BUILDING SUCCESSFUL HYBRID TEAMS: How to Build Successful Hybrid Teams

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After over two years of remote work, companies around the world are slowly reintroducing employees to the office setting, and in doing so, they are implementing a wide range of strategies to help employees adjust to the dramatic change from their previous, more familiar routine. This has led to the rise of hybrid teams as the trend of the future in the workplace. Many company executives fumbled during the early days of the Covid epidemic, or are still stumbling through the murky waters of hybrid work arrangements today. Although many workers are content to continue their telecommuting arrangements, hybrid offices are gaining popularity among both workers and their employers. To fulfill the aims of building successful hybrid teams, leaders must ensure that all team members feel included, can engage and cooperate effectively, and have the tools they need to interact with colleagues.

How Do You Build a Good Hybrid Team?

The one most important factor in building successful hybrid teams is showing you care. You show team you care by acknowledging their struggles and the effects of the change on their daily life at work and at home. Let the understand that you are with them. And just because things may be difficult at first doesn’t mean they don’t have your backing.

Building Successful Hybrid Teams- Key Factors

The benefits of a multidisciplinary team are obvious. Hybrid teams can often function in asynchronous environments, with members just needing to be present at scheduled meetings.

As a result, workers will have more time during normal business hours to take care of other matters. These may include atending to personal errands, meeting medical obligations, or being present at family events like school drop-offs.

Even though it’s hard to make the switch to building successful hybrid teams, it’s a good idea to look into it if you want to keep the benefits of highly engaged employees without lowering company output.

Below, you’ll find detailed instructions for building and nurturing unique  and sucessful hybrid teams.

#1. Ensure that Everyone is in Support

First and foremost, while making the switch and building to hybrid teams, everyone must be on board with the concept to be a successful one. This arrangement goes beyond a simple policy that upper-level management has set and employees are supposed to adhere to.

Everyone must instead comprehend the rationale for your company’s adoption of this new configuration.

For instance, some workers could want to continue working entirely from home rather than returning to the workplace. They may be reluctant to return to the office and incur these fees once more because they have become accustomed to not having to commute or save money on gas.

Others, though, might no longer want for remote days, particularly if they found it difficult to disengage when working from home. According to a research by Buffer, this difficulty and loneliness were the two main challenges faced by remote workers.

Start with empathy and understanding if you want to properly engage your staff. Recognize any worries they may have about going to work every day, or not going, and involve them in developing solutions. Everyone dislikes change and uncertainty, but the more agency and control someone has over that change, the more open they are to it.

Even better would be to give employees the choice. Everyone has the option to choose whether they wish to visit the office each day or not. Some people might prefer to go to a 4-day work week. Find the system that benefits both your staff and your business.

#2. Foster a Culture of Growth for Your Team.

Every transition and change brings with it difficulties. But truly successful teams embrace a growth mindset and take initiative in looking for and evaluating solutions, rather than dwelling on the difficulties and obstacles.

This means that you should do all in your power to involve your staff in the shift. Explain your ideas to them, or invite participation if anyone has suggestions for how to make things simpler for everyone.

Everyone will be more engaged in the shift if they feel like they have a role to play. In fact, as they work to solve issues together and improve the new working environment, it can even strengthen the bonds within your team.

The capacity to develop through difficulties while also expanding the business through excellent teamwork is a sign of a highly effective and powerful team.

As a result, make it a point to set an example for that behavior in your team, and observe how well received this initiative is.

#3. Establish a Communal Schedule

Employees who work on hybrid and flexible schedules make up hybrid teams. As a result, not all team members will work the typical nine to five, Monday through Friday, schedule. Hybrid teams should start by developing a shared calendar that details when each team member is reachable, when they are “on the clock” but working independently, and when they are inaccessible so that everyone on the team is aware of when their team is ready to cooperate.

Plan on having at least one day a week where no one is scheduled for any meetings, or at least a set time each day when everyone is accessible for instantaneous communication and cooperation. Having more options for arranging appointments, skipping a long commute, or otherwise improving one’s quality of life during periods when people are otherwise tethered to their laptops might help relieve the strain of childcare or caregiving responsibilities.

#4. Establish Communication norms

Those who have spent a year just communicating remotely may find it difficult to adjust to recommended practices for hybrid communication. Establish communication guidelines that specify when synchronous communication is needed or expected and when asynchronous means are preferable to guarantee that all team members are on the same page regarding when and with which tools it is appropriate to contact them.

For instance, team members who work on a flexible core hours schedule might like to only be reached directly between the hours of 8am and noon, saving the afternoon for uninterrupted solo work, during which they would rather only be reached via email, rather than Slack.

#5. Establish a Trust-based Envronment

The ability to function as a hybrid team member is not innate in every employee. Some people who are accustomed to working solely from home or exclusively in an office setting may find the concept of hybrid work to be foreign or even frightening.

As a first step toward ensuring that everyone on the hybrid team has a seamless transition, it’s important to foster an environment based on trust and open communication where people feel safe raising their hands for assistance.

#6. Make Room for Connection and Interaction

Some employees may be part of the same hybrid team but never have the chance or a specific reason to interact in person because of the details of their schedules.

Team leaders should emphasize the value of interpersonal connection between hybrid team members by providing opportunities for them to get to know one another outside of their professional responsibilities, such as virtual happy hours or holiday celebrations, in order to ensure that all hybrid team members feel comfortable working with one another.

#7. Create and Document Your Process.

As you transition to a hybrid workplace, documenting your new procedures can make it easier to smoothly integrate everyone.

You can give staff members a reference manual or handbook that instructs them on how to proactively address issues by establishing standard operating procedures for the majority of things.

