Controlling all of the departments’ activities inside an organization is the goal of office administration. It’s a procedure that manages an office’s daily activities. The work of other departments is assisted by this department. For other departments, they perform centralized work. The office administration manager is in charge of this division. They must manage the typing service, keep track of the paperwork, and manage office supplies like stationery. When other departments are under strain, they provide support. However, this article explains more about the job description, salary, and social security benefits of office administration.
Office Administration
Office administration is the management and coordination of administrative tasks and duties in an office setting. It involves planning and overseeing office activities to make sure things run smoothly and work well.
Administration is usually the job of an office administrator or boss. Depending on how the organization works in general and how complicated the tasks are, the manager or supervisor may only be in charge of a few core tasks or a wide range of functions.
However, the management of the office’s staff is one of the key responsibilities of office administration. Office administrators are typically in charge of managing the office employees and ensuring that each employee has the tools necessary to successfully complete the tasks that have been given to them.
Any organization must have an effective office administration system in place, but the venture capital sector requires it more than most. Office managers are in charge of ensuring that everything is available for everyone to be productive and that the office runs smoothly. They also play a significant role in assisting the partners and staff of the company, ensuring that they can concentrate on what they do best.
However, they frequently represent the company’s guests and clients; therefore, they need to be polished and approachable.
Office administration with an emphasis on supporting the Social Security Administration (SSA) is known as social security office administration. The administration of social security benefits is one of the many responsibilities of office administrators in this industry. This includes responding to recipients’ inquiries, processing applications, and offering support with appeals. The SSA’s computer systems and databases are also maintained by social security office administrators. They could also be in charge of handling appeals, conducting fraud investigations, and conducting audits. Office managers in this industry need to be well-versed in social security law and processes.
The following are some of the main responsibilities of a social security office administrator:
1. Providing information and assistance to social security beneficiaries and applicants.
2. Processing social security applications and determining eligibility for benefits.
3. Conducting interviews with social security applicants and reviewing supporting documents.
4. Assisting with the appeal process for social security decisions.
5. Maintaining the social security agency’s computer systems and networks.
Read Also: HEALTH ADMINISTRATION SALARY: How Much Do Healthcare Administrators Make in 2023?
Office Administration Job Descriptions
Bookkeeping and training office assistants are among the duties of the office administrator. The ideal applicant will be capable of setting priorities and working unsupervised. They will be reliable and self-driven.
The office manager oversees the efficient operation of our business offices and helps to promote long-term expansion.
To do well in this job, you should pay attention to details, be professional, and have great writing and spoken communication skills.
Responsibilities of an office administrator:
- Greeting guests and sending them to the right office or person.
- Doing office work like answering the phone, replying to emails, and putting together papers like office letters, memos, resumes, and presentations.
- Managing and coordinating appointments, meetings, and the plan for the conference room so that there aren’t any double bookings.
- Doing bookkeeping chores like billing, keeping an eye on accounts receivable, and keeping track of the budget.
- Keeping general office files up to date, such as job files, client files, and other files that have to do with how the business works.
- Getting supplies, tools, and furniture for the office.
- Schedules and coordinates travel arrangements for the partners and employees.
- Maintains and updates the office files, including hard copies and electronic records.
- Security and safety: Ensure emergency procedures and safety regulations are followed.
- Event planning: setting up celebrations, workshops, and workplace events.
- Timekeeping: Managing time-off requests and keeping an eye on employee attendance
Read Also: OFFICE ASSISTANT: Definition, Duties, Salary & Resume
Office Administration Salary
As of 2018, the average Office Administrator salary in the US was $45,269, although the normal salary range is between $40,510 and $51,157. Salary ranges can vary significantly depending on a variety of crucial aspects, including schooling, credentials, supplementary talents, and the length of time you’ve been working in a given field. Salary.com assists you in determining your precise pay target by providing more online, real-time compensation data than any other website.
Read Also: SALESFORCE ADMINISTRATOR SALARY: 2023 Salary Guide
Resume Office Administration
#1. Summary
17+ years of office administration experience Dedicated and goal-oriented, excellent at setting priorities, juggling numerous activities at once, and following through to meet project objectives. seeking a position with more power and control.
#2. Skills
Graphic design, Microsoft Office Pro, Adobe Creative Cloud, Weblink International Database Software, Online Planroom Service and Upload Software, OnScreen Takeoff Software, Social Media Platforms, QuickBooks, Professional Series, and Type 65 WPM are among the skills.
#3. Description
- Managing daily operations and being in charge of creating, organizing, and sustaining membership services.
- Keeping members happy by addressing issues, responding to inquiries, and taking suggestions.
- Produce event content and marketing materials such as event flyers, invitations, programs, agendas, announcements, and sponsorships. This includes developing and planning events such as an annual golf tournament, a construction awards banquet, an annual holiday party, educational events, seminars, classes, networking events, and membership meetings.
- the creation of a weekly electronic newsletter with complete editorial control over layout, style, contents, permit and plan room reports, tailgate safety topics, and advertising.
- Producing the annual membership directory, which includes all text, graphics, and advertisements, is your responsibility.
- Daily postings of new jobs for bid, plans, and specifications in the online plan room.
- responsible for conceptualizing and planning the overall web design and content of the website.
- Managing all AP, billing for memberships, collections, payment card processing, and check processing.
- creating and managing a new company website, a website for special events, and the company’s first membership database.
- Direct and coordinate corporate or departmental activities related to service production, bid price, and/or service distribution.
- Businesses and organizations should be closely watched to make sure they deliver necessary services cost-effectively and efficiently.
- Assisting the board of directors and management, within the bounds of policy, in organizing, managing, and completing a variety of requests and issues of significance to the association.
- Perform general office duties such as filing, answering telephones, and handling routine correspondence.
- Gather information from cashiers, check and balance receipts, and deliver cash, checks, or other payment methods to banks to prepare bank deposits.
- Debit, credit, and total accounts on databases and spreadsheets powered by accounting software.
- Perform payroll tasks, which include processing and submitting paychecks as well as preserving timekeeping data.
What Is the Job Description of an Administrator on a CV?
Helping with general office tasks like paperwork, data entry, scanning, photocopying, printing, and faxing. Managing and setting up our method for filing and keeping records. Keeping an eye on the office supplies and buying and putting out new ones as needed.
What Is the Highest Salary of Office Administrator?
Top Earners in Terms of Annual Salary and Weekly get $57,000 & $1,096 respectively.
Read Also: CHIEF EXECUTIVE OFFICER: Meaning, Job Description, Duties & Salary
Reference
