As the fitness industry continues to grow, gym owners and managers need access to software that can help them manage their businesses more effectively. Fortunately, there are numerous gym management software solutions available to help streamline your operations. In this article, we’ll review the top 11 gym management software solutions for 2023, including key features and price points. After reading, you’ll be able to make an informed decision about the best open source and crossfit gym management software option for your business.
What is Gym Management Software?
Gym management software is a сlоud-bаѕеd tооl dеѕіgnеd to hеlр gуm owners аnd mаnаgеrѕ streamline their administrative асtіvіtіеѕ.
It can be used to manage membership and appointment scheduling, check-ins, payments, staff time-tracking, analytics, and more. Above all, best gym management software helps gyms improve operational efficiency, customer service, and profitability. Businesses may also use the software to improve the overall experience they offer to members, by providing personalized content, incentives, discounts, and other features.
Why Use Gym Management Software?
Gym management software can make running a gym much more efficient. It can be used to automate processes like membership tracking, scheduling, billing & payment, customer service, customer analytics, assessments, and more.
Similarly, it can also help manage multiple sites, track inventory, manage payroll, and create promotional offers. Apart from this, the benefits of using gym management software include streamlining administrative processes, enabling better customer service, making marketing campaigns more effective, improving staff performance, and streamlining communication between members and staff. Moreover, gym software can help save costs and time, improve business decisions, and enhance customer and staff experiences.
Gym Management Software Example
#1. Mindbody
The 2000-founded Mindbody was designed with facilities like gyms, fitness clubs, personal training studios, and yoga studios in mind. It’s one of the top Crossfit gym management software since it has simple scheduling and excellent gym administration features.
Through the website or the Mindbody mobile applications, customers may quickly schedule their next appointment.
Pricing
- Essential ($129/monthly): Inclusion of the Mindbody app, retail POS, scheduling of classes, appointments, workshops, and events, automatic email and texting, 35+ reporting tools, online tools, extensive scheduling options for events and workshops, and 1:1 onboarding training, among others.
- Accelerate ($239/monthly): Manage clients and employees, set up email campaigns, create smart lists, and use configurable templates. It also allows you to schedule lessons, appointments, events, and workshops.
- Ultimate ($349/Monthly): Automate your email marketing, prompt customers to leave reviews, and encourage referrals
#2. Wodify
One of the best CrossFit gym management software programs is Wodify, which was created by a CrossFit fan and is supported by Rich Froning, a member of the team. Following its introduction, Wodify soon became a favorite among box owners who wanted to make it easier for their customers to monitor their progress online.
Undoubtedly, the finest and best gym management software is Wodify since it offers a comprehensive package that includes, among other things, membership administration, performance monitoring, communication tools, and heart-rate training.
Pricing
- Engage ($79/monthly): This plan offers access to the Wodify blueprints as well as billing, class scheduling, member & admin mobile apps, appointments, and membership management.
- Grow ($149/monthly): This plan offers a variety of features, such as billing, class scheduling, member and administrator mobile apps, appointments, membership management, retail point of sale, Wodify Blueprint Access, digital contracts & waivers, and online sales.
- Promote ($299/monthly): Lead management with Zapier integration, Shopify integration, custom segments, self-service point of sale, and payroll tracking.
#3. Zenplanner
ZenPlanner is a mid-tier piece of online gym and fitness management software with a very tidy user interface. Another excellent gym management software and customizable program that solves daily problems for gyms, fitness centers, and other facilities.
It’s another best Crossfit gym management software, which explains why it’s the most popular gym management program. Additionally, it’s an editor’s choice since it offers the best email marketing and payment processing without extra expenses.
Pricing
Similar to the gym management software from Vagaro, ZenPlanner has a user-based price structure. Pricing for up to 50 users is $117 per monthly, and for 250 users, it is $227 per monthly.
#4. Glofox
Glofox is an open-source gym management software with a feature-rich collection of tools created to assist gym owners in managing their businesses effectively. Comparatively speaking to other software available on the market, it is lightweight and compact.
It stands out since it is one of the best CrossFit gym management software programs and provides a lot stronger consumer base than competing businesses. Moreover, customers who use Glofox may typically have their software up and running 48 hours after making a purchase.
Pricing
GloFox’s gym management software has a starting monthly price of $100, however the actual price is available only upon request. Visit GloFox’s website and submit an enquiry to get a customized solution for your company.
