Start making better recordings and using your Zoom presentations as sources of new material. The list of possible creations is endless. Learning how to record presentations on Zoom and improve the quality of the audio and video will give you more agency in the creation process. With the help of Zoom recordings, you can effectively convey thoughts and concepts to an audience. The video content you produce can be used in a variety of settings, including instruction, promotion, and even simple conversation. In this article, we will discuss how to record a Zoom presentation with PowerPoint, with or without a face showing.
It is important that you are familiar with Zoom and how it works before we go into learning how to record a Zoom presentation.
What Is Zoom?
Zoom is a cloud-based video conferencing service that allows you to virtually connect with people using video, audio, or both while engaging in real-time discussions; These meetings can be recorded for later viewing. It was stated that in 2019, more than half of the Fortune 500 organizations were using Zoom, and that number grew by an astounding 227% in 2020.
Zoom Meeting and Zoom Room are its two main namesakes. Zoom Meeting is shorthand for a Zoom-hosted video conference. Meetings can be attended via phone or webcam. Zoom Meetings can be scheduled and launched from a physical hardware arrangement known as a Zoom Room, which is typically a conference room.
Zoom Rooms are a fantastic answer for larger enterprises, but they do require a separate subscription on top of a Zoom membership.
Fundamentally, Zoom can do the following:
- Collaboration: Including chat, annotation, whiteboarding, and breakout rooms, it enables collaboration with up to 300 UR and external non-UR personnel.
- Display and program collaboration: Presenters have the option of sharing their entire desktop or only certain programs.
- Real-time voice recognition: The main camera will automatically pan to face whoever is currently talking.
- Scheduling: Delegation for co-hosts and schedulers, as well as scheduling capabilities in browsers, clients, and plugins.
- Recording: Meetings can be recorded locally and then uploaded to a service like Blackboard Learn, Box, OneDrive Video, or YouTube.
How Does It Work?
Zoom is a platform for online video and audio conferencing that facilitates the creation and joining of virtual conference rooms. Depending on the meeting’s settings, attendees may be able to broadcast what they’re seeing on their screen, send and receive files, and engage in group or individual text chats.
To join a Zoom meeting, attendees require the Zoom app, the meeting link, or a Meeting ID and password. Anyone can join a meeting, but only people with a Zoom account can act as meeting hosts.
How to Present Over Zoom
These days, Zoom meetings are an integral aspect of every remote job. It and similar video conferencing tools are increasingly used for everything from job interviews and webinars to in-person meetings and formal presentations.
Presenting in front of an audience can be nerve-wracking, and doing it virtually might seem even more so. This, however, need not be the case.
Here are some simple steps to present on Zoom:
#1. Think Ahead and Prepare Your Zoom’s Background or Location
You can utilize a virtual Zoom background or a real-world setting. Make sure the area you choose is neat and tidy before you begin. A bare wall or shelves filled with ordered volumes create an air of serious professionalism.
Lighting is important. Sitting in front of a window might generate glare and shadows, whereas soft lighting positioned in front of you illuminates you evenly.
Avoid having anything in the background that could detract attention from you. You don’t want people thinking about the photo of your family or the dirty dishes in the sink.
#2. Prepare Your Presentation by Testing Your Equipment
The quality of your Zoom presentation depends on the tools you use. To keep surprises at bay, make sure your laptop is charged, your webcam is pointed in the right direction, and your microphone is functioning.
Using a Zoom test meeting, you can ensure the quality of your internet connection, audio, and video. A wired network is more secure than a wireless one. In addition, you can save bandwidth by dismissing programs you won’t require during the presentation.
By taking some preventative measures, you may lessen the likelihood of encountering issues like frozen screens, top-of-head views, dead batteries, and distorted audio.
#3. Arrange Your Notes on the Appropriate Monitor(s)
Your notes must be within easy reach, but you can’t afford to continually glance down or to the side while speaking.
Dual-screen setups can help you deal with this problem. Put your presentation on one that everyone can see, and your notes and camera on the other that only you can see.
Alternatively, you could show your slides in one window while simultaneously seeing your notes in another window. Zoom’s user-friendly instructions work with either one or two monitors.
