One of the most exciting things about looking for a job is hearing back from an employer. You’ve completed the work and submitted the applications; now it’s time to move the discussion forward. Also, if you talked to the hiring manager or someone from human resources over the phone, send an email to confirm the interview. You’re demonstrating to the hiring manager that you’re ready to work with this email. In this article, we will go over everything you need to know about an interview confirmation email reply. We’ll also discuss how to write one using templates, why it’s important, and, of course, examples of good interview confirmation emails.
What is an Interview Confirmation Email?
A job interview confirmation email is exactly what it sounds like: an email received to confirm that you want to attend a job interview and confirm the date and time. It’s as simple as that. This email confirms that you are available for a job interview after your applications have been looked over and accepted.
After the hiring manager contacts you to extend an invitation to the interview, this email is usually sent to the hiring manager or an HR representative in charge of recruitment. It’s important to confirm that you want the job and will show up for the interview on the date, time, and place that the hiring manager gives you. If it isn’t written correctly, there will be a few hiccups along the way, which we don’t want.
When Should You Send Your Interview Confirmation Email?
Most of the time, you should send an email to confirm a job interview as soon as you hear about it. This ensures that your interview date and time are not taken by another candidate. It also demonstrates your enthusiasm for the position and the organization.
This rule does not apply if the hiring manager informs you that a confirmation email will be sent to you. If this happens, send an email to confirm the interview details after you get the confirmation email. If you haven’t gotten this confirmation email within a few days, contact the hiring manager to make sure it’s being sent.
Why is an Interview Confirmation Email Necessary?
The confirmation of an interview is a critical step in the job-search process. Why? Because it informs your prospective employer that you are still interested in the job and will be available for the interview. You’re informing the recruiter with this email that the specified time is convenient for you, and if it isn’t, this email allows you to state that as well. It also enables you to ask follow-up questions if you have any.
Interview Confirmation Email Reply
We’ll give you some tips and a general outline of how to write a good confirmation email for an interview. You want to come across as confident and intelligent as possible without sounding snide or cheeky. This guide will go over how to use words, fonts, and other elements. All of this is to get you one step closer to landing that job. Here are a few pointers for interview confirmation email responses:
- Keep the email confirmation as brief and to the point as possible. Typically, one or two paragraphs are sufficient.
- Ensure that your subject line is brief and clearly states the purpose of the email.
- Begin your email by expressing gratitude to the hiring manager for the opportunity.
- Avoid using emojis, smiley faces, and other emoticons because they are unprofessional.
- Avoid using difficult-to-read or unprofessional colored or poppy fonts.
- Include appropriate and respectful salutations that include the recipient’s name.
- Mark or save your email correspondence in a location in your inbox where you can easily access it.
- Proofread the email before sending it, and have someone else go over it because you can never be too sure.
- Include a copy of the email to yourself in the Bcc section.
What Should Be Included in an Interview Confirmation Email Reply
If you want to write a good interview confirmation email reply, there are a few things you should include. These elements ensure that the hiring manager receives and clearly understands your email. The following are the essential elements of a good interview confirmation email response:
#1. Subject line
When sending an email to confirm an interview, use a subject line that says what the email is about. This could include the job title, the person’s first and last name, and a short explanation of what the email is about.
Example:
“Alexandria Knowles- Interview Confirmation.”
#2. Your contact details
You can also include all of your contact information, such as your phone number, email address, and mailing address, in the email. By doing this, you make sure that the person in charge of hiring has all of your information in case they need to get in touch with you before the interview.
Example:
“If you have any additional questions, please contact me at alexandriaknowlees@yahoo.com or at Folklore Evermore Drive, Alberta.”
#3. Your motivation for sending the mail
Begin your email by explaining why you’re writing it. For example, you could begin the first paragraph with, ‘I am writing to confirm the interview for this date, time, and location.’
#4. Include questions about any pertinent documents you may need to bring to the interview.
You should bring more than one copy of your resume to an interview, and you should also ask if there are any other materials you need to bring. The hiring manager may also ask you to bring letters of recommendation, work samples, or a portfolio to the interview.
#5. Expressing gratitude to the hiring manager
Include a sentence thanking the hiring manager for their time, attention, and interest in the job.
Example:
“I appreciate the opportunity to interview for this position.” I am grateful, and I assure you that I will arrive on time and in good standing. “
Interview Confirmation Email Templates
Even if it’s “just” an interview confirmation reply, writing an email to a potential employer can be intimidating. These interview confirmation email reply templates will assist you in getting started. You can use them as is, add your own details, or use them as a starting point to personalize your response. Here are some interview confirmation email reply templates:
Example 1: A simple confirmation email with no questions (formal style)
Alex Hamm, Interview Confirmation Administrative Assistant
Hello, Mr./Ms./Mx.
Thank you for the chance to interview for the position. I’m excited to learn more about how I can contribute to its success.