#5. Pike13
For gyms and fitness clubs, Pike13 is a strong front-desk solution that provides easy scheduling, customer administration, payment processing, and more.
It is a comprehensive client management software that concentrates on resolving all of your company’s administrative issues so that you can concentrate on expanding your company.
Pricing
Pike13 offers the following subscription packages:
- For businesses, staff/client schedule management, attendance monitoring, automatic invoicing and payments, integrated merchant processing, email reminders and notifications, custom branding, and reports are available for $129 per month.
- Pro: $179/mоnth, including a dеdісаtеdассоuntmаnаgеr, ZаріеrаndEmmасоnnесtіоn, waiver е-ѕіgnаturесоllесtіng, ѕtаffрауrоll, dashboard, аndіn-ѕtоrеrеtаіl.
#6. Ezfacility
An all-in-one platform called EZFacility was created particularly to meet the daily requirements of health clubs by offering adaptable features that can be used by both small and big businesses.
However, EZFacility will handle every aspect of class administration and scheduling.
Pricing
You must get in touch with the business and describe your club’s requirements in order to get EZFacility’s price. If you’re a startup or a small business, you might even qualify for a freemium plan or some other bargain.
#7. Virtuagym
Personal trainers, health clubs, and other fitness professionals may benefit from Vituagym, cloud-based gym member management software.
More efficiently. Virtuagym is trusted by more than 6,000 gyms, clubs, and other fitness businesses worldwide because of its extensive feature set and dedicated customer support.
Pricing
You may use their website to ask for a trial and price information to try Virtuagym out for yourself. Pricing information is kept private.
#8. Gymmaster
For gyms and fitness clubs of any size, GymMaster is another open-source gym management software option. Its user-friendly interface makes it easy to access the essential gym management tools that relieve administrative burdens.
In addition to this, the GymMaster app streamlines the billing, selling, and processing processes to automate contact with prospects. Additionally, it:
- makes it easier for club members to sign up for sessions.
- allows participants to follow along with progress, and
- enables gym patrons to update their memberships online and from any location.
Pricing
Unlimited casual members, class management, bookings, resource scheduling, automatic invoicing and integrated payment processing, online signups, and a member portal, thorough and customizable reports, and more are available with Studio ($85/monthly).
- Standard ($99/monthly): single door access (24/7) as well as push notifications to clients, automatic SMS and emails, embeddable schedules, and more
- Professional ($189/monthly): franchise reporting, API access, dual billing providers, Xero connection, direct bank batch processing, and more
#9. An Upper Hand
Upper Hand helps sports and fitness studios manage teams, memberships, training plans, and lessons online.
Additionally, it aids in automating marketing, gaining important insights from reports, and comfortably managing employees and coaches.
In order to monitor, reimburse, and report online transactions, as well as to avoid unsuccessful payments by replacing outdated cards on the system, Upper Hand offers integrated payment and POS solutions.
Pricing
- Program/Event Management ($75/monthly): This service offers advanced registration and scheduling, POS, contact management, messaging capabilities, a configurable calendar, credit passes, online waivers, staff schedules, and other features.
- Membership/Staff Management ($125/monthly): This service offers email and SMS alerts, special event memberships, member discounts, session-based memberships, payroll automation, reporting, etc.
- Facility/Resource Management ($250/monthly): This service covers retail and inventory management, inventory reporting, staff resource preferences, actual availability, and other things.
#10. Clubworx
Clubworx is an open-source gym management software. It offers a variety of options for martial arts experts, personal trainers, and gym and studio owners. Moreso, it enables you to start off simply and grow more intuitive with time.
Clubworx provides a variety of useful features, such as a contact form, a promotional website, and an eye-catching online calendar.
Additionally, it facilitates informed customer analysis and enables users to choose wisely in order to increase income.
Pricing
- Startup ($59/monthly): Free Hosted Website, Timetable, Free Trial Buttons, Contact Forms, Allows You To Track All Types Of Payments, Emails, and SMS Campaign Sender, Up To 20 Active Members Can Use It.
- Expanding ($89/monthly): Branded member app, retail point of sale, 1:1 onboarding with customers, and support for up to 100 members.
- Accelerating ($129/monthly): Up to 250 members may utilize it, and it includes multisite, personalized online forms, and waivers for online sign-ups.
