Human resource coordinators are responsible for supporting the daily operations of a company’s HR department. In this role, you will perform clerical and administrative duties connected to hiring, benefits, retirement plans, and employee relations. As a result, you will serve as a key link between employees and HR managers, ensuring everyone’s needs are met. If you’re an organized, detail-oriented individual who excels in collaborative roles, then becoming a human resources (HR) coordinator can be a rewarding, fulfilling career choice. In this article, you will learn more about the job description of a human resource coordinator, how much salary they earn, and what you need to include in your resume.
Overview
A human resource coordinator is responsible for facilitating all key HR functions and programs. This includes issues raised by current and future employees and matters related to employment, compensation and benefits, labor negotiations, and employee relations. Typically, the human resources coordinator plays an important role in the HR department. By streamlining existing HR processes and making sure all operations run smoothly while assisting employees and new hires with their queries.
Is the HR coordinator the same as the HR assistant?
Whilst HR Assistants and HR Coordinators both support HR management and are considered entry-level roles, HR Coordinators generally perform higher-level tasks whereas assistants are responsible for administrative duties.
Human Resource Coordinator Job Description
The bigger the company, the more important the need for an HR coordinator is. Since their primary duty is to provide administrative support, and they do not work on a single project. Instead, they assist hiring managers, directors, and employees with any possible HR-related tasks. As much as the HR coordinator role isn’t as high as an HR manager, an human resource coordinator needs a broad knowledge of different human resources operations to earn a salary.
Human Resource Coordinator Job Description: Duties & Responsibilities
To get a better understanding, below are provided detailed human resource coordinator duties.
#1. Help with Internal & External HR-Related Inquiries
An HR manager oversees several projects related to employees and external inquiries. They often get several ad hoc HR projects at once, giving them little time to prepare. Therefore they need administrative support that the HR coordinators provide to them. HR coordinators coordinate with HR managers in the following tasks:
- Organizing employee training sessions & training programs
- Managing employee files, employee benefits, & employees records
- Submit reports & employment contracts
- Payroll processing
- Overseeing company policies
- Updating HRIS systems & other HR software
- Answering employee requests
- Benefits administration
Although a typical human resource coordinator role doesn’t involve making crucial company decisions, still they are a reliable backbone inside the HR department.
#2. Maintain Employee Records
Besides general support, one of the most typical HR coordinator duties is maintaining employee records such as salary, personal information, turnover rates, etc. This is because documentation is essential to any business administration for legal and functional reasons.
#3. Onboarding Process Support
Just as HR coordinators assist HR managers, they also help to hire managers. They support candidate sourcing, background checks, shortlisting, and issuing employment contracts. An HR coordinator does not interview candidates or do screenings. Instead, they assist with HR events inside the recruitment process, such as labor relations. An HR coordinator might still review and filter resumes for qualified candidates. But they have direct contact with candidates until later hiring stages.
#4. Supervise Labor Laws
Overseeing and adhering to labor laws is crucial for any company and HR professionals help ensure compliance with the law. Most companies communicate with external agencies to get the latest updates. But every company needs someone who will check these third-party sites. According to SHRM, human error is the most common reason for security breaches and other failures (52%).
#5. Submit HR Reports
Since human resources management boils down to data, it’s important to organize the records and use them. Outstanding communication with decision-makers and other departments relies on quality HR reports. Without it, the data becomes overwhelming and too exhausting for HR professionals to extract anything helpful.
#6. Administer Performance Management Procedures
Performance management procedures are communication processes between managers and employees to ascertain and review current employee goals and contributions. Similar to other duties, the HR coordinator does not directly communicate with employees. But due to the HR coordinator’s role in the company and the nature of performance management, the HR coordinator must take part.
Human Resource Coordinator Job Description: Requirements
Since a human resources coordinator helps with all significant HR tasks, it seems challenging to understand the requirements. But as you check a general HR coordinator job description, you will discover that it isn’t as demanding. That doesn’t mean that you should take the requirements less seriously.
#1. Experience with General HR Functions
Although HR coordinators don’t have the level of responsibility as hiring managers, they still need to understand everything inside the HR department. This is because organizations prefer a reliable HR professional who looks after administrative tasks and exhibits a basic understanding of general HR functions. In short, the six main HR functions are:
- Recruitment
- Workplace safety
- Employee relations
- Salary planning
- Labor law compliance
- Training
#2. Strong Expertise in HR Software
HR Coordinator must exhibit a solid technical background. But the knowledge goes beyond any specialized human resources software. You must show an understanding of digital solutions such as the MS Office suite and the alternatives. Sometimes hiring organizations provide training sessions to bring the candidate to the required skill level. But the ideal candidate must still hold the necessary knowledge.
#3. Strong Communication Skills & Time Management
When it comes to soft skills, communication skills, and time management are part of any HR coordinator job description. The capability to communicate data between departments and react to ad hoc HR projects is a must.