I look forward to meeting you in your office. I’ll bring a copy of my resume as well as a list of references. Please notify me if there is anything else I should have on hand.
If you need to reschedule at any point, please use my Calendly link to find an alternate time.
Kind regards,
Example 2: A simple confirmation email with no questions (less formal style)
Confirmation of Administrative Assistant Interview, Hamm Alex
Hi,
Thank you so much for inviting me to interview for the position. I’m excited to learn more about the position and how I can assist you in succeeding.
I’m writing to confirm my attendance at your meeting. As requested, I intend to bring several copies of my resume and portfolio. Please let me know if there is anything else I should bring.
Thank you once more, and I hope to see you soon! If you need to reschedule, you can easily do so using my Calendly link.
Best wishes,
Example 3: Confirmation with questions (formal style)
Confirming the Administrative Assistant Interview with Alex Hamm
Hello, Mr./Ms./Mx.
Thank you for the interview opportunity. I’m looking forward to meeting you. I will bring copies of my resume for your review. Please let me know if there is anything else I can bring.
I understand you have two offices, one on the street and one in the building.
Thank you for your time, and please accept my invitation to meet with you about the position.
Kind regards,
Example 4: Confirmation with questions (less formal style)
Confirmation of Administrative Assistant Interview, Hamm Alex
Hi,
Thank you so much for inviting me to the interview. I’ll see you later at the office. I will bring copies of my resume and a photo ID to check in at the front desk, as requested.
I understand you share the building with several other businesses. Can you tell me what floor you’re on and how to get to your office door?
Thank you very much, and I hope to meet you soon.
Best wishes,
Tips for Interview Confirmation Email Reply
- Email your reply as soon as possible, preferably the same day or the next business day.
- If the interview offer email included multiple people, hit reply all to ensure they are included in your reply.
- Thanks to the email recipient for inviting you to an interview for the job.
- Confirm the interview date, time, and location.
- Include one or two short sentences reiterating your suitability for the role.
- Maintain an upbeat but professional tone.
- Before sending the email, double-check it for spelling and grammatical errors.
How do I confirm my interview?
Thank you for contacting me regarding the [title of position] interview. I’d like to confirm my availability for the interview. I am free on [date] at [time] or [date] at [time]. A copy of [form of personal identification] and [form of personal identification] are enclosed.
How do I confirm an interview appointment by email to a candidate?
Dear [Name of Candidate], I’d like to confirm your interview for the [Job title] position on behalf of [Company name]. The following are the interview details: When: [Date and time, for example, Monday, May 11, at 9:30 a.m.] The interview is scheduled to last [XX] minutes.
Should you email to confirm an interview?
Responding in a timely manner
When you receive a call or email from a recruiter or hiring manager about scheduling an interview, reply immediately, even if it’s just to acknowledge the request, and tell her you’ll call once you’ve reviewed your calendar.
How do you accept an interview invitation by email?
Thank you for inviting me to an interview with [company name]. I’d like to confirm that I’ll be available for a meeting with you on Saturday, August 30 at 9:30 a.m. I am grateful for the opportunity to speak with you and look forward to learning more about the position.
How do you politely follow up after an interview?
Here is how to follow up via email after an interview:
- Use the recipient’s first name only.
- Express your appreciation and gratitude for their time and effort.
- Reiterate your enthusiasm for the job and the company.
- Mention when you interviewed, the job title, and the specifics of the job.
- Inquire directly about the situation and next steps.
How do you follow up on an interview result?
Dear [Name of Hiring Manager], I hope everything is fine. I was wondering if there was an update on the timeline or status of the [job title] position I interviewed for on [date of interview]. I’m still very interested and eagerly await your response.
How do you thank someone for giving you an interview?
Thank you so much for taking the time to meet with me today. It was a pleasure to learn more about the team and position, and I’m very excited about the opportunity to join [Company Name] and work with your team to [bring in new clients/develop world-class content/do anything else awesome].
Conclusion
As you can see, your interview confirmation email reply does not need to be lengthy or detailed. Just by being clear and polite, you can make a good impression on these important email recipients.
Frequently Asked Questions
How do you write a confirmation email for an interview?
Dear [Name], Thank you for inviting me to interview for the [job position] role at [company] in your previous [call/email]. I’m sending this email to confirm that the interview will take place at [time] and [location].
How do you say thank you email professionally?
Thank-Yous for your Professional and Career Purposes
- I am extremely grateful for your time.
- I am grateful for your assistance.
- Thank you very much for your assistance.
- Thank you very much for your time.
- I value the information and advice you have provided.
- Thank you for accepting my request for a connection.
- Thank you for contacting me.
How do you email professionally?
Professional Email Writing Tips:
- Begin with a catchy subject line.
- Address them properly.
- Keep your email brief and to the point.
- Make it simple to read.
- Slang should not be used.
- Be thankful and kind.
- Be captivating.
- Bring up points from your previous discussion.
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