- Established ($149/Monthly): Unlimited members, sophisticated email & SMS sequences, exercise training, and late payment auto-notifications.
#11. Rhinofit
RhinoFit is a simple yet effective software program for managing your gym’s equipment. However, for all types of gyms, the software offers scheduling, all-day access to the gym, member check-ins, exercise benchmarks, and reporting.
Pricing
• Startup ($0/monthly): 20 active members; $2500 in payments processed.
UnlіmіtеdMеmbеrѕ, Unlimited Admin/Staff Aссоuntѕ, Unlіmіtеd SMS аnd Email Mеѕѕаgеѕ, MоbіlеAрр for MеmbеrѕаndStаff, IntеrасtіvеDаѕhbоаrd, and Cоmрrеhеnѕіvе Reports are іnсludеd in the Stаndаrd ($57/mоnth) рlаn.
What to Look for in a Gym Management Software Solution
- Workers’ scheduling: Make it simple to schedule your workers while taking into consideration their credentials and availabilities.
- Choose the finest form of management for your gym: Choose from the best CrossFit, open source, or free gym management software if you want to offer a free service.
- Member administration: Customers must renew their memberships and register for courses. Your members should find this simple with the gym management software you use.
- Payment processing: Your gym management software should ideally handle payments for membership dues and class reservations.
- Automate repetitive procedures to streamline business processes.
- Reports and analytics: Based on real-time statistics and information gathered on membership growth, sales, and other topics, make wise business choices.
- Usability: The software for managing the gym should be easy to use for all staff members and have little to no learning curve.
How Much Does Gym Management Software Cost?
The typical monthly cost of fitness software is $150 to $200, although this cost may rise dramatically when other functions are used.
What Does a Gym Management Software Do?
The Gym management software can be used to manage customer and employee relationships, process payments, track member attendance, and oversee the day-to-day operations of a gym. The software also helps gym owners and operators make decisions about promotions, schedule gym-related events, and access analytics to gain insight into the overall health of a gym. Additionally, open sourcegym management software can be used to integrate with other applications, including scheduling, accounting, and marketing solutions.
How Do You Make a Gym Management System?
- Define the purpose of the system: The purpose of the gym management system is to provide an easy-to-use platform for managing members’ information, scheduling classes, and managing payments.
- Identify key features
- Member database: Create and store information on members such as name, contact details, payment records, and gym attendance.
- Scheduling classes: Ability to view and manage classes, create pop-up reminders for clients, and offer online registration and payments.
- Payment management: Manage billing, invoice customers, and track payments.
- Reports: Generate reports on memberships, attendance, and revenue.
- Choose the software platform: Choose an existing gym management software package or develop a custom software solution based on the needs of the gym’s staff and members.
- Plan the implementation: Depending on the software chosen, plan the implementation of the system, including training for all staff members on how to use the system.
- Debug the system: Conduct rigorous testing of the system to ensure that it works as expected and that all features are working as desired.
- Monitor usage: Monitor the system regularly to ensure that it is being used correctly and improve features as needed.
How Do Gym Owners Make Money?
Gym owners can make money primarily by charging membership fees. This is the key source of revenue for gym owners. Apart from this, gyms can also charge fees for services such as personal training, nutrition consultations, special classes, exercise equipment rentals, as well as selling merchandise (e.g. gym apparel). In a nutshell, many gyms also monetize their facilities through corporate memberships and sponsorships.
Last of All
The best gym management software for small to mid-sized gyms is an invaluable tool for any organization that wants to stay organized and efficient. It can be used to manage memberships, payrolls, scheduling, and more. Nonetheless, by leveraging the power of the cloud and other resources, businesses can effectively streamline their operations and save time and money. As the gym industry continues to grow and evolve, gym management software will become even more critical for success. Without a doubt, with the best gym management software, gym owners and staff can focus on what’s important: providing excellent service to their members.
Gym Management Software FAQs
What features must the best gym management app have?
A gym management app should, at the very least, include scheduling jobs, monitoring attendance, timesheets, payroll, communication tools, engagement tools, a searchable directory, and analytical reports. With these tools, you can manage your company’s operations and workforce while expanding your clientele.
Who Makes Use of Gym Management Software?
Anyone who owns or manages a gym may utilize gym management software. All staff members utilize the software since it is designed to handle every area of a gym or fitness center.
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