Producing outstanding work is a key component of professional success, and there are numerous techniques to boost productivity while preserving workplace satisfaction. Using a productivity tool is one of the best methods to increase work outcomes. Understanding the numerous alternatives for productivity tools can assist you in selecting the ones that will work best for you and your team.
In this article, we’ll go over the best productivity tools available online and explain why they’re so useful.
What are Productivity Tools?
In general, productivity tools are those that enable you to work more efficiently while simultaneously reducing work effort.
The following are some of the most common types of productivity tools:
- Task management tools: They are the most often used productivity tools. They assist you in organizing your chores and projects so that you can focus on what is important.
- Calendar applications: These apps help you stay organized by keeping track of your schedule. They are useful for both time management and productivity.
- Planner apps: If you enjoy taking notes, planner apps might help you organize your chores and projects. You can also use them to jot down ideas for future work sessions or whatever else comes to mind. Check out Friday to help you plan your day.
- Note-taking applications: These apps can help you brainstorm, organize your thoughts, and improve your overall focus.
- Mind mapping apps: Mind mapping is an excellent approach to organizing your thoughts. There are numerous sorts of mind-mapping tools, but they all work in the same way. They can be used to generate ideas or to organize your activities and projects.
What are the Best Productivity Tools and Apps?
#1. ClickUp
It can be used for a variety of tasks like team project management, communication, goal setting, task management, personal planning, and more.
Online, iOS, and Android mobile apps
ClickUp is a powerful all-in-one tool that allows you to centralize all of your work for optimal productivity. You can create tasks and projects, immediately build documents, and set goals to track your progress. ClickUp is useful for teams since it lets you manage workflow.
The Best Features
- Create jobs that can be broken down into more manageable chunks.
- This powerful platform includes features such as a whiteboard, thought mapping, and screen recording.
- Projects can be imported into ClickUp.
- Trackable Objectives
Pricing
- Forever Free
- Unlimited: $5 per person each month
- Business: $12 per person per month
- Business Plus: $19 per person each month
#2. Zoom
It can be used for team meetings and video communication.
Zoom assists businesses and organizations in bringing their teams together to accomplish more. Their dependable cloud platform for video, phone, content sharing, and chat is available on mobile devices, desktop computers, telephones, and room systems.
The Best Features
- Designed and optimized to work consistently
- For all use cases, one uniform business experience
- Simple to use, deploy, and scale
- There are numerous integrations!
Pricing
- Personal Meeting: No Charge
- Pro: $149.90 per license per year
- Business license: $199.90 per year
#3. Slack
It can be used for Team Communication
Online, desktop, iOS, and Android mobile apps
Slack is a desktop and mobile communication tool for managing all team communication. Send direct messages, build private and public channels covering a variety of themes (from corporate culture to individual company projects and departments), and then engage in real-time with your team.
The Best Features
- By bringing together developers, coders, and resources, code may be released quickly.
- Resolve pressing challenges and streamline your workflows.
- Work with all internal teams to coordinate.
Pricing
- Standard Slack pricing is $6.67 per user per month (paid annually).
- Slack Plus costs $12.50 per month per user (paid annually).
- Slack Enterprise: Quotes are available.
#4. Chanty
It can be used for chat collaboration and task management.
Chanty is a team chat tool that boosts productivity by managing your workflow and job management. The simple-to-use app is not only inexpensive, but it is also secure and allows you to complete more work in less time. Chanty, which is used by over 75,000 businesses worldwide, can assist you with all of your team tasks and cooperation efforts.
The Best Features
- Voice messages and video/audio calls
- Kanban board with rows and columns for job rows and columns
- Message history that can be searched indefinitely
- Teambook for all discussions, pinned messages, and critical information
Pricing
- Basic: It is free.
- Business: $3 per person per month
#5. Clean Email
It can be used for email sorting and inbox cleansing.
Online, desktop, iOS, and Android mobile apps
Clean Email is an email management and organization tool that assists you in gaining control of your inbox and increasing productivity. You’ll swiftly clean your inbox by unsubscribing from undesired communications and newsletters, as well as removing spam emails you don’t intend to read.
