Greenhouse Onboarding is a solution by Greenhouse Software, a leading recruiting software company, that enables companies to deliver a meaningful onboarding experience for every new hire. By transforming new hire onboarding from a time-consuming, transactional, and impersonal process into a positive and engaging experience, employers can ensure their newest employees are motivated and productive from their first day.
All too often, the excitement of bringing a new hire onboard gets lost in a confusing and inconsistent onboarding experience. Onboarding is traditionally paperwork-heavy, with little focus on effectively integrating new employees into the company culture and setting them up for success.
The first 90 days on the job are critical for inspiring confidence in new team members that they made the right decision to join a company. And by neglecting the onboarding process, companies run the risk of losing their investment in finding the perfect new hire– in fact, companies lose about 17% of new hires during these first three months of employment.
With its numerous integrations, and out-of-the-box features including offer & rejection letters, interview scheduling, candidate tracking, candidate tracking, referral submission, and many more, Greenhouse is one of the most advanced and easily customizable HR systems to be found on the market nowadays. As a result, the company gets to interview candidates easily and select the best ones to track and employ.
The system also gathers data for reporting purposes, allowing users to make exclusively data-driven hiring decisions and helping customers carry a new hire’s excitement from the interview process to their first day at work. It helps companies make new hires feel welcome, foster collaboration between team members, automate administrative tasks and create a consistent onboarding program.
Overview of Greenhouse Onboarding
The need to deliver an exceptional onboarding experience is pressing. According to research, 90% of new hires make a decision to stay with their new employer within their first six months. And while companies invest a great deal of time and resources to provide an optimal candidate experience — showing the benefits of joining the company and how it can help advance their careers — this level of attention can dissipate once the candidate accepts the job offer.
The result is a poor new hire experience characterized by repetitive, inefficient tasks, a lack of engagement, limited visibility, and manual processes that are difficult to measure or optimize.
Greenhouse Onboarding solves these challenges by delivering a powerful, people-focused platform that reduces administrative tasks. It also minimizes inconsistencies and enables companies to deliver a red-carpet treatment to their newest team members. By essentially extending the high-touch, transparent candidate experience to the new employee experience, Greenhouse Onboarding inspires engagement with new employees and keeps them motivated and eager to make a difference in their new company.
According to Greenhouse’s CEO Daniel Chait,
“Onboarding is much more than filling out paperwork or setting up the new hire’s workstation. It is an opportunity to integrate them into the team and culture, build alignment with the company’s mission and give them the support they need to have a long and successful tenure. With Greenhouse Onboarding, we make it easier for companies to deliver the personalized, high-touch experience crucial to engaging new hires from the beginning. Not only does this build excitement and anticipation throughout the onboarding process, but it will also help confirm a new hire’s decision to join the company.”
Features and Benefits of Greenhouse Onboarding
The main benefit of using Greenhouse is the ability to recruit in a more effective and less time-consuming way. Many successful companies have chosen this system to manage their talent pool right because they are aware of the importance smart hiring has for their ROI rates, growth, and development.
The system unites the experience provided to prospective and current employees in an advanced way. This helps ensure that a company has the best and most talented members on board. Initially, it allows planning of the hiring process, approving new posts, and ensuring distribution on important job boards and social media platforms. The sourcing capacity of this system will allow you to accept applications online, cast a wider net, and boost referrals.
Other features and benefits include:
Automated Tasks
- Automate the logistics of your onboarding plan so that you can focus on delivering a great experience.
- Eliminate time wasted chasing down information by creating a system that orchestrates desired onboarding outcomes
- Define and manage your operations: set onboarding tasks for specific roles, office locations, employee statuses, or other criteria
- Assign and set owners, notifications, and automatic reminders for easy task completion
Feedback and Reports
- Understand what is happening, and how to iterate.
- Collect feedback from new hires and understand where there are gaps in your onboarding process
- Work effectively with hiring managers to make sure new hires are set up for success
- Pull reports to see the impact of your onboarding efforts and find areas you can improve
Onboarding Plan
- Develop a reliable plan that brings structure to your onboarding process.
- Pre-determine what actions need to be completed for employees in each office, location, or role
- Organize documents and collect information in Greenhouse through an easy-to-use e-Signature platform
- Mobilize your internal teams and make sure each person knows their onboarding role through a set of automated tasks and reminders
- Configure an email flow that informs new hires about their next steps and to-dos.
Personalize the onboarding experience
- By automatically creating a personalized pre-boarding experience, employers can showcase the company culture, focus on people and streamline communications
- Helps prepare new hires for their first day and set the stage for a successful tenure.
Streamline and organize employee records and data
- Enables companies to collect and store vital data in one place. This ranges from contact information and employment history to food allergies and equipment requests.
- Ensures easy access to employee records.
Welcome Experience
- Stand out by creating an experience that helps new employees explore the community before they start.
