Thank You For The Interview Email: Best Way to Write It, With Examples

thank you for the interview email
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You’ve just finished an interview for a job you’re quite interested in. That’s great. You also know you should thank your interviewers, but you’re stumped on what to say. No worries! This article is a guide on everything you need to know about writing a “thank you for the interview email” We’ve included examples of how to write thank you emails, both before and after the interview. 

What Is A Thank-You Email?

Even early in the recruitment process, maintaining some type of engagement with your potential employer is critical. You must maintain some type of interaction before the interview in order to set a pleasant tone for the actual interview. Writing a thank-you note is one approach to accomplish this. What does it mean to write a thank-you email to a hiring manager or a person?

A thank-you email is a formal means of expressing your appreciation for something someone has done for you. Writing a thank-you email before the interview is expressing your appreciation to the individual who thought you were worthy of attending the interview.

Showing your gratitude in the form of a thank-you email is an excellent method to build a relationship with that person. In reality, thanking someone who has provided you an interview opportunity demonstrates your professional side. It also gives you the opportunity to emphasize why you are a suitable fit for this role. Most essential, a thank-you letter demonstrates that you took the time and effort to write one that demonstrates your interest in the position.

When Is the Best Time to Write a Thank-You Email?

You should write a thank-you email as soon as you receive an interview confirmation. It is best if the letter is written within 24 hours of getting the confirmation.

Do not immediately go to your mobile device or computer after obtaining the confirmation and begin typing the letter. Without sufficient planning, candidates may make the error of producing a boilerplate letter that has no impact. This will also demonstrate that the letter was not properly crafted. It is preferable to consider first and then write a strong thank-you note.

When a candidate receives an interview call, the hiring personnel may also add that another confirmation email would be sent in a few days. In such circumstances, wait for the confirmation email and then send the thank-you note.

How Should You Write a Thank You Email Before an Interview?

Here are some pointers for crafting a successful thank-you letter to the hiring manager.

#1. Include A Subject Line

With every email, provide a subject line. A subject line informs the receiver about the content of the email. In this scenario, include the “Thank you” message in the subject line, along with your name.

Subject line: Thank You Reminder for the Interview Call

#2. Greet the Hiring Manager

Before you begin writing the content of the letter, you must first greet the hiring manager. Use their correct name, check the spelling, and add a prefix before the name. Begin with a prefix such as Kind Mr./Ms. or Respected Mr./Ms.

For example, Dear Mr./Ms. (Hiring Person’s Name),

#3. Tell the recipient why you’re writing the letter.

Begin the body of the letter by explaining why you’re writing it. In this case, your reason is to express gratitude to the recruiting manager for selecting you for the interview. You can start your letter by writing something like this “Thank you for inviting me for the interview” or “I am sincerely appreciative for choosing me as the potential candidate for the interview”.

#4. Inquire About Any Other Crucial Interview Details

Other than thanking the individual for providing you the opportunity to attend the interview, you can also use this occasion to request additional information about the interview. You can inquire about what documents are required for the interview, the exact location of the interview, and other pertinent information.

#5. Create a personalized letter for each hiring manager.

If you have numerous interviews scheduled, prepare a separate letter to each of the hiring managers. Don’t think of writing one thank-you note and sending it to numerous people. Individualized letters indicate that you care about them and will help you create a relationship before the interview.

#6. Adopt a Professional Tone in Your Email 

Avoid using typos, slang, emoticons, and other such things in your email. Using them comes across as too casual, making the recipient uncomfortable. Professionalism is essential while drafting an email to a firm employee. Yet, take care not to come out as overly official.

#7. Write A Brief And Clear Message

Be certain that your message is not too long. Avoid sending texts with five paragraphs. Make sure your message is brief and to the point. Reading a long letter is exhausting for the hiring person in the same way that writing a long letter is for you.

#8. Before sending the email, make sure to proofread it.

Be certain that the spelling, names, and punctuation are right. After writing the email, read it out again. Even if you can get someone to read your email, it will assist you to discover any errors. Remember to double-check your email before emailing it.

#9. Add your contact details.

Make sure to add your phone number at the bottom of the email.

#10. Send the email right away.

As previously said, submit the emailed thank-you letter as soon as you receive the interview confirmation call. You should send the email within 24 hours of receiving the interview call.

How To Write A Thank You Email After An Interview

There are no specific guidelines for writing a thank you note following an interview. Still, we recommend approaching it in the same way you would any other business email. You must begin with a formal email beginning, professionally identify yourself, and choose phrases that strike the correct tone and resonate with the receiver. While you may have struck up a personal connection with your interviewer(s), you must maintain a professional demeanor.

The optimal interview thank you email format includes the following elements:

#1. Thank you email after interview subject line 

Keep in mind that the thank-you email after the interview subject line will be the first thing your receiver sees in their inbox, so keep it brief.

