Are you regularly worried about not having sufficient time to carry out your daily tasks? Are you finding it difficult to manage your to-do list? Do your submissions always get completed at the last minute? If you answer yes to these questions, then you need to set up your calendar. The calendar plays an excellent role in time and project management, helping us be more productive. Calendars help keep track of deadlines and remind you of upcoming meetings. Let’s discuss how convenient a Calendar is and how to add a view to someone’s calendar in Outlook 365 on a Mac
How to Add a Calendar in Outlook: Overview
We use our schedules to keep track of more than just our own appointments and plans. We also use them to track school events, team schedules, and other activities. Instead of adding those events yourself, you can add them directly by adding calendars from schools, professional sports teams, TeamSnap, and even television shows to your account.
How to Add a Calendar in Outlook: Step-by-step Guide
Add your calendar to Outlook using the steps below. Using Outlook calendars will help you be more productive and improve your time management skills.
- Open your Outlook.com account or Outlook on the web, go to the calendar icon, and click “Add Calendar.”
- The next step is to choose “Add personal calendars” and then “Select the calendars you want to add.” Type in your account information.
- After your account is linked, if authentication is needed, you will get a message.
- Finally, all of the events or plans on your personal calendars will be immediately synced.
Follow these steps to add a shared calendar:
- The first thing you need to do is say accept when someone sends you an invitation to add their calendar.
- Once you’ve accepted, you’ll find the calendar in Outlook’s “Shared Calendars” section.
How to Add a Calendar in Outlook 365
In the early days of the Internet, there was only one way for a business to keep track of its messages and plans. Employees’ workstations would already be set up with Microsoft Outlook, and the administrative assistant would put the company’s dates and meetings into Outlook’s calendar from the desk at reception.
It was never very friendly or convenient, but it worked, more or less, back when the best technical help came from an animated paper clip. Subsequently, Office 365, which is now called Microsoft 365, can use the calendar in Outlook 365 for personal and group events to avoid conflicts with others.
How to Add a Calendar in Outlook 365: Step-by-step Guide
Let’s create and add a calendar for Microsoft Outlook in Office 365 and share this calendar with other Office 365 users in an organization.
- Open your online browser and go to https://outlook.office.com/calendar/. This is the location of Outlook Online in Office 365.
- Sign into Office 365 using a Microsoft 365 account.
- To add a new calendar, click Add Calendar in the left panel.
- On the Add Calendar page, click on Create a new calendar. Type in a name for the calendar, such as the Blog Test Schedule. Then, choose a colour and a charm, if you want, and then choose a location (a folder) to store the calendar from the drop-down menu.
- Click Save to save your settings and add a calendar.
How to Add a Calendar in Outlook 365:Sharing the calendar
Now the new calendar is displayed in the navigation pane in the list of calendars, and you can share the calendar with other users using Outlook 365.
- Click the three dots near your new calendar, and then click Sharing and Rights in the menu that comes up.
- In the Office 365 web interface, the Sharing and Permissions window starts. Click the field and type the names of the Office 365 users and groups in your company that you want to share this calendar with.
- As soon as you start typing names, a list of people who match your search appears below. For instance, you can share the calendar with your boss and Daniel. You can choose more than one person or group.
- After choosing users and mailbox accounts, you should set access for the chosen users.
- You can choose “Can view all details” if you want users to be able to see all details without changing the calendar.
- If you choose the Can edit option, the chosen users can add events, delete events, change events, invite other users, and share the calendar.
- Click Share once you’ve chosen the right users
How to Add a Calendar in Outlook Mac
Keep in mind that Outlook for Mac can’t open another user’s planner if that user’s planner folder permission level is set to “Free/Busy.”This is because Outlook for Windows is the only version that has this feature.
So, if you want to open a shared calendar in Outlook for Mac, the other user must give you reviewer access or higher. Or, you can see the person’s free or busy information by making a new meeting request and then adding that user to the Scheduling Assistant.
How to Add a Calendar in Outlook Mac: Step-by-step Guide
Follow the steps below to add a calendar in Outlook on your Mac for different aspects of your life—work, home, school, and so on.
- In the Calendar app on your Mac, go to File > New Calendar.
- Name the date and time.
- Press Return.
But if you can’t add a calendar to a particular calendar account, try adding a calendar to the account provider’s website. For example, to make a Google calendar, go to google.com.
How to Add a Calendar in Outlook Mac: Add a calendar group
Under “On My Mac” in the calendar list, you can make schedule groups.
- In the plan app on your Mac, choose a plan from the list under “On My Mac.”
- If you don’t see the list of calendars on the left, choose View > Show Calendar List.
- If the calendar list doesn’t have an “On My Mac” part, your calendars are in an account, like iCloud.
- Select File > New Calendar Group from the menu bar.
