The project management software makes it simple to create a plan, delegate responsibilities, monitor expenditures, keep tabs on development, and assess resource needs. Microsoft provides several Project editions such as Project Professional, each with a free trial period. Microsoft Office Project, or MS Project for short, was developed in response to the increasing need for specialized software to facilitate the global management of projects. This article serves as a guide on how to download and install Microsoft Project on Mac. Enjoy the ride with me!
An Overview of Microsoft Project
Microsoft Project (MS Project) is a commercially available program designed to facilitate the difficult and multidimensional process of project management. Project managers all over the world also agree that it is an extremely user-friendly tool. The following are some of the ways in which Microsoft is assisting project managers:
- Organizing timetables
- Distribution of Available Means
- Status reporting
- Dealing with finances
- Assessing the Load
In response to tasks and resource costs, it generates individualized budgets. MS Project begins cost computation at the task level and reaches a climax at the project level while resources are assigned to tasks and work is estimated. It is also possible to keep a distinct schedule for each resource, detailing the times and days that it is accessible for use.
Microsoft Project also is a powerful program that can automate a wide variety of procedures. However, it is limited in several ways and cannot replace human intelligence. Keep in mind that while Microsoft Project may make a workable timeline for the project, it cannot make a plan, and most managers cannot tell the difference.
What Does the Microsoft Project Look Like?
The following are the features of Microsoft Project’s user interface :
- Menu Bar Icons: An editable menu where frequent actions can be bookmarked for easy access.
- Ribbon Groups and Tabs: The “office menu” is a component of the “Fluent User Interface” and consists of a single tool bar with a ribbon consisting of several tabs, each of which typically has a toolbar button and maybe other controls. The controls in a toolbar come in a wide range of sizes and are organized into visually distinct groups that correspond to functional categories.
- Commands: Each tab has its own set of commands, the explanations for which are revealed in a tooltip when the mouse is hovered over. These are the various MS Project commands that can be used to carry out a variety of tasks.
- Zoom Control: It facilitates adjusting the focus of the view
- Quick Links: It allows simple navigation between the project’s most frequently utilized perspectives
- Label Viewing: The available views, such as the Task Usage view, Gantt chart view, and network diagram view, can be seen under the Views tab, which is positioned to the left of the currently selected tab. Microsoft Project may split the screen into many panes, each showing a different perspective.
- Indicator Bar: Displays information such as the current view’s filter settings and the scheduling mode of tasks (automatic vs. manual).
How to Download Microsoft Project
The following are the procedures on how to down Microsoft Project:
How to Download Microsoft by Using the Free Trial
- Go to Microsoft’s official website. Visit https://products.office.com/en-us/project/project-and-portfolio-management-software to download Microsoft Project’s free trial.
- Simply select the Prices & Products tab. There’s a big green button in the page’s middle that says “Go!” in white letters.
- Take a look at the available plans and then choose “Try it out.” Project Online Essentials, Project Online Professional, and Project Online Premium are the three tiers available.
- Unfortunately, a trial version of Project Online Essentials is not provided.
- Underneath, you’ll find a link labeled “On-Premise Solutions,” but unfortunately, you can’t try things out for free.
- Complete the form, then press the Next button. In order to start your free trial, you’ll need to create a Microsoft account. After you’ve filled out the form, click the orange button labeled “Next” at the page’s bottom.
- Sign in with your current Microsoft account by clicking the orange Sign in button in the top right corner if you’d like to add this free trial to your existing subscription.
- Make a new login. During registration, you’ll be asked to choose a username and password. Use something you can easily recall, but don’t skimp on security. When you’re done, scroll to the bottom of the page and click the orange button that says “Create my account.”
- To proceed, please enter your phone number into the field provided. For security considerations, Microsoft will now require you to allow them to phone or SMS you a code. Select “Text me” or “Call me,” then enter your number, depending on how you’d like to be contacted. At the end of the page is a button you can click after you’re done.
- Your phone number will then be sent a verification code. Enter it into the box and proceed to the next step.
- Select Get Started to begin installation. You’ll find this option at the footer.
- Get the installer by selecting the Install now button. Underneath where it says “Project Pro for Office 365,” click the Install now option. If you click this, Microsoft Project will download to your computer.
- Please proceed by selecting Next. Next at the bottom of the page once installation has begun.
- Join the ranks of new users. For each member of your team, please enter their first and last names and the username they want. You’ll have room for 23 other people (including yourself).
- Please proceed by selecting Next.
- Make sure all users have backup email addresses. Fill in all of your team members’ secondary email addresses so Microsoft can send them instructions on how to access their accounts.
- Choose Next after clicking Send Email. After entering all of the required replacement email addresses, select the Send email option near the bottom of the page. The final step is to select Next.