#4. Run Through Several Mock Presentations Using Zoom
With Zoom, you can simulate the conditions of your actual presentation when preparing for it. Prepare your presentation space by setting up your screens, lights, and backdrop. Zoom allows users to book practice webinar sessions, so they can go over their presentations in advance. A companion can participate with you and provide input as well.
Preparation can make all the difference between a polished and an embarrassing presentation. Visit our public speaking advice page and practice as much as you can.
#5. Keep Your Slides as Simple as Possible
Virtual presentations rely heavily on slides to keep both the presenter and the audience on track.
Presenting slides should not be a chore. Stay away from busy backdrops, difficult fonts, and excessive images. There should be only one main idea or notion on each slide. It’s not a good idea to have a whole bunch of bullet points on one slide.
A slide with a few lines in a readable, bold font is good, but visuals like charts, maps, sketches, and images can be more successful and keep your audience engaged.
Can You Screen-Record a Presentation on Zoom?
Zoom makes it simple to record and share your screen during a presentation. You must either host the presentation meeting or have access to Zoom at a higher level in order to record it.
However, if you are a participant who lacks access to the necessary internal software, you can always try using third-party tools instead. Zoom presentations can be recorded using the device’s native screen recording facilities or an alternative screen recording software platform.
Additionally, there may be quality issues when recording Zoom with a program that isn’t designed to do it. The final product of such recordings is likely to be of lower quality. Your finished recording could have poor sound quality and low video resolution, diminishing its professional value.
How to Record a Zoom Presentation
Knowing how to record a presentation on Zoom is simple. In fact, the Zoom app itself serves as the recording setup for the presentation host.
The following steps will walk you through the process of recording a Zoom presentation.
Step 1:
Zoom’s ‘Settings’ option can be accessed from the account’s main menu. Click on the ‘Recordings’ tab and toggle the ‘Local recordings’ setting on.
Step 2:
The next step is to go to the main menu and start a call by selecting the ‘New Meeting’ option. Choose a different microphone or “join with computer audio” if offered.
Step 3:
Slides and any visuals for your presentation should be imported and opened before you begin. By clicking the “Share Screen” button and then choosing the appropriate tab in which your presentation materials are stored, you can simply distribute them to your audience.
Step 4
Verify that you have not accidentally muted yourself. Turn on your webcam and hit the ‘Start Video’ button on the bar menu at the bottom of your screen to begin recording a video of yourself.
Step 5
Check that everything you need to record your presentation on Zoom is in good working order before you start. To begin recording, click the record button at the task bar’s far right end.
Also, you can record your Zoom presentation either locally on your computer and save the file to your desktop, or in the cloud and have it stored in your Zoom account.
Step 6
Get on with your presentation while Zoom is recording.
When you are finished with your presentation, click “Stop Recording,” followed by “End” and “End meeting for all,” to shut down the recording.
Step 7
Once the Zoom meeting is over, you can access the recorded materials. You can locate the files you saved locally on your desktop or in your device’s documents folder if you made that choice. You will receive an email as soon as your recording is complete if you upload it to the cloud.
Step 8
Use any video editing software you prefer to trim and refine your recording. After that, get ready to disseminate it to others as a teaching tool, marketing tool, or some other type of resource.
How to Record a Zoom Presentation with PowerPoint
Virtual meetings have become increasingly popular in recent years. A worldwide team can now be accessed from any location! By learning how to record a PowerPoint presentation on Zoom, you can make your work available to anyone with an internet connection.
Zoom meetings are great for when everyone involved can’t be there at the same time. Especially if members of your team are located in different parts of the world. Fortunately, the answer is straightforward. Okay, let’s check out how to record PowerPoint in Zoom.
#1. Create an Outstanding PowerPoint Slideshow
You’ll need slides to display before you can learn to record a PowerPoint presentation with video. The best solution is to choose a premium template. These have a better design and more functionality than any free alternative you might find online.
This is when Envato Elements comes in handy. You can access thousands of premade PowerPoint presentations optimized for use with Zoom over at Elements. As a paying subscriber, you can download as much as you like. That means you can get as many of those templates as you need and use them as much as you like.
