interactive calendar can be used to plan preventative maintenance requests and receive automated alerts when they are completed or when the work status changes.
- Orders for mobile work
- Text to speech
- Customized notifications and alerts
- Starter: $40 per user per month
- Professional: $70 per user per month
- Business Plus+: $105 per user each month
- Enterprise: $185 per user per month
MaintainX is an outstanding platform for complicated facility network operations and maintenance management. Work orders can be produced automatically from fresh requests that enter the MaintainX queue. This software also enables barcode scanning, allowing you to quickly retrieve asset and part information.
- The real-time conversation is built in.
- A full digital audit trail
- In charge of checklists and inspections
- Basic: A free service with basic functionality for small groups.
- $8.33/month per user is required.
- Premium: $32.50 per user each month
- Enterprise: Please contact us for a quote.
Ashcom Technologies’ MaintiMizer is a robust CMMS that includes the mobile MaintiMizer work request app for iOS and Android devices. The main software is available in three different flavors, including the Blackbox 2 all-in-one software and hardware bundle. Businesses can also acquire a fully online SaaS implementation or a user-friendly web edition.
- Mobile access that is secure
- Metrics and reports that are unique
- Integrations with numerous third-party platforms
#23. Maxpanda CMMS
Maxpanda CMMS is an enterprise-ready maintenance platform with several dashboards. This software, as a web-based operations tool, is simply accessible from any internet-connected device. Maxpanda’s service team is accessible 24 hours a day, 7 days a week to assist with training and technical assistance.
- An easy-to-use interface
- QR and bar codes are supported.
- Import and integration of data
- Beginner: $99/month paid annually
- Superior: $229/month paid yearly
- Standard: $329 per month, paid yearly
- Professional: $499 per month, paid yearly
- Enterprise: $999 per month, payable annually
MicroMain is a complete maintenance and operations solution with familiar and fully customizable core CMMS capabilities. This platform is designed for IoT connectivity and can read custom QR codes and barcodes. There are significant reporting options, including built-in templates for tracking equipment downtime and maintenance histories.
- Tools for workforce management
- Predictive and preventive maintenance is supported.
- Support for QR codes and barcodes
#25. MPulse Maintenance management
MPulse is an easy-to-use CMMS software system that includes full maintenance and operational assistance. The interface design is current and adapts to any device’s viewing style, such as desktop, smartphone, and tablet. To meet the needs of experts, complex tracking applications, and enterprise deployments, feature sets are divided into three software plans.
- Device interfaces that adapt
- Reporting in graphs
- Integration of media and documents
- Professional: $80 per user per month
- Advanced: $100 per user each month
- Enterprise: $130 per user per month
#26. CMMS Proteus
Eagle Proteus CMMS is a comprehensive maintenance management system that can track all areas of equipment facility work. This software delivers a cloud-based environment complete with digital tools for engineers, schedulers, and management. Proteus can also be linked to other platforms, such as ERP systems, to provide a comprehensive corporate solution.
- Work orders that are automated
- Tracking inventory and spare parts
- KPIs in real time
- Cost per user: $33 per month
#27. Q Ware CMMS
Q Ware is a CMMS platform that allows for total facility management. The software user interface’s straightforward design makes it simple for employees to engage with the system’s multiple programs. Job order management, work scheduling, and inventory management are the three main app suites.
- Support for barcode scanning
- Documents can be stored in the cloud indefinitely.
- Vendor management
What is the Purpose of Maintenance Management Software?
#1. Minimizing downtime
- Ensure the availability of equipment.
- Increase output.
- Reduce waste and redo
- Increase asset life
#2. Keeping the workplace safe and compliant
- Create health and safety procedures.
- Incident management and tracking
- Keep track of and check compliance
- Manage permissions and document audits
#3. Cost-cutting measures
- Reduce your labor costs.
- Purchase fewer spare parts and components.
- Keep track of and manage warranty expenditures.
#4. Managing people and processes.
- Assets, records, and work orders should all be organized.
- Maintenance and labor schedules
- Spend less time on administrative duties.
- Learn more about vendor connections.
#5. Information organization
- Reporting can be customized and automated.
- Keep track of maintenance KPIs and metrics.
- Create thorough asset histories.
#6. Preventive maintenance coordination
- Make maintenance triggers.
- Make use of condition monitoring sensors.
- Standardize preventive maintenance tasks.
Types of Maintenance Management Software
#1. Computerized Maintenance Management System (CMMS)
A CMMS oversees all maintenance during an asset’s operational life. Automation, scheduling, inventory management, and record-keeping are all responsibilities of a CMMS.
#2. Enterprise Asset Management (EAM)
EAM software provides a comprehensive view of a facility’s assets across their full life cycle, which includes design, building, operation, maintenance, and replacement.
#3. Enterprise Resource Planning (ERP)
ERP software is used to manage day-to-day business operations such as accounting and manufacturing. ERP systems allow data to move between processes, including maintenance.
#4. Asset Performance Management (APM)
APM solutions integrate advanced software technologies to increase asset reliability and availability. It gathers and analyzes real-time data to determine value and risk.
Who Makes Use of Maintenance Management Software?