The Best Features
- Organize your emails in novel ways by instantly labeling, moving, and deleting thousands of emails.
- Like phone calls, and screen emails from first-time senders.
- Use Auto Clean to automatically process, filter, and sort your incoming emails.
- Keep your information secure: Clean Email looks for data breaches and notifies you if your email address has been compromised, allowing you to take action sooner.
Pricing
- Free 14-day trial includes 1,000 messages and 50 subscriptions.
- $9.99/month for one account
- $59.99/month for 5 accounts
- Ten accounts: $29.99 per month
#6. Microsoft Teams
It can be used for team meetings and team communication.
Online, desktop, iOS, and Android mobile apps
Microsoft Teams is a proprietary commercial communication tool created by Microsoft as part of the Microsoft 365 product line. Teams also provide workspace chat and videoconferencing, as well as file storage and application integration.
The Best Features
- Send gifs, stickers, and emoticons in a group conversation or individually.
- With a tone touch, you may transition from group chat to video conference.
- Use Microsoft Teams Calling, Phone System, Calling Plan, or Direct Routing to make and receive calls with internal and external groups.
Pricing
- Free
- Basic: $5 per person per month
- Pro: $12.50 per person each month
- Office 365 E3 costs $20 per user per month.
#7. Trello
It can be used as a team project management and collaboration tool.
Online, iOS, and Android mobile apps
Trello begins as free project management software with a Kanban board methodology. Use it in conjunction with your agile or scrum project management approaches, or just for fun. The tasks and sets of tasks are then organized on a board. Move your cards to different progress points based on the work that has been completed and the chores that remain to be completed.
The Best Features
- In-built workflow automation.
- The team playbook
- It syncs with all of your devices.
Pricing
- Basic: It is free.
- Premium plan: $13.49 per user per month
- Business plan: $30.49 per user per month
- Enterprise plan: Quotes are available.
#8. Internxt
It can be used for secure file storing and sharing.
Web, PC, iOS, and Android
Internxt is a secure cloud storage service that encrypts supplied data for safe file sharing. It allows you to back up and share files, photographs, and documents without risking your data.
Internxt services are built on open-source, zero-knowledge blockchain technology, giving consumers complete control over who can access and share their data. It includes all three of its core privacy-focused services as standard: Drive, Photos, and Send.
The Best Features
- There will be no unauthorized access to your information.
- End-to-end encryption is used for all files stored and shared.
- You can access the files from any device.
- User-friendly UI that is simple and clear
- Google Drive, Microsoft OneDrive, Dropbox, and Apple iCloud integration
Pricing
- 10GB for free
- 20GB for $0.89 per month
- 200GB for $3.49 per month
- 2TB – $8.99 per month
#9. Pumble
It can be used for team conversation and collaboration.
Online, iOS, and Android mobile apps
Pumble is a straightforward, free, and effective chat and collaboration tool that enables teams of all sizes to connect more effectively. Collaborate on shared files and communicate with your peers in real time via DMs, channels, threads, or audio and video chats. Pumble also provides free access to your entire message history, including all files and chats shared between team members.
The Best Features
- Video and audio conferencing are both free.
- For free, unlimited users and searchable message history
- User-friendly and customizable interface
- Storage space is considerable (10GB per workspace in the free plan, and 10GB per user in the premium plan).
Pricing
- Free
- Pro: $1.99 per month per user
#10. Todoist
It can be used for Task Management
Online, iOS, and Android mobile apps
Todoist is a top productivity app for organizing and simplifying the workday. This straightforward to-do list tool allows you to manage personal activities as well as interact with friends, family, and coworkers. Subtasks, sub-projects, recurring tasks, notifications, variable priorities, and more features are available.
The Best Features
- Organize and prioritize your chores with ease.
- Get a clear picture of all you have on your plate.
- Divide and conquer your everyday duties in collaborative projects, from business initiatives to grocery lists.
Pricing
- Basic: It is free.
- Premium: $3 per person each month
- Business: $5 per person per month
#11. Asana
It can be used for: Team Project Management
Online, Android, and iOS mobile apps
Asana is a project management tool for those who like to combine methods with projects and prefer to work in a list view.
