Corporate trips are a great way to get closer to your team, discover new places together, and generate brilliant ideas along the way. But at the same time, they can be more challenging than a regular family trip because there are lots of extra things to keep in mind. Luckily, the process may be simple and stress-free if you do everything in advance. In the following paragraphs, we will tell you how to follow the budget, rent a charter bus, research your destination, and make necessary reservations in advance.
1. Know your budget
Start with discussing the budget. You should know how much money the company is ready to spend on the corporate trip because it will greatly impact the choice you are going to make. Transportation and accommodation will be your biggest expenses, so start with them. Remember, the earlier you book tickets, the cheaper they may be. If you go by plane, avoid weekends and public holidays because the prices usually go up. Luckily, charter bus rental is not so volatile and often becomes much cheaper than travelling by air. When everything’s booked, you will know how much money is left to spend on food, commute, activities, and so on.
2. Arrange flight tickets or charter bus rental
It is sometimes difficult to arrange tickets for a family of four not to say about a team of coworkers. That is why we recommend doing it online, from the comfort of your home. Ask your colleagues to send their personal details in advance, so you could just copy-paste data into corresponding windows.
If there is a big distance between your A and B points, we recommend taking a flight. Sometimes, airlines offer discounts for corporate travellers. But there is a great alternative to planes – renting a charter bus. For example, at BCS Bus Chater rental, the fleet involves comfort buses and minibuses with all the necessary amenities: climate control, fridge, WC, radio system, navigation, and more.
3. Study your destination
Once you are done with charter bus companies or airlines, it is necessary to explore the place you are going to. Especially if you have never been there before. The trip must go as smoothly as possible, so you should plan everything in advance. We are talking about your route from the bus station or airport to the hotel, restaurants and cafes nearby, rental of a coworking space if needed, and so on. If there are several free hours in town, study whether there are interesting places to see in the area. It is a great way to make your team closer.
4. Make hotel reservations in advance
Most popular hotels with a proper price/quality balance are fully booked well in advance. So it may be difficult for you to find accommodation on the spot, especially if there are tens of people with you. We recommend using popular booking websites where you can filter options by location, price, date availability, and such conveniences as breakfast, swimming pool, and conference room. Call the reception desk to find out whether they have a rewards program for business trips or if they accept sky miles.
5. Get ready for the meeting
Although some people consider a business trip a short vacation, it aims to reach a particular goal – get a new client, present a project, and so on. That is why you should be ready for the meeting in advance because there might not be enough time en route. Here are a few useful tips:
- Know who you are going to meet
- Make sure all team members have a proper outfit
- Find out whether the meeting room has the necessary devices for your presentation
- Print out your speech and share it with coworkers
When you are already at the hotel, don’t forget to rehearse your speech and make sure that everyone knows what to say and do during the meeting.
Conclusion
Who said that organizing a business trip should be stressful? If you start early, make a to-do list, choose a charter bus company wisely, and remain positive, this might turn into an adventure, boost your skills, and even help you get a promotion. Have a safe and unforgettable trip!