Download Microsoft Project with the Paid Version
- Check out the Microsoft Project homepage. Visit https://products.office.com/en-us/project/project-and-portfolio-management-software to purchase Project for download.
- Just hit the MacButton|Price List button. This is a big green button in the upper left corner of the website, with white text.
- Find the best price and then select Buy Now. Project Online Essentials, Project Online Professional, and Project Online Premium are the three tiers of this cloud-based service. You may discover Project Standard and Project Professional under the On-Premise Solutions menu item.
- Click the “Learn more” button if you’re interested in purchasing Project Online Essentials. You may then download it by clicking the orange Buy button.
- Fill out the fields and go to the next step. You need to create an account before you can continue. After you’ve filled out the form, click the orange button labeled “Next” on the page’s bottom.
- Sign in with your current Microsoft account by clicking the orange Sign in button in the top right corner if you’d like to add this free trial to your existing subscription.
- Make a new login. During registration, you’ll be asked to choose a username and password. Use something you can easily recall, but don’t skimp on security. When you’re done, scroll to the bottom of the page and click the orange button that says “Create my account.”
- Creating an account requires picking a domain name. Different extensions, such as “.net” and “.com,” cost different amounts. Choose the “.onmicrosoft.com” option if you already have a domain or don’t want to spend money getting one.
- A phone number is required. Microsoft will call or SMS you a security code to verify that you are human. Select “Text me” or “Call me,” then enter your number, depending on how you’d like to be contacted. At the end of the page is a button you can click after you’re done.
- Your phone number will then be sent a verification code. Enter it into the box and proceed to the next step.
- Type in your address and continue.
- Enter the total number of users and proceed. The price of your subscription can be determined on this page. Type in the total number of people who will be using Microsoft Project in the text box.
- Put in your billing details and hit the Place Order button. Credit cards, debit cards, and bank transfers are all acceptable methods of payment. Once you’ve filled out the form, click the “Place order” button.
- Place Project. You can proceed with the Microsoft Project download and installation at this time. To start the download, select the Install Now button.
How to Install Microsoft Project on Mac
You need to install your Microsoft Project after downloading it. The following are the procedures to take install your Microsoft Project on Mac:
- After logging in, complete the fields in the Azure Dev Tools registration form.
- Provide your mobile phone number to receive a verification code by text message.
- To continue, simply enter the verification code you received through text message into the appropriate field and click the Verify code button.
- Check the “I agree…” box and click the “Accept terms” button on the following screen to indicate your acceptance of the terms.
- If you go to the Microsoft Azure homepage and look to the left for the Learning Resources area, you’ll find a link labeled “Software.”
- Project Professional (or another name of software) can be found by using the search box at the top of the page.
- To see the product license key, click the View Key button in the pop-up box that appears after clicking the software link.
- When the product key appears, select it by using CTRL-C on your keyboard or by using the right mouse button. Then, copy the product key and paste it into a Notepad or other text document for later use. Having this application key handy after downloading and installing MS Project into your computer is also crucial.
- Make sure the software’s ISO image has completely downloaded to your computer after clicking the Download button.
- Find the ISO file on your computer
- Select an option from the context menu by right-clicking the ISO file. Select Open With > Windows Explorer from the context menu.
- The ISO image’s contents can be viewed in Windows Explorer after it has been opened.
- To install Microsoft Project on your computer, double-click the Setup.exe icon.
- If you’re looking for Software after the installation is done, click the Windows Start icon at the bottom left of your screen.
- Begin using the program. Paste the product key you copied in Step 9 when requested for the application key. Click OK after reading the license agreement to begin using the program.
Versions of Microsoft Project
Different iterations of Microsoft Project are available to meet a wide range of requirements in project management. The following are the versions of Microsoft Project you can install for your own use:
#1. Project Standard
This starter edition is designed for individuals or small teams in need of basic project administration features. If you want to stay organized and keep tabs on your progress but aren’t quite ready to dive into more advanced capabilities, this is a great place to begin. You can also install this version of Microsoft Project as a starter.
#2. Microsoft Project Professional
Microsoft Project Professional goes further by including advanced project management tools. You can also install this version of Microsoft Project for professional usage. Also, this iteration works wonderfully for larger groups taking on complex projects. Complex projects may be carried out without a hitch thanks to the included capabilities, such as resource management and collaboration tools.
#3. Project Server
Microsoft Project Server is also a version that you can install on a company’s own servers, catering to those businesses who want such a setup. It’s also perfect for enterprises that need a project management solution that can be adapted to their specific needs without disrupting their current systems and processes.
#4. Project Online
This is a web-based, adaptable, and easily accessible version. With Project Online, groups may also share and access information about their projects from any location. You can also install this version of Microsoft Project for the usage of your company. It’s also perfect for enterprises with a dispersed workforce that require the flexibility and adaptability of cloud services.
