PROGRAM COORDINATOR: Meaning, What They Do, Salary & Resume

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If you are an individual with the ability to lead others effectively and can also work independently and effectively under time constraints, then perhaps you might choose a career as a program coordinator. But what exactly does it involve? A program coordinator ensures that charity, educational, or professional programs are successfully planned and carried out. Their responsibilities also include managing program employees and assigning work to them, keeping an eye on program budgets and deciding how to allocate resources, and conducting community engagement activities. Read on to learn more about a program coordinator job description, salary, resume, and potential interview questions.

What is a Program Coordinator?

A program coordinator is a professional who organizes, coordinates and manages staff for their employer’s different programs or projects. 

A program coordinator is an employee of a company whose job is to manage various programs and initiatives. They are in charge of arranging the program’s operations and schedule, implementing policies and procedures, and maintaining the budget and documents relevant to program spending. They will use their superior organizational abilities and the synergy they develop with their assistants to successfully plan and carry out these tasks.

Program coordinators generally work for government agencies, non-governmental organizations (NGOs), hospitals, and private businesses. To meet deadlines, they coordinate closely with the program’s employees. Their responsibilities also include figuring out how much money a firm may need, writing grant applications, and coming up with ways to advertise the programs to the right people. They might also have to pay for things like necessary equipment and supplies for program activities.

The nature of the company you work for will basically determine the nature of your responsibilities there. In the healthcare field, for instance, program coordinators might plan and carry out a series of talks on how to eat well and stay active. On the other hand, program coordinators’ tasks in public schools may include leading in-service training for teachers on innovative pedagogical practices. While a program manager may be required by nonprofit organizations to oversee their marketing and fundraising initiatives,

Program Coordinator Job Description

We are currently looking for a program coordinator to assist us in enhancing people’s lives through educational and social initiatives. You will be in charge of managing our whole schedule of offers, evaluating the efficacy of the current choices, and creating ideas for brand-new initiatives that you believe would be helpful to the neighborhood we serve. In addition, you’ll help us locate extra funding sources and aid in budget allocation as part of this function. To achieve a high level of program participation and support, you also help with outreach tactics. Candidates should have a bachelor’s degree, know how to run leisure activities and have knowledge of the population we serve.

However, a great program coordinator needs to be meticulous, well-organized, and at ease working with a variety of teams. We’d be delighted to speak to you if you possess this experience with program design and human resource management.

The objective will be to make it easier to manage programs effectively and in accordance with the company’s norms.

Duties and Responsibilities:

  • Keep track of the present program schedule
  • Aid in the organization and coordination of a program’s activities
  • Provide draft suggestions for fresh initiatives that you believe could help the community we serve.
  • Ensure implementation of policies and practices
  • Hire, manage, and schedule personnel
  • Create budgets and locate potential sources of money
  • Support community outreach initiatives
  • Prepare consistent reports on program participation and outcomes.

What Skills Do You Need to Be a Program Coordinator?

Below are some of the basic requirements and skills a program coordinator must possess;

  • Organizational skills
  • Demonstrable expertise as a program coordinator or in a comparable position
  • Understanding of program development and administration processes
  • Understanding of accounting, reporting, and budgeting
  • Knowledgeable in technology and MS Office
  • Written and oral communication skills
  • Ability to collaborate with teams of many backgrounds and disciplines
  • Good organizational and time-management abilities
  • Excellent communication skills both in writing and speaking
  • Business administration or a related field, BSc or BA

Program Coordinator Salary

The average yearly salary for a program coordinator in the United States as of Mar. 28, 2023, is $44,822.

In case you need to run a quick calculation of the salary, overall, it comes out to about $21.55 per hour. This in other words amounts to $861 per week or $3,735 per month.

What Are the Three Duties of a Coordinator?

  • Program and activity planning and management
  • Ensuring that policies and practices are put into operation
  • Managing money and keeping tabs on transactions

What Is the Role of the Program Coordinator?

A Program Coordinator will typically begin their day by checking their email and/or voicemail in case they have gotten any allocations of funding or important information from upper management. They get together with the program personnel to discuss participant feedback and brainstorm new activities. Program Coordinators spend a good portion of their day outside the office performing managerial duties, as well as interacting with and monitoring program participants. They look over the budget, pay the bills, order what they need for the program, and keep an eye on the evaluations to see where they can make changes.

What Comes After Program Coordinator?

Companies may use a wide variety of job titles to categorize employees according to their level of expertise. However, many of these groups overlap across sectors. Both interns and staff members have to start somewhere, and even some staff members have to go through a training phase.

After that, most people go up the ranks to become a coordinator, managers, or directors, with the best of the best eventually becoming executives. Your job title may significantly affect your future potential to achieve the goals of working at the level you wish.

How Do I Become a Successful Program Coordinator?

While a bachelor’s degree or higher is not a necessity to become a program coordinator, many employers seek out those with at least two years of relevant work experience. A degree in education for instance is necessary for a position as an educational program coordinator. While a degree in the sciences, nursing, or a related health profession is essential for a position as a healthcare program coordinator. 