Additionally, to add another schedule to a group, simply drag it onto the name of the group. To remove a calendar from a group, drag it to the heading “On My Mac” in the list of calendars.
How to Add a Calendar in Outlook Mac: To Delete a calendar
Follow the steps below.
- In the Calendar app on your Mac, click the calendar’s name in the calendar list.
- If you don’t see the calendar list on the left, choose View > Show Calendar List.
- Choose Edit > Delete.
Note that some calendars can’t be deleted but if a calendar account has only one calendar (not counting other people’s calendars you’re sharing), you can’t delete that last calendar.
How to Add Calendar to Outlook View
Every worker at the institution now has the ability to view the group Outlook calendars of employees who work for their supervisor as well as the team that works for them. Because it is possible to view numerous dates at once, this feature makes it simple to organize staff meetings and ensures that they run smoothly. Access is now restricted to only being available through Outlook on PCs running Windows. This means it is currently unavailable on the Mac version of Outlook as well as the Web version of Outlook.
How to Add Calendar to Outlook View: Step-by-Step Guide
Follow the steps below to add a calendar in Outlook’s view mode,
Step 1
Click the “View” button at the top of the screen, then click “To-Do Bar” and then “Normal.” On the right side of the window, the To-Do bar will appear.
Step 2
Click “View” and “To-Do Bar” again, and make sure that the box next to the word “Appointments” is checked. If there is no check mark next to “Appointments” to show future Outlook calendar events, click “Appointments.”
Step 3
Click the “Arranged By” drop-down menu to change how your calendar items are listed, such as by start date or due date. You can now see your chosen calendar items in the to-do pane of Outlook.
How to Add Calendar to Outlook View: How To Customize
The view of the calendar can be personalized to display events from a variety of categories, as well as a small calendar and different day ranges. Microsoft Outlook gives you a wide variety of choices about the manner in which you can view and organize your calendar or calendars. However, if you often sort calendar items or change fields, it’s easy to make a customized view so that the information you need is always at your fingertips. Follow the steps below.
- Choose View.
- Click Change View in the Current View group, and then click Manage Views.
- Select “New.”
- Type a name for the view in the Name of the new view box.
- Choose a type of view in the Type of View box.
- To change where the view can be used, choose a choice under Can be used on and then click OK.
- Choose the options you want to use in the Advanced View Settings: New View text box.
- When you’re done making choices, click the OK button.
- Apply View to start using the view right away.
How to Add Someone’s Calendar in Outlook
When you add another person’s calendar in Outlook, it indicates that you are willing to share both calendars with the other person or with a team. This is why when team members at work share their calendars with one another, it boosts both their productivity and their ability to communicate effectively.
In addition, managers, team leaders, and employees all have the ability to quickly monitor the schedules of their entire team and make adjustments to those schedules as necessary. Hence, it makes it easier to maintain a healthy balance among the team’s various initiatives and manage them effectively. In essence, training employees to share and use a shared calendar is a priority for most businesses, and many companies train their staff to do so.
How to Add Someone’s Calendar in Outlook: Step-by-Step Guide
Families can also use calendars to help keep their lives in order. It can help couples talk to each other better, figure out who is responsible for what with their kids, and keep track of all the chores around the house.
So, if another Microsoft Outlook user gives you permission to use his or her calendar, you can open it in Outlook. But if you don’t have permission, the other person gets an email asking for permission.
This step below describes how to view someone’s calendar in Outlook
- Click Home in the Calendar.
- Click Add Calendar in the Manage Calendars group, and then click Open Shared Calendar.
- If you don’t see Add Calendar, click Add > Open Shared Calendar at the right end of the ribbon.
- Type a name in the Name box or click Name to choose a name from the address book.
- The shared calendar shows up next to any other calendars that are already visible.
When you view a shared Calendar for the first time, it is added to the folder pane. So, if you want to look at the shared Calendar again, you can click on it in the Folder Pane.
However, if the person whose Calendar you want to see hasn’t given you permission to see it, Outlook will tell you to ask them. If you click Yes, an email message about a request to share will automatically open. The message asks the person to share his or her Calendar with you and also gives you the choice to share your default Calendar with him or her.
How Do I Enable Two Calendars in Outlook?
Do this,
- In Calendar, in the Navigation Pane, select the check box of another calendar that you want to view. The calendar that you selected opens next to the calendar that is already displayed.
- On the calendar tab, click View in Overlay Mode.
- To add another calendar to the overlay, repeat step 2.
Where is The Calendar Folder in Outlook?
It is located within your default mailbox data file.
Why Can’t I See My Calendar on Outlook?
Expand the Microsoft Outlook pane in the right sidebar under the mini-calendar. Then select the Show MS Outlook events check box.
Where Do I Find Outlook Calendar Settings?
On the ribbon, select the Folder tab, then select Calendar Properties.
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