#5. Project for the Web
The newest addition, Project for the Web, provides an exciting interface. Project management is simplified for groups thanks to this release’s range of intuitively enticing and aesthetically driven tools. It’s also great for anyone who want an up-to-date, visually-focused user experience. Install this version of Microsoft Project to try it out.
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Features of Microsoft Project
Popular project management software Microsoft Project has many tools that speed up and improve the way projects are carried out. The following are the feactures you need to check out before you install your Microsoft Project:
#1. Controlling Workloads
Project Managers may easily delegate work, monitor progress, and manage resources with Microsoft Projects. It also keeps teams focused and projects on schedule requires organizing activities, establishing priorities, and identifying milestones.
#2. Resource Management
A project’s success hinges on how well its resources are managed. Microsoft Project can also help you allocate and track your human, financial, and material resources more effectively. It aids in preventing the over-allocation of resources and allows for alterations to be made so that resource availability coincides with project deadlines.
#3. Gantt Diagrams
The same is true for project timelines; a picture is worth a thousand words. Microsoft Project’s Gantt charts are also a visual representation of a project’s timetable that helps team members and outside stakeholders keep track of task sequences, durations, and dependencies.
#4. Time management
In the world of project management, time is of the essence. For effective time management and accurate team productivity evaluation, Microsoft Project’s time tracking features are indispensable. It’s also a handy tool for making sure work is done on time. Time tracking is also one of the features you need to check out as you install your Microsoft Project. It is a very important feature.
#5. Collaboration Tools
Working together effectively is the key to realizing any goal. The team members can easily communicate with one another and share relevant information using Microsoft Project’s built-in collaboration tools. It also promotes teamwork by providing tools like document sharing and open forums for communication.
#6. Reporting
Data is essential for project managers to make educated decisions. Microsoft Project allows also users to generate reports that can be modified to provide information on a wide range of project-related topics. The project’s overall health and any necessary adjustments can be determined with the use of these reports. So, make sure you look out for this feature as you install your Microsoft Project.
How to Use Microsoft Project?
Project complexity affects how often Microsoft Project is used. Here is how to use your Microsoft Project as you install it:
#1. Easy Methods for Managing Projects
Start from scratch by defining the project’s goals, tasks, and resources. Use Gantt charts to make project timelines more understandable.
#2. Management of Complex Projects by Experts
Make use of sophisticated tools for comprehensive management of dependent tasks, critical routes, and resource allocation.
#3. Managing Your Portfolio
Manage various projects, evaluate proposed initiatives, and ensure they correspond with organizational goals with the help of Project Online or Project Server.
#4. Resource Management
Microsoft Project makes it easy to keep tabs on when and where your available resources are being used.
Importance of Microsoft Project
You need to know the importance of Microsoft Project as you install it. The following are the importances of Microsoft Project:
#1. Methodical Administration
By strategically planning out each step of the project, Microsoft Project ensures that everything goes off without a hitch.
#2. Resource Allocation
Microsoft Project also guarantees efficient use of resources by facilitating their accurate allocation and monitoring.
#3. Planning Procedures
Productivity increases with the help of Microsoft Project’s ability to streamline project planning and management.
#4. Platform for Collaborative Work
Team members can easily coordinate their efforts and share information with the help Microsoft Project.
#5. Editable Templates
Microsoft Project’s adaptable themes are designed to meet the needs of a wide range of projects. This also guarantees these templates’ adaptability to meet the needs of every given project. Project managers benefit from MS Project training since it allows them to visualize their projects in predetermined formats. Task and resource scheduling can also be done with a reasonable degree of reliability and efficiency with this program. When keeping tabs on project details like labor hours, task durations, and resource requirements becomes critical, project managers can turn to this tool for help. Microsoft Project also streamlines the production of reports needed for periodic progress meetings, which is a significant and time-consuming effort in and of itself.
How Do I Add Microsoft Project to Office 365?
Enter your Office 365 username and password. Select Purchase Services from the Microsoft 365 Admin Center’s menu bar. To begin using Project Online, select Add next to the subscription plan you’d want to use.
Is Microsoft Project Included in Microsoft 365?
Project for Office (Plan E1), Project for Office (Plan E3), and Project for Office (Plan E5) are all part of Microsoft 365 for business subscriptions.
Is There a Desktop Version of Microsoft Project?
Both Microsoft Project Standard and Microsoft Project Professional are powerful desktop versions of Microsoft Project that come with a wide variety of features for managing projects.
Do You Need a License for MS Project?
Per-user licensing is the standard for cloud-based project solutions. You can get them by themselves, or they’ll be an extra feature with Microsoft 365.
Final Thoughts
You need to be patience with the installation of Microsoft Project for your Project Management. You should be able to install your Microsoft Project if you follow this guide. I do hope this article was helpful.
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