In this guide, I’ll be utilizing Envato Elements’ stunning Virtually PowerPoint template. There are more than 50 slides inside its innovative, modern design.
The first step in creating a presentation to share is opening a template. Keep in mind as you work that PowerPoint slides intended for online sharing require particular treatment. Consider these guidelines for a successful design:
- Avoid going down any slides in a large group. PowerPoint presentations will appear smaller on screen when sharing or recording with video.
- Make the fonts bigger. Screens make it difficult to see the fine print, and subsequently, video playback makes it even more difficult. Choose fonts that are easy to read and are large.
- Illustrate! Photos, graphs, and charts add visual appeal. Your slide deck must be understandable, interesting, and brief.
#2. Get Your Zoom Meeting Ready
Use Zoom to record PowerPoint presentations complete with sound and moving images. The free Zoom desktop software is readily accessible. Alternatively, you can access your Zoom account from any online browser.
If you have only one planned meeting, a thumbnail for it will appear on the Home tab in Zoom. But if you have a lot of meetings and calls planned, you should head to the Meetings page.
Preparing your slide deck ahead of time will help you create a positive impression on your audience. This will prepare you to speak up when the time is right. You won’t embarrass yourself in front of the audience by fumbling around for your files. When I’m ready to begin a meeting, I usually open PowerPoint and reduce its window size. In this way, it may be easily distributed when the time comes.
Select Start to commence the conference call. The Join Audio option will show up in the menu. The narration can be recorded from any audio source of your choosing. Select “Join with Computer Audio” here.
You will be given the choice to put your headphones and microphone to the test. This is an excellent method for testing the quality of your audio capture while using a fresh setup.
Your meeting has started. See if any other players show up. Now it’s time to begin!
#3. Start Recording
Now that your meeting has started, it’s time to start taking notes. PowerPoint presentation sharing might begin prior to filming if desired. However, I always hit play on the recording first. When using slides, it’s easy to forget to start the recording. Worse is realizing at the conclusion of a meeting that you neglected to take notes.
Zoom’s menu bar can be hovered over to initiate the recording of a PowerPoint presentation. It’s the group of controls that appear at the very bottom of the app’s interface. You should check to see if your microphone is muted first. The Mute option in the menu bar’s left-hand side allows you to toggle this feature.
Simply select Record in Zoom to capture your PowerPoint presentation. Your recording will now include whatever you show on screen or speak audibly.
Others in attendance will confirm this. The PPT meeting tape will include their voices if they speak or ask questions. You can even upload webcam footage if you like. In this method, when you present your PowerPoint, visitors can follow along with you on screen. You can include this in your recording as well.
Meeting attendees should be informed if they are being recorded. Their ability to give informed consent to the recording is therefore ensured. In addition, it alerts them to the fact that you have a copy set aside for review. Make everyone aware of the recording procedure at the outset of the meeting.
#4. Upload Presentations to Zoom
Now that you’ve started recording, you may upload your presentations in PowerPoint to Zoom to show off throughout the session. Get back to the drop-down menu at the screen’s bottom. Select Share Screen from the menu this time. It’s right in the middle of the menu and green-highlighted for your convenience.
To access the options menu, select Share Screen. You can find a number of thumbnail buttons on the page labeled “Basic.” The sharing source is under your control with these. Each program running in the background on your computer will likely have its own tab. In addition, a whiteboard and iPad connectivity are both possible.
The PowerPoint presentation loads. You can use the standard controls to advance slides. A green border can now be seen around the PowerPoint window. This portion of the screen is currently being captured. Anything that occurs beyond the green area will not be recorded.
Zoom makes it simple to record your next PowerPoint presentation. It’s a great way to distribute and store slide shows for future use. Also, read How to Convert PowerPoint to Google Slides: Step-By-Step Guide.
How to Record Presentation on Zoom Without Face
Suppose you are using Zoom to create a video and you don’t want your video or photo included in the final product. This is something you may want to do if you are doing an interview but don’t want to appear in the end product.
This could be especially useful when filming a video testimonial or video coaching a client.
Here are the measures you can take to record a presentation on Zoom without a face:
- Launch the Zoom app.
- To zoom in, select Zoom.Us from the menu at left.