You can seek out an internship or entry-level employment with a company in your desired field to gain experience developing and managing mission-critical systems. After gaining relevant work experience, you should connect with HR departments in related companies to inquire about program coordinator openings.

What Is the Difference Between a Project Manager and a Program Coordinator?

The differences between a program coordinator and a program manager can be seen in terms of seniority and breadth of responsibilities. For example, program coordinators often perform a middle management role due to their extensive experience in the field. As a result, coordinators are responsible for keeping a careful eye on just one program at a time. This includes overseeing the day-to-day operations of the program, managing its staff, and securing sufficient funding and publicity.

Program managers, on the other hand, often have greater experience than program coordinators because of their previous work in that role. Program Managers have the expertise to oversee multiple projects at once. Their job is to ensure that all of the programs have competent leadership and adequate resources to help the people who enroll in them.

What Is the Career Path of a Program Coordinator?

The position of program coordinator is at the intermediate level. It is the position in charge of organizing a program and its activities and planning for them. Additionally, it involves duties like team management and public relations. If you want to pursue a career in administration, this is a stepping stone. You can take the following actions to prepare for this position:

  • Bachelor’s degree in business administration or related subjects.
  • Master’s degree in a similar discipline.
  • A minimum of five years of experience working on marketing initiatives.

What Qualities Make a Good Program Coordinator?

A good program coordinator has natural management skills that push them to get their team members to work hard and keep their programs at high standards. They think outside the box, which helps them come up with fresh approaches to advertising and find original methods to raise money. A good program coordinator also has strong verbal communication skills, which allow them to effectively direct meetings, give presentations, and convey their vision to their team.

Program Coordinator Resume

An essential first step in your job hunt is creating a strong resume for a program coordinator. Referencing the job description can help you highlight any talents, recognitions, and certifications that align with the requirements on your CV. You might also wish to add a headline or summary that sums up your objectives and qualifications. The program coordinator resume samples and examples below can assist you in creating a document that effectively communicates your experience and credentials.

How to Write a Program Coordinator Resume

Here are the basic steps to write a job-winning program coordinator resume;

Interview Questions for the Program Coordinator;

  • Start by selecting a suitable style of program coordinator resume
  • Create a resume objective or summary for the program coordinator position.
  • Make an ideal program. A section on Coordinator Experience
  • Make the education section of your program coordinator resume stand out.
  • What Are Your Greatest Skills As A Program Coordinator?
  • Enhance Other Parts of Your Resume for a Program Coordinator
  • Include a cover letter with your resume for a program coordinator

Program Coordinator Resume Examples

  • Tyle Smith
  • Program Coordinator
  • 123 456 7891


Program coordinator who is data-driven and has at least four years of experience. By focused budget and work priority improvements, Graffle was able to save $12,000 and launch the program three months early. eager to reduce expenses and increase efficiency for the next development program at Anapasse.


  • Program Coordinator- Executive Nursing Administration
  • Herman LLC
  • October 2016 through July 2022

Principal Requirements & Duties;

  • 16 projects’ progress and deliverables were tracked; deadlines and performance targets were met 100% of the time and 98% of the time, respectively, with the required adjustments to priorities and resource allocation.
  • Known advertising tactics and educational efforts that are directed toward specific stakeholder groups.
  • 12 members of the project and program management teams received Google Suite training, and 4 departments were instructed on how to use project management software.

Key accomplishment:

  • By analyzing project budgets and setting task completion priorities, the program was launched three months ahead of schedule and $12,000 in unnecessary operational costs were avoided.

Project Director

Businessyield Consult

July 2010 till current

  • Completed all deadlines and goals across 45 milestones on average per year.
  • 7 freelancers were hired to make sure that 20+ deliverables were completed on schedule while staying within the budget for the year.
  • 100+ reports and presentations were prepared for meetings with stakeholders and cross-functional teams.


  • Colorado University’s Bachelor of Business Administration degree


  • Earned a 3.8 GPA.
  • The Gerald R. Ford Memorial Scholarship has been awarded


  • Efficiencies in Leadership
  • Decision-making with MS Office Scoro Time management
  • Problem-solving
  • Collaboration and computer skills Active listening


  • Assisting three local nonprofits regularly with marketing and program coordination for education.
  • Twice a year, I plan a promotion event that raises an extra $2500 or more for a local animal shelter.


  • Native speaker of American English
  • Fluent in Spanish and German minimum level of competence

Bottom Line

A Program Coordinator’s job is to organize, carry out, and assess various programs. Generally, they should be able to efficiently manage their projects under tight schedules and budgets by allocating their available resources wisely.

In most cases, they oversee their operations and ensure that they run smoothly. They will track the money allocated for a program, and create financial reports, while also keeping tabs on everything happening in that department.

Furthermore, successful Program Coordinators will be analytical, communicative, and well-versed in management principles. They will have the ability to not only solve problems but also to build solutions that go above and beyond what was originally envisioned. They will also have the time management skills necessary to work on several projects at once.


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