How to Send and Receive Faxes Online

how to send and receive faxes online

Cloud-based or online faxing is a secure, reliable, and secure method of faxing from wherever you are at any time. All you need is a desktop computer, laptop, or smartphone and an internet connection. You can even use your smartphone as a scanner to take a picture of the document. Then you can digitally sign the fax in a mobile faxing app.

Learning the benefits of faxing from anywhere and how easy it is to send, receive, and sign faxes on your mobile device should be factored in when considering adopting this approach for your business or personal needs.

The Benefits of Sending and Receiving Faxes Online

Online faxing is more effective and efficient for businesses than traditional faxing, especially when transmitting a high volume of documents. Everything you send or receive is stored in one location for easy documentation purposes. Healthcare practices and retail stores can benefit from online faxing services for the following reasons:

  • Faxes are sent securely through encrypted methods.
  • Being able to fax from anywhere saves time.
  • Costs for maintenance and supplies for faxing equipment are eliminated.
  • Online faxing is packaged with enhanced features not available with manual faxing.
  • Physical storage and space aren’t needed because of the availability of online storage.

Additionally, email faxing is a secure, reliable, and convenient method for people who need to send personal documentation, such as health or law documents, especially if time constraints are an issue.

The Environmental Impact of Sending and Receiving Faxes Online

The ability to send a fax digitally via a mobile device can significantly reduce your carbon footprint. Fax machines consume power to be able to send and receive. This constant power consumption contributes to the production of greenhouse gases and unnecessary power waste.

Plus, ink and toner for fax machines are made up of compounds that evaporate into the air and can contribute to decreased air quality and adverse health outcomes. Traditional machines also use a lot of paper, which requires the deforestation of trees, unnecessary energy and water consumption, and waste production.

How to Send and Receive Faxes from a Phone

Learning how to fax from iPhones is simple and easy. Just download a faxing app, sign up for an account, and select your number. Once you do that, follow these steps:

  1. Open any email service app, like Gmail, Yahoo, or Outlook.
  2. Compose a new email message.
  3. Enter the recipient’s fax number in the send-to field.
  4. Attach the documents.
  5. Hit send.

As you can see, it’s easy and convenient to send important documents wherever you may be at any time.

How to Sign a Fax with Androids or iPhones

There are two ways to sign your fax when using different types of smartphones: either take a picture of your signature or sign the fax with your finger. From there, you log into the faxing app and choose the fax you’d like to sign digitally. The app will produce a menu with choices like “Use Camera” or “Use Finger.” Follow the steps after your selection and you will have a digitally signed fax ready to send.

Don’t Wait to Take Advantage of the Convenience, Reliability, and Security of Online Faxing

Businesses can save valuable time and money via online faxing while showing customers how eco-friendly their operations are becoming. Now that you see the benefits of sending business or personal faxes, the environmental benefits online faxing offers, and how easy it is to fax online, install an online faxing app onto your smartphone.

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