You can assign team members to cards (inside a project board) or to-dos (within a project list) using Asana. Attachments, labels, subtasks, descriptions, and comments can all be added. You may also designate certain tasks as milestones, define dependencies between tasks, and track the deadlines of your activities in a calendar view.
The Best Features
- Project management and task management
- Distribute information to the appropriate individuals/groups.
- All work reports at one place
Pricing
- Basic: It is free.
- Starter: $13.49 per person per month
- Premium: $30.49 per person per month
- Enterprise: Designed specifically for your company’s needs.
#12. Toggl
It can be used for time tracking.
Online, Mac desktop, and mobile apps
Toggl is a prominent provider of online time-tracking tools and productivity software for freelancers, consultants, and small businesses. This software enables users to measure and assess productivity while working on various projects. It is internet-based and can be up and running in about a minute. Toggl supports real-time synchronization with web trackers, desktop widgets, and mobile apps.
The Best Features
- Project and income tracking in real time
- Team management and scheduling
- Reports can be scheduled and sent directly to email.
Pricing
- Basic: It is free.
- Starter: $10 per person per month
- Premium: $20 per person each month
#13. Clockify
It can be used for time tracking.
Online and mobile apps are available.
Clockify allows you to add an unlimited number of users and construct projects and tasks with a time-tracking focus. Assign users to the appropriate projects and tasks, estimate project durations, and let your team members log time as they work on their assignments. You may also monitor your team’s hourly rates and billable time to get a comprehensive picture of your payroll earnings.
The Best Features
- Tag your time entries
- Determine the viability status
- Time entries should have descriptions.
Pricing
- $9.99 per person for Enterprise
#14. Harvest
It can be used for time tracking.
Online and mobile apps are available.
Harvest is a tool for online business administration. This tool is used by businesses and individuals to log time, generate professional-looking invoices, connect with clients, and update time/data on the weekly timesheet.
The Best Features
- Invoicing services that are both simple and professional
- Apps and integrations designed specifically for your workflow
- Forecast, their companion product, provides intuitive team scheduling.
Pricing
- $0 for one individual and two projects under the free plan
- Solo Plan: $12 per month for one individual with unlimited projects (paid annually)
- Team Plan: $12 per person per month for two or more workers and limitless projects (paid annually)
#15. Loom
It can be used for team meetings and screen recording.
Online and desktop programs are available.
Loom has contributed to rethinking workplace communication tools by assisting millions of employees in conveying their message through immediately shared videos. Their customers work for firms such as HubSpot, Square, Uber, GrubHub, and LinkedIn. Their objective is to help everyone at work communicate more effectively and advance in their careers.
The Best Features
- Video communication, video/audio management, video publication, video streaming, and online video are all examples of video communication.
- Enterprise and educational technology
- Remote work communication, remote tools, remote communication, and communication software are all examples of remote communication.
Pricing
- Free starter
- Business: $8 per person per month
- Enterprise: Tailored to your exact requirements
#16. IFTTT
It can be used for Connectivity Platform
Online publication
IFTTT is a leading connectivity platform in the world. They assist over 600 multinational organizations in accelerating the digital transformation of their products into integrated services, significantly lowering development costs while increasing compatibility and lifetime value. IFTTT is the connectivity standard and low-code alternative to in-house integration development.
The Best Features
- Tools that allow you to change the details of your data in a creative way
- Obtain the behavioral insights that your product strategy is lacking.
- Continuously improve your products by including features powered by the integrations you select.
Pricing
- Free IFTTT Standard
- IFTTT Pro costs $3.99 per month.
- IFTTT Developer costs $199 per month.
- Team IFTTT: Pay as you go
- IFTTT Enterprise: Pricing Options
#17. Zapier
It can be used as an automation tool.
Online publication
Zapier is a web-based tool that integrates your different apps to automate workflows and boost productivity. This powerful technology is intended to improve the automation of your company processes and assist your employees in accomplishing more with 10x the impact.
Pricing
- Zapier for Work costs $20 per month.
- Zapier for Teams costs $250 per month.
#18. Integromat
It can be used as an automation tool.