Human Resource Coordinator Job Description: Education & Experience
Besides a bachelor’s degree in human resources, finance, business management, or other similar fields, it’s also important to have a human resources certification (PHR or SPHR, SHRM-CP credential preferred.) Furthermore, some companies might have specific experience requirements such as:
- 4+ years of working in the human resources field
- 2+ years in labor relations
- 2+ years managing compensation and benefits
Additionally, while an HR coordinator job description demands similar experience requirements, make sure to apply to gain more experience. Keep in mind that having the required skills and practical experience is far more important than formal job positions. As long as you feel capable of doing the job, you should apply.
Human Resource Coordinator Salary
The average salary for human resources coordinator in the United States is $44,074. The human resource coordinator’s salaries typically range between $32,000 and $60,000 yearly. The average hourly rate for human resources coordinators is $21.19 per hour. Human resources coordinators earn the highest average salary in New Jersey, California, New York, Delaware, and Massachusetts.
Factors Affecting The Human Resource Coordinator’s Salary
Human resource coordinator salary ranges can vary widely depending on many important factors, including,
- Location
- Education
- Certification
- Skills
- Experience
- Number of years you have spent in your profession.
- Size of the company
Top Paying Cities for HR Coordinators
According to ZipRecruiter, these cities offer the most attractive salary opportunities for human resource coordinator.
US West Coast
- Santa Cruz: $45,777
- Santa Rosa: $46,416
Midwest/Rocky Mountains
- Chicago: $42,219
US East Coast
- Manhattan: $44,504
- Arlington: $38,338
Which is the higher HR coordinator or HR officer?
HR Coordinator is a level up from HR Assistant. After that comes HR Officer which I believe is equal to HR Advisor. Different companies choose different titles.
Human Resource Coordinator Resume
The human resource coordinator resume is a document containing information about your skills and previous experience that you can submit as part of an application for an HR coordinator position. These professionals typically work in the HR department of a business. They often take on a generalist role and perform a wide range of functions that support the relationship between the company and its employees.
How to Write an Effective Human Resource Coordinator Resume
Writing a resume for human resource coordinator positions helps you apply for jobs in the field. Here are some steps to follow to write an effective resume:
#1. Study the Job Posting
Before you write a resume for the human resource coordinator position, study the job posting for the position that you plan to apply for. You can learn about employer requirements, such as years of previous experience, educational certifications, and specific skills. Studying the job posting allows you to tailor your resume to show that you are an excellent fit for the role. HR coordinator positions might request candidates with previous HR experience and a degree or certification in HR. If you plan to apply for multiple positions, you can use a resume template and then customize it for each application.
#2. Add a Header
At the start of your resume, include a header with your contact information. Share your name, your email address, and your telephone number. This makes it easy for the hiring manager to contact you if they wish to set up an interview. If you’re applying for in-person roles, include the city and province or territory you reside in. There are many ways to format your resume to highlight specific information and capture the reader’s attention. Try to study multiple resume formats and choose one that suits you.
#3. Write a Professional Summary
You can start your resume with a two- or three-sentence professional summary sharing key accomplishments and experiences. A professional summary can help you capture the reader’s attention and encourage them to continue reading to learn more about your background. Try to use this section to highlight the most prominent accomplishments that might help you succeed in the position. Aspiring HR coordinators can use the professional summary to share their previous HR experience and any relevant certifications.
#4. Share Previous Work Experience
Use the body of your resume to share detailed information concerning your previous work experience. You usually list your most recent employment first, but you might also choose to list your most relevant past experience at the top. State your job title, the start and end dates of your employment, the name of your previous employer, and their location. Then provide a brief summary of your responsibilities and accomplishments. Try to provide quantitative information that demonstrates how you had a positive impact on the business. HR coordinators can share statistics such as employee retention or employee satisfaction.
#5. List Your Skills
Listing your skills helps to show that you have the necessary competencies to succeed in an HR coordinator role. You can divide them into separate categories or simply provide a list of relevant skills. Mention soft skills, such as communication, empathy, and attention to detail, along with hard skills, such as the ability to use software to create schedules, knowledge of relevant HR regulations, and recruiting.
#6. Outline Your Education
The education section of your resume allows you to share relevant degrees or certifications. When you list a degree, share the name of the school, the degree title, and the year of graduation. For a certification, share the title and the year you attained it. HR professionals might have a college diploma in human resources or have specialized certifications for human resources, such as a payroll specialist qualification.
In addition, After you complete your resume, take time to proofread it and correct any spelling and grammar errors. Try to reach out to colleagues who work in HR and ask them to look over your resume and make suggestions for improvement. Also, as you continue to apply for new positions, try to update and tailor your resume accordingly, adding in any new skills or certifications you have recently gained.
Is the HR coordinator higher than the HR generalist?
HR generalists have more responsibilities than HR coordinators. Depending on the size of the company, the roles might be blended together and one person wears all of the HR hats.
What is the highest salary for an HR coordinator?
The salaries of human resource coordinators in the US range from $26,000 to $120,000, with a median salary of $55,000.
References
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