Remember, you’re interviewing for a job (or professional position or role), so keep the subject of your post-interview thank you email professional, even if you know the person you’re emailing. The ideal interview thank you email subject line is brief, to the point, and concise.

Here are some possible thank you email interview topic lines:

  • Thank you for conducting the interview.
  • Thank you for taking the time to meet with me.
  • It was a pleasure to meet you today.

When deciding on an acceptable thank you for the interview email subject link, context is crucial. If you know the person, you can be a little less formal in the subject line of the thank you email after the interview. 

#2. What to say in a thank you email following an interview

You must include some conventional items, but you have some leeway in what you say in the post-interview thank-you email. It all depends on the situation.

Here’s what you should say in every post-interview thank you note.

  • Thank the interviewer for taking the time to speak with you.
  • Say why you’re a good fit for the position Demonstrate a passion for the future Offer to give additional information and answer any questions
  • Finish the email nicely and inquire about the next measures.

These are a few things you could mention in your email following an interview, depending on the interview, your personal relationship, and the business setting.

  • Give examples of your work, links to past organizations, and so on.
  • Respond to any questions addressed throughout the interview.
  • Links to social media profiles, such as LinkedIn
  • Explain any information that is unclear and clear up any misunderstandings.
  • Provide any extra instances you failed to mention during the interview.

Finally, what to say in a thank you email after an interview is determined by the role, the recruiter, the situation, and the environment. Putting pen to paper (or finger to keyboard) might be nerve-racking, but our suggestion on how to thank someone for an interview is to keep things simple. Spending too much time worrying about how to send a thank-you note after an interview is a waste of time. Instead, stick to our pattern above and you’ll be writing clean, clear correspondence in no time.

Things Not to Include in Your Thank You Email

Avoid these three typical blunders if you don’t want to create an unfavorable impression on the interviewers.

#1. Including excessive detail

Remember that the purpose of the message is to express gratitude, not to resume where your interview left off. “Your follow-up is not the moment to add everything you wish you had highlighted in your interview,” says Olvera-Marshall. You run the risk of appearing desperate or unprepared for the interview if you do.

#2. Submitting requests

People are preoccupied. Requests that need additional work should be avoided. You want to demonstrate to the interviewer that you are a pleasure to work with.

#3. Typos

Don’t forget to proofread your email for grammar and spelling before sending it. This is an illustration of your communication.

Thank You For The Interview Email Examples

#1. Example of a thank you an email before the interview

To: [Recipient’s Email Id]

CC: [Your Email ID]

Subject: Social Media Manager – Thank You For Considering My Candidacy For The Interview

Dear [Mr./Ms./Mrs.] [Name of the hiring person],

Thank you for considering me as an eligible candidate for the interview for the Social Media Manager position. I appreciate the opportunity that you have provided me with. I confirm my availability and look forward to attending the interview at your office.

Regarding the documents for the interview, should I also bring my ID cards or only the educational certificates are enough for the interview? Please let me know.

Other than this, if there is any other information you need, please let me know. Once again, thank you for giving me the opportunity to attend the interview.


[Your First Name] [Your Last Name] [Contact Number]

#2. Example of a Thank You Email After The Interview

Subject: Thank you

Hi [Name of hiring manager]

It was great speaking with you yesterday about being a possible fit for your team. I appreciate the transparency into the project you are working on and what it is like working at [company name]. It seems like an amazing team and an exciting project with huge potential. I am excited about the possibility of working with you. If you have any questions or want to continue our conversation, please reach out at any time.

I look forward to being in touch.

All the best,

Why Is A Thank You For The Interview Email Important?

Aside from being a good gesture, sending a follow-up email after an interview has several advantages.

#1. It establishes a positive rapport with the interviewer (s).

Regardless of how great your interview went, many hiring managers cram many interviews into their already packed schedules. After the interview, a meaningful note might help you leave a lasting positive impression.

#2. It allows you to stand out in a crowd.

Taking the effort to send a thank you note boosts your chances of standing out from the crowd. According to one survey, only one out of every four candidates sent thanks you messages after their interviews, despite the fact that 80% of HR managers believed that comments were beneficial when screening candidates.

#3. It’s an opportunity to show off your professionalism and interpersonal abilities.

It’s one thing to tell an interviewer you’re detail-oriented and work well with others; it’s quite another to demonstrate these qualities. A well-crafted and timely thank-you message demonstrates your follow-up, your ability to capture the substance of the meeting on paper, and your understanding of the necessity of expressing your gratitude to others.

#4. It demonstrates your enthusiasm for the position.

Hiring managers are aware that candidates may be interviewing for several positions at the same time. Leaders are too busy to devote time to a candidate who isn’t interested in the role they’re hiring for. A thank you message demonstrates that you are interested in the role and worth following up with.

In Conclusion,

You could send a thank you email and receive a response, or you could never hear back at all. In either case, writing a thank you an email before or after every interview could mean the difference between getting the job and getting lost in the crowd.

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