- Walk employees through a welcome flow that introduces them to your company and what to expect
- Create customizable profiles so new employees can introduce themselves and learn about their team members
- Develop a hub of useful information—such as an overview of employee benefits—on a “Things to Know” resource page
- Eliminate confusion about the next steps by helping new hires fill out relevant paperwork and documents before their first day
Greenhouse Onboarding Alternatives
SAP SuccessFactors
SAP SuccessFactors solutions strengthen the connection between HR and business operations to help organizations create a sustainable workforce and profitable business. By spanning core HR/payroll, talent management, HR analytics/workforce planning, and individualized employee experiences, SAP SuccessFactors Human Experience Management (HXM) suite helps both employees and companies be their best.
The SAP SuccessFactors Human Experience Management (HXM) suite covers all important aspects of HR. These include Employee Experience Management, Core HR and Payroll, Talent Management, and HR Analytics and Workforce Planning.
iCIMS Talent Cloud
iCIMS is the talent cloud company that empowers organizations to attract, engage, hire, and advance the right talent that builds a diverse, winning workforce. It accelerates transformation with an end-to-end talent acquisition solution for a community of more than 4,000 customers.
iCIMS best-in-class recruitment software includes:
- Career sites to present a top-notch employer brand.
- Candidate relationship management and Recruitment Marketing Automation to streamline candidate engagement and build a robust talent pipeline.
- Applicant tracking system to find, manage, and hire candidates with advanced AI and analytics
- Offer management simplifies how you create and deliver offers.
- Onboarding to help new hires get up and running faster.
- Text engagement to connect with candidates and employees at scale using their preferred messaging apps.
- Digital Reference Checking to automate candidate verification and increase the quality of hire.
- Video interview software so you can recruit anytime, anywhere.
- Talent assessments that enable you to qualify candidates faster
- Video Studio allows you to transform the talent experience by showcasing your authentic employee brand through employee-generated video testimonials.
- Opportunity Marketplace to proactively engage, retain and advance your existing talent.
To expand on core talent acquisition capabilities, the iCIMS Talent Cloud is complemented by an ecosystem of 700+ sourcing, screening, and core HR partner solutions.
Workable
Workable is one of the world’s leading hiring and HR management platform. It provides in-house recruiters, hiring teams, and HR professionals with more ways to find more qualified candidates. The platform also helps them work together to identify, hire, onboard, and manage the best.
Companies who use Workable get from requisition to offer letter faster. The platform is automated with AI-powered tools that source and suggest candidates, simplify decision-making, streamline the hiring process, and enhance employee management.
Workable was founded in 2012 and has since helped more than 27,000 companies hire 1.5 million candidates. It has over 250 employees across Greece, Australia, the US, and the UK, and works with a diverse group of organizations, including Starling Bank, JOEY Restaurants, RyanAir, and many more.
Lever
Lever is a leading Talent Acquisition Suite that makes it easy for talent teams to reach their hiring goals and to connect companies with top talent. It is the only platform that provides all talent acquisition leaders with complete ATS and robust CRM capabilities in one product, LeverTRM. The LeverTRM features allow leaders to scale and grow their people pipeline. They can also build authentic and long-lasting relationships, and source the right people to hire.
Lever Analytics provides customized reports with data visualization, offers completed, interview feedback, and more. This allows it to inform strategic decisions between hiring managers and executives alike. The platform also enables companies to hire with inclusivity in mind, helping eliminate any hiring bias.
Lever supports the hiring needs of over 5,000 companies around the globe including the teams at Netflix, Spotify, KPMG, and Nielsen. It is now a subsidiary of Employ and offers the industry’s most comprehensive talent acquisition portfolio.
BambooHR
BambooHR brings all employee, payroll, time, and benefit information together in one place, providing data accuracy, security, and coordination. With BambooHR, companies can be confident that everything works together to provide an all-in-one experience that removes inefficiencies.
Some of BambooHR’s features include:
- Automating key functions, tasks, and integrations all with a single source of data.
- Collecting and tracking signatures electronically to streamline people operations. This occurs in a fast, organized, environmentally conscious, and painless way for everyone involved.
- Helps tap into workflows at every stage of the employee lifecycle to keep the organization running smoothly.
BambooHR’s clients include innovators like Fitbit, Fab, FreshBooks, Klout, and Squarespace, among thousands of others in over 150 countries worldwide.
In Conclusion
The main benefit of using Greenhouse is the ability to recruit in a more effective and less time-consuming way. Many successful companies use this system to manage their talent pool right because they are aware of the importance smart hiring has for their ROI rates, growth, and development.
The system unites in an advanced way the experience you’re providing to prospective and current employees and makes sure you have the best and most talented members on board. Initially, it will allow you to plan the hiring process, approve new posts, and make sure they’re distributed on important job boards and social media platforms.
The sourcing capacity of this system will also allow you to accept applications online, cast a wider net, and boost referrals.
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