These procedures that have been written down are extremely useful for integrating new team members. Once you’ve created them from custom or using a template, it will be simple to make any adjustments that are necessary, such as when procedures alter or new team members are added.

Are you curious about the procedures your business might be able to document? An illustration might be a company that wished to record your hiring and onboarding procedure. This serves as a guide for teams that will welcome new hires and show them around your company’s operations in addition to any HR professionals.

You can develop clear written procedures for team-specific projects or company-wide activities that need to follow some form of protocol to ensure that nothing falls through the cracks, from hiring to onboarding to launching and concluding new initiatives.

#8. Invest in the Right and Quality Tools

You must provide your hybrid team with the appropriate tools to improve their performance if you want to provide them with genuine support. Fortunately, you probably already have the most of these technologies if your business operated remotely due to the epidemic.

To address various demands and tasks, it is always beneficial to keep an eye on new tools that are continually entering the market.

You may want to have team leaders stay in touch with everyone to see what might be lacking in order to properly ensure that every team gets all the resources they require. To bridge the gap between a fully remote workplace and a hybrid workplace, several technologies could be required.

After all is said and done, pay attention to what your team tells you they need and look for a product that might meet that requirement and keep everyone.

#9. Give Your Team’s Health and Wellbeing Top Priority.

People who worked from home during the epidemic reported having more intense emotions of loneliness. Of course, this was a problem that remote workers had to deal with before the epidemic, but social isolation during it simply made things worse, especially for those workers who may have never done any work from home in their whole lives.

Employers must take action to ensure that everyone’s health and welfare are a priority as we emerge from this turbulent moment. Your staff needs to understand that you value their mental health and wellness and that you are taking appropriate steps to assist it.

One possibility is to contribute the money you save by not renewing expensive office leases to an employee wellness fund. If they work from home, this fund may be used to pay for everything they need to maintain their health, such as gym memberships, therapy appointments, or even bonuses that allow them to make greater investments for their well-being.

Employees feel heard as a result. And if you think a hybrid workplace is the best option for everyone, you’ll work hard to prove these statements.

#10. Promote Team-Building Exercises

As we discussed before, one way to make employees feel appreciated by your company is to provide them with additional benefits that focus on their mental health and well-being.

Benefits like these can be scaled back if they aren’t currently feasible. Depending on the makeup of your team, you might want to provide optional team-building exercises or other bonding activities, either in-person or online.

Create a dedicated Slack channel for personal communications so distant workers won’t miss out on any office humor or banter. It all comes down to being more approachable and showing your staff that you value their work.

Allowing employees to feel like they belong on the team, even if they only interact with one another sometimes, is one of the most crucial things to keep in mind during this process. This is especially important to maintain high levels of employee engagement if your hybrid team is made up entirely of totally remote workers from various cities, states, or international locations.

What Makes a Good Hybrid Team?

A hybrid team is a flexible organizational structure in which some team members operate from home offices while others do so from shared workspaces. Employees can choose between working in an office setting or remotely from anywhere with hybrid team arrangements.

How Can You make a Hybrid Work Successful?

Tips for hybrid workers to increase productivity

  • Plan beforehand. Making a plan is one of the best things you can do before the start of any workday or week.
  • Choose the appropriate location. “Everything has a time and place
  • Keep the same configuration in both places.
  • Keep lines of communication open.
  • Employ the cloud.

How Do You Keep Hybrid Teams Engaged?

Since you plan on building successful hybrid teams, heres a few thing to make it more engaging;  

  • Consciously create social interactions.
  • Select tools and systems that are remote-first.
  • Give remote workers bonuses and benefits.
  • Encourage work sessions done remotely.
  • Use the space you have.

How Do You Motivate Hybrid Teams?

Employee Motivation and Management in a Hybrid Workplace;

  • Employees who feel appreciated will always work harder.
  • Possess both a growth mindset and a positive outlook.
  • Establish precise goals for your daily and weekly production.
  • To establish the tone for the day, schedule daily huddles.
  • Daily follow-up with remote workers

What are 4 Strategies for Strengthening Teams?

The Four Best Strategies To Improve Teamwork

  • Listen. In order to build trust, one must be a good listener.
  • Observe your body language. Our capacity to read body language has an impact on how at ease we feel around others.
  • Be true to yourself.
  • Respect for privacy and ideas


The benefit of a hybrid workplace is simple to understand. Many businesses that might use the hybrid team configuration are able to work primarily asynchronously, only coming together during certain times or days.

Employees can now take use of the extra time during regular business hours to take care of personal chores, maintain medical appointments, or even be more present at family events like school drop-offs.

Employers benefit directly from allowing for more freedom and flexibility. One example is the ability to defray operating expenses like paying an office lease. They might relocate to a coworking location with a limited daily capacity or decide to just reserve conference rooms for meetings when necessary.

Building Successful Hybrid Teams FAQs

What are techniques would you use to motivate your team?

Techniques to motivate your team may include;

  • Set definite objectives and share your vision.
  • Be in touch with your staff.
  • Encourage collaboration.
  • a wholesome work environment.
  • Give your employees praise and acknowledge them.
  • Don’t limit prospects for growth.
  • Give workers the room they require so they can

How can you create a productive hybrid workplace?

Here are a few ideas you can implement the right way to create a successful hybrid work environment for your teams;

  • The key is to concentrate on staff engagement.
  • Get rid of “top-down” communication.
  • Recognize the human experience.
  • Build a community.
  • Keep an eye on the time.
  • Utilize the entire field of play by seeing it.
  • Set goals and let your team carry them out.


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