Organizations of all sizes and industries are abandoning traditional maintenance management systems such as paper and Excel in favor of maintenance software to help them conquer maintenance chaos, enhance productivity, decrease costs, and reduce downtime.
Maintenance software can have an impact on a variety of functions inside a company. Here are a few examples of key users and how they might benefit from maintenance software.
#1. Maintenance Managers
- Maintenance schedule
- Work orders should be assigned.
- Make standard job lists.
- Organize your resources (ie. SOPs, audit reports, etc.)
- View and finish work orders
- Keep track of asset condition notes.
- Check to see if parts are available.
- Make and use standard error codes
- Send in work requests
- Documentation breakdowns
- View and execute tasks that have been scheduled (ie. cleaning equipment)
#4. Inventory controllers
- Create a digital inventory database.
- Set minimum part quantity
- Orders for spare components should be automated.
- Create inventory utilization and cost reports.
#5. Plant managers and dependability
- Capturing and analyzing metrics for maintenance.
- Learn about maintenance costs.
- Measuring productivity
- Cordinating audits.
#6. Executives (CEOs, CFOs, etc)
- Connect maintenance to other business units.
- Access production, cost, and other reports.
- Create more accurate and informed budgets.
- Keeping a company’s data and information safe
The Benefits of Maintenance Management Software
#1. Work Orders Management
Stop using paper, whiteboards, and spreadsheets to manage work orders. Maintenance management software makes it simple to create, browse, track, prioritize, and fulfill work orders from anywhere, at any time. For any work request or asset, you may access previous work orders, attach photographs and documents, and build task lists. Work order software can help your business become more productive and eliminate unplanned downtime.
#2. Comprehensive asset histories
The past of an asset can explain its performance in the present and future. Using notes, photos, and root cause analysis, maintenance software allows facilities to record previous issues, inspections, and solutions for particular assets. Maintenance personnel can utilize these tools to evaluate how previous breakdowns were resolved, allowing them to remedy reoccurring issues promptly and effectively, minimizing downtime.
#3. Inventory management
When you don’t have the parts you need, a few minutes of downtime can easily develop into days or weeks of delayed output. Maintenance management software gives you greater control over your inventories to prevent this from happening. It keeps track of parts, connects you to suppliers and vendors, optimizes inventory levels, and alerts appropriate staff when a stock falls below minimal quantities, allowing you to control inventory costs and increase uptime.
#4. Maintenance Reporting
Data drives the best decisions. Maintenance software helps you to collect data on anything from asset performance to labor and organize it into easy-to-read reports. Maintenance reporting is now easier than ever thanks to custom templates and automated reports. You may discover patterns, target inefficiencies, solve problems before they become major issues, and identify opportunities to reduce costs and downtime.
#5. Preventive Maintenance
The days of racing around putting out fires have passed. Maintenance software makes preventive maintenance easier and puts an end to maintenance mayhem. Preventive maintenance software allows you to schedule maintenance, send notifications to specialists when a job is due, and boost access to resources that make planned chores faster and more effective. The end result is a more efficient approach that promotes preventive maintenance.
#6. Maintenance Planning
There never seems to be enough time in the day to complete all of one’s tasks. Maintenance scheduling software can help you make the most of the time you do have by eliminating waste and fine-tuning your procedures. Calendars, usage-based triggers, workflows, automated reports, mobile apps, and notifications are examples of maintenance software tools that can help your facility save time, control expenses, and improve asset health.
Challenges of Implementing Maintenance Software
#1. Training and organizational culture
Getting the most out of maintenance software is nearly impossible unless your crew is eager and able to use it. Obtaining buy-in begins with the search for software. It’s vital to convene everyone who is going to deal with the system, establish their goals, receive their feedback, and describe the significance of maintenance software. This way, everyone is on the same page and everyone’s voice is heard. It is also critical to engage in good training so that users understand how to use maintenance software efficiently and successfully.
#2. Policies and procedures for maintenance
Just as a house without a solid foundation would collapse, so will your maintenance software implementation if it is not accompanied by the necessary processes and policies. These tools might be as simple as a standard procedure for receiving work orders or as complex as developing an asset management strategy or a formal preventive maintenance program. When responsibilities, expectations, and standard processes for approvals, purchases, and other duties are clearly defined, it is more likely that maintenance software will be used as intended.
#3. Technology costs and availability
Implementing maintenance software has a cost, not just for the system, but also for training, upgrading equipment, and/or additional staff or expertise. Adapting to maintenance software necessitates time, patience, and both human and financial capital, all of which are not always readily available. When confronted with this challenge, it is critical to move slowly, become acquainted with new systems, and gradually scale up. Create a pilot program to safely implement and scale maintenance software.
#4. Data collection, analysis, and security
Maintenance software insights are only as good as the data you collect. It will be impossible to obtain an accurate, comprehensive perspective of your maintenance operations if technicians do not use the system consistently. Similarly, if your data is not safe, all you’ve worked for could be lost in an instant. The key to overcoming this difficulty is strength training, gaining buy-in, finding an easy-to-use technology, and investing in data security and a sound mechanism to cope with data loss and emergencies.
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