Online publication
Integromat is a tool used to automate manual operations. Connect your favorite apps, services, and gadgets without any coding knowledge. You will be able to automate your workflow with Integromat.
The Best Features
- Support for the most popular apps and services is provided directly.
- Using our Developer Platform, you can create your own app.
- Create adaptable automation that meets your specific demands, both visually and operationally.
Pricing
- Free trial
- Basic: $9 per month
- Regular: $29 /
- Monthly fee for business: $99
- Platinum is $299 per month.
- Package customization
#19. Notion
It can be used for Knowledge Management
Online, desktop and smartphone apps are available.
Notion is a collaborative workspace for notes, documents, wikis, projects, and collaboration. Use it on your own, with your team, or as a corporation as a whole. Begin for free, then invite your entire team.
The Best Features
- Make papers, and checklists, and keep track of your notes.
- Task administration
- Answer questions on a scale of 1 to 10.
- Orient new employees
Pricing
- Basic: It is free.
- Standard: $4 per month
- Team: $8 per month
#20. Dropbox
It can be used for: Online Workspace
Online, desktop, and mobile apps are available.
Dropbox is one of the world’s first smart workspaces, allowing people and teams to focus on what matters most. They’re on a quest to develop a more enlightened way of working, with over 600 million registered users in 180 countries. Dropbox is based in San Francisco, California, and has 12 offices worldwide.
The Best Features
- Keep all of your files safe, up to date, and accessible from any device.
- Send any file, no matter how large or tiny, to anyone, even if they don’t have a Dropbox account.
Pricing
- Standard: $15 per user each month
- Advanced: $25 per user each month
#21. Twist
It can be used for Team Communication
Online publication
Twist allows remote teams to communicate effectively regardless of distance. Similar to Slack, you can create several channels based on the topic. In an organized environment, you can communicate texts, files, photographs, and voice messages.
The Best Features
- To arrange debate, create threads within the channels.
- Instead of frequent, distracting messaging, more structured dialogues should be held.
Pricing
- Free
- Unlimited: $5 per person each month
#22. 15Five
It can be used for Performance Management
Online, iOS, and Android mobile apps
15Five is a performance management tool that helps teams develop. Managers are provided the tools they need to guarantee that their teams thrive by remaining productive and on target. Employee involvement rises, allowing the organization to prosper.
The Best Features
- Surveys based on evidence to enhance employee engagement
- Create high-level performance.
- OKRs and goal-setting
Pricing
- Engage: $4 per person each month
- $8 per person each month
- Focus: $8 per person/month
- Platform total: $14/person/m
- Transform Education: $99 per manager/month
- Transform Coaching is available on a quotation basis.
#23. Tettra
It can be used for Knowledge Management
Online publication
Tettra may hold any type of company information. Answer critical questions and exchange critical policies, paperwork, and processes all in one spot.
The Best Features
- Integrate with a variety of tools, such as Slack and GitHub.
- Quickly and simply create documents
Pricing
- Starting at no cost
- Scale: $8.33/person/month
- Enterprise: Quotes are available.
#24. Sunsama
- It can be used for Task Management
- Online, iOS, and Android mobile apps
Sunsama is a daily planner in which you can jot down all of your daily tasks. The due dates for all assignments are displayed on your calendar. You can also view the schedules of your team members.
The Best Features
- A to-do list of tasks that will be carried over to the next day if not finished.
- Sort your tasks into different channels.
- Examine what your team is working on and what remains to be done.
- Use collaborative notes to make meetings more efficient.
Pricing
- Basic: $10 per person/month
#25. Akiflow
It can be used for Task Management
Online, iOS, and Android mobile apps
Organize all of your chores by importing them into Akiflow from various apps and tools. Organize your time by scheduling each task in the calendar tool. Akiflow can assist you in managing your time on a daily basis.
The Best Features
- Schedule time on your calendar to do things.
- Notifications about upcoming tasks
- Create recurring tasks.
- Include keyboard shortcuts.
Pricing
- Premium: $15 per person/month
#26. TimeCamp
It can be used for time tracking.
Online, iOS, and Android mobile apps
TimeCamp is project management software that focuses on time monitoring to provide the best results for all of your projects. TimeCamp manages projects automatically and in one spot, eliminating the need for different papers and spreadsheets. Managers may easily and quickly maintain track of employee productivity.