- Go to Settings.
- In the new window, select “Video” under “Settings.”
- Select “Hide Non-Video Participants” from the Meetings menu.
- Launch a Zoom meeting and disable your video feed during the conference.
- The gathering should be taped. The recording will only include the other user’s screen and/or yourself if you are sharing the screen.
Please note that you must make this adjustment before starting the Zoom meeting for it to take effect.
How to Record Zoom Presentation with Face
In order to record a Zoom presentation with your face presence, it is advisable to adhere to the following basic guidelines:
Step 1
Visit Zoom, then click “Sign In.” Then, enter your login information.
Remember this A notification indicating Zoom has sent a link to your email will appear if this is your first time logging into the service. Before you can access your Zoom dashboard, you must click the verification link in the email we just sent you. Once you’ve authenticated your Zoom account, you’ll only have to do it once, and then you’ll be able to use it in Canvas.
Step 2
To begin a meeting, go to the “Personal Meeting Room” tab and then click the “Start this Meeting” button.
Step 3
Be ready before you hit record. To get ready for your recording, locate the Zoom controls at the very bottom of your screen.
- When you click the “Join Audio” button, your microphone will appear. After you’ve signed up, you’ll have the option to mute or unmute your microphone.
- A camera can be activated by clicking the “Start Video” button. Once the camera is turned on, you can begin and end recording by toggling the appropriate symbol.
- If you want to record a screencast with audio, you can do so by clicking the “Share” button and then selecting the screen you want to share.
Step 4
To begin recording, click the “Record” button found in the Zoom menu. In the top left corner of your screen, you’ll see a recording indicator when using Zoom. The recording can be paused and played back in its entirety. If you pause a recording and then resume it, you will end up with two separate recordings.
Step 5
Clicking “End Meeting” will cause Zoom to record your session and save the resulting MP4 file to a Zoom folder in your documents. Each recording will have its own subfolder labeled with the meeting room name and the date it was recorded. Change the file’s name from “Playback” to something more descriptive when you drag it into the folder.
Step 6
Panopto allows you to easily upload videos to Canvas. Launch Panopto in Canvas by clicking the Create button. Select Upload media from the drop-down menu, and then either click the Browse… button to locate your MP4 file, or just drag and drop it into the box to upload it.
How Can I Record a Zoom Meeting as a Participant?
Zoom’s built-in recording features often allow meeting hosts to record the call.
To record a Zoom presentation while participating in a call, you’ll need the host’s approval or an invitation to serve as an alternate host. After that, you’ll have access to the app’s regular recording features.
Regular Zoom users are unable to record meetings due to technical restrictions. The best course of action here is to request that the call host record information on your behalf. To further your recording capabilities, you may also employ third-party applications.
In order to record your Zoom presentation with an external screen recorder, please follow these instructions:
- Pick out an app to use.
- Get your Zoom meeting going and your slides ready.
- To screen record, just stick to the software’s guidelines.
- Stop recording and save your files once you’ve finished your presentation.
No host permission Zoom’s recording feature is restricted to meetings where attendees have been granted access by the host. If the Record option is not available, you do not have access to do so. You should begin by getting the host’s approval to record the session.
Bottom Line
In conclusion, Zoom’s built-in recording features make it easy to capture what’s being presented. But that doesn’t make Zoom the best recording software out there.
Zoom recordings are sometimes prone to sound quality issues. Because of this, your recordings may not come across as professional and may be blurry. This is typically the case because using Zoom to record requires an active internet connection. The quality of the image will deteriorate if the connection fails. Keep in mind that your editing options will be constrained because Zoom doesn’t provide independent video or screen-sharing tracks.
How to Record a Zoom Presentation FAQs
Can I record just the audio of a zoom meeting?
Zoom allows users to record audio files so long as they have purchased the service and are granted authorization to do so. If you merely want to record the audio from a Zoom meeting, you’ll need to download some additional software.
Can I screen record a Zoom meeting without the host knowing?
Yes, a screen recording software like Loom is the only way to secretly record a Zoom meeting without the knowledge of the host. If you want to record the meeting, but don’t want to alert the host, you should utilize a screen recorder.
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