The Best Features
- Tracking team performance for various tasks and initiatives
- Monitor whether initiatives are staying within the company’s budget.
- Keep track of an employee’s working hours and productivity.
Pricing
- Free
- Basic: $5.25 per person/month
- Pro: $7.50 per person each month
- Enterprise: Quotes are available.
#27. TickTick
It can be used for: Task Management
Online, iOS, and Android mobile apps
TickTick is a to-do list app for daily use. Set reminders for both personal and work-related tasks to avoid missing critical deadlines.
The Best Features
- You may see your schedule in five different calendar views.
- Collaborate by assigning work to others.
- Schedule synchronization across several devices
Pricing
- Basic: It is free.
- Premium: $27.99 per year
#28. nTask
It can be used for Task Management
Online, iOS, and Android mobile apps
This project management software will assist your team with project planning, task management, and task organization. You may track your progress by assigning deadlines to tasks and projects. Your team can stay cohesive and on track using nTask.
The Best Features
- Begin and oversee initiatives
- Team members can communicate via the chat tool.
- Gantt charts aid in tracking progress.
Pricing
- Basic: It is free.
- Premium: $2.99 per person per month
- Business: $7.99 per person per month
- Enterprise: Quotes are available.
#29. Evernote
It can be used for Knowledge Management
Online, iOS, and Android mobile apps
Evernote allows you to keep track of tasks, store information, and take notes. It’s an all-in-one tool for organizing your work and increasing productivity.
The Best Features
- Save web pages to Evernote for future reference.
- Various note-taking templates are available based on the situation.
- Scan and save crucial documents to Evernote instantly.
Pricing
- Free
- Personal: $7.99 per person/month
- Professional: $9.99 per person/month
- Evernote Teams: $14.99 per person/month
Why is it Important to be Familiar with Productivity Tools?
Knowing about and employing productivity tools can help you boost workplace productivity and performance. This is due to the fact that the purpose of productivity tools is to help you save time and accomplish your work efficiently by eliminating distractions and simplifying simple tasks like email checking. These tools are especially beneficial for office employment or other occupations that necessitate strong time management and online communication abilities. Using productivity tools to fulfill your duties more quickly may increase your job satisfaction, which boosts your mood and mental health.
What Features Should Productivity Tools Have?
First and first, it’s important to understand exactly what components to look for in order to discover a long-term match.
While assessing these tools, keep the following basic requirements in mind:
#1. Functional and simple to use
Is it simple to use, and can you figure out how to utilize it without any technical knowledge?
If a tool requires more of your time, energy, or even money to maintain than the value it provides, it’s a no-go.
The tools you select should be simple to use and navigate. Most importantly, they must be operational. These tools must provide value to your life by assisting you in filling gaps, connecting workflows, and simplifying your day-to-day.
#2. Adaptable and scalable
Everyone has their own workflow and learning style. To enable you to work at your best, the productivity tools you use should be flexible enough to match your work habits and needs.
Furthermore, a good match should be appropriate to your current needs and adaptable enough to meet your changing needs as you advance in your career.
#3. Safe, dependable, and easily available
Can you simply save, edit, and access your work at any time? And are they safe—are your files, discussions, and personal information safe?
If you want to increase your productivity, your tools must be dependable, accessible, and, most importantly, safe and privacy-protecting.
#4. Improves collaboration
Whether you work alone or with distant teams and clients, productivity tools that allow you to effortlessly connect and collaborate in real-time are essential for increasing your work efficiency.
Choose tools with built-in communication and collaborative features to save time on back-and-forth chats, as well as to shorten the feedback loop, solve problems faster, and obtain immediate explanations.
Conclusion
Whether you work in an office or from home, the appropriate tools and productivity tips can help you stay organized, motivated, and on schedule to accomplish more.
And, fortunately for you, there are numerous solutions available to assist you in locating what you require. It all comes down to researching and evaluating which tools are best suited to your specific needs, workflow, learning styles, and goals.
Some productivity tools might help you focus, while others can keep you on track with your goals and streamline your workflow.
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