PROCUREMENT SOFTWARE: Top Free Software & Companies in 2023

Software is the driving force behind every aspect of success in the modern business world. The same applies to procurement. Automating the procurement process using next-generation software results in cost reductions and scalability that significantly improve an organization’s financial stability. Today, we’ll talk about the best free and paid procurement software for companies and small business.

Procurement Software

The tactical process of acquiring the goods and services that a business requires is known as procurement. To maximize their financial gains, businesses can source, coordinate, and buy goods from several vendors through procurement. Better processes and more readily available data promote growth, and it also provides visibility into corporate spending to protect against risk and cost inefficiencies.

Accounting and finance departments are relieved of the strain of doing a lot of manual work thanks to procurement software. By enabling your business to make purchases, authorize orders, and manage vendor payments all in one location, it streamlines operations. It helps firms properly manage their cash for increased capital efficiency, centralizes their data, and makes spending visible.

What to Look for in Procurement Software

When you select procurement management software with cutting-edge features, the many advantages of procurement software are greatly increased. To tell the best procurement software from the rest, look for these characteristics:

Accounting automation: The optimal purchasing software makes it simple for accounts payable to route, reunite, and pay for goods and services after receiving front-end approvals.
Curation options: Options for curation Users who have a list of their preferred selections find it easier to make decisions. Look for a tool that provides preferred vendor support and curated vendor catalogs.
Intuitive design: Users won’t adopt a tool if they can’t easily master the system, according to the intuitive design. Look for a program that has an intuitive user interface that enables people to find what they need right away.
Integrations: A software ecosystem of tools that manage the financial story is where procurement software performs at its finest. Look for a solution that integrates with other crucial accounting-related finance tools.
Flexible workflows: The requirements for vendor onboarding, approvals, and reporting vary for each company. Look for a purchase management system that offers various workflow options and meets your unique needs.

A technology that satisfies all of the aforementioned requirements makes it simpler to accomplish procurement goals and lays the way for expenditure and savings operations that are optimized.

Best Procurement Software

Some best procurement software include:

#1. Quartzy

Quartzy is a cloud-based lab management tool that streamlines a lab’s process to save time and money. The lab supply chain operation is made simpler while inventory and order management are automated. It assists people and businesses involved in the life sciences, including startups, governmental agencies, and non-profit organizations. offers approximately 10 million goods in the field of life sciences to over 28 000 companies. caters to a wide range of organizations, including government, university, non-profit, and commercial research facilities.

#2. SAP SRM

The SAP SRM web-based module for managing supplier relationships assists with source-to-pay and purchase-to-pay solutions. It handles supplier connections, automates business procedures, and successfully optimizes them. In order to enable role-based security access and real-time monitoring duties, it also aids in the creation and processing of bid requests.

#3. Tradeshift

A web-based tool called Tradeshift is dedicated to enhancing supplier collaboration and expediting the invoicing procedure. Users can increase team productivity by hastening the delivery of reports and payment approvals while eliminating tiresome manual data entry. Before requesting permissions, users can use custom rule sets to assure accurate invoicing procedures. The use of procure-to-pay features enables enterprises to customize successful tactics while responding to the particular and constantly changing needs of sellers and small businesses.

#4. Zycus

Zycus iSource is a cloud-based software that emphasizes improving sourcing projects through shorter sourcing cycles and improving savings visibility. It can manage more complicated, larger-scale sourcing projects while also providing greater opportunities for stakeholder involvement. Instant sourcing tasks may be handled rapidly, and it can scale up as a business expands. Even the biggest businesses can expand their lines of business and add new suppliers if they tie them to certain projects or occasions.

#5. Synertrade

A cloud-based tool called Synertrade Accelerate aids in streamlining the purchasing procedure. Users may manage vendors, send bills, and control the full procurement process. Spend analysis, contract lifecycle management, catalog management, purchase orders, supplier enrichment, onboarding, procurement management, and other services are among those it offers. It provides services globally in more than 20 languages. If you take into account 30 customer evaluations from 1 reputable software review site, Synertrade has an “excellent” customer Satisfaction Rating of 86%.

#6. GAINSystems

Supply chain planning software provider GAINSystems offers its customers cloud-based or on-premise solutions. The use of machine learning and complex algorithms, helps businesses reduce inventories and operational costs. Through a variety of functionalities, such as inventory management, demand planning and forecasting, replenishment and production management, and inventory and operations planning, it gives greater service levels and maximum plan accuracy. It is made for medium-sized to large-scale companies.

#7. BMC Helix ITSM

Predictive service and asset management platform BMC Helix ITSM provides a built-in mobile-first client experience. Through a single source, it assists product managers in increasing organizational productivity, reducing total service management expenses, and more. It provides service management modules that adapt NextGen Remedy’s ITSM effective principles using cognitive automation capabilities. The cloud can be used to deploy it.

Procurement Software Small Business

Products grouped under the general heading of “Purchasing” are comparable in many ways and assist businesses of all sizes in resolving operational issues. However, compared to businesses of other sizes, small businesses have different features, pricing, setup, and installation. For this reason, we connect buyers with the best small business procurement to suit their demands. A product must have at least 10 reviews written by reviewers who are small businesses in order to be eligible for inclusion in the Small business procurement software category in addition to being eligible for inclusion in the procurement software category.

#1. SourceDay Platform

Up to 70% of your supply chain issues start even before your parts are sent. With SourceDay, you can prevent supplier errors. Align your orders and adjustments with your suppliers. Know where and when you may expect to receive your parts. Your production line will stop if parts arrive late. Their supply chain collaboration platform communicates with your suppliers, integrates with the majority of ERPs, automates modifications to direct materials POs, and coordinates actions to maintain continual alignment of supplier execution for supply continuity.

#2. Finale Inventory

An elegant cloud-based inventory management system called Finale Inventory is simple to use and built to scale to the needs of a growing company. Manage all stock transactions, from purchases to sales. Finale Inventory supports a wide range of barcode configurations, so you can utilize serial numbers, product IDs, lot IDs, pre-printed barcode labels, generic sequential barcode labels, manufacturer-applied barcodes, or labels that you print yourself. Finale also provides multi-location support, serial number tracking, lot id tracking, and a comprehensive solution at a reasonable cost. Lastly, Finale provides a complete out-of-the-box barcode solution for warehouse distribution organizations that don’t need a sizable team of pricey integration consultants to get everything up and running.

#3. Teampay

With Teampay’s all-in-one spend management, you can oversee all business expenses in a single location thanks to built-in controls that immediately enforce your policy. Managers and staff have real-time visibility into actual spending, allowing them to respond swiftly and legally while finance teams maintain complete control. With automated purchasing workflows and reconciliation, Teampay makes it simple for everyone in the organization to buy what they need. At the same time, it provides the finance team with a piece of mind.

You can control all forms of procurement from a small business, made by anyone, using Teampay software. Employees adore the simple process, and finance departments can relax knowing that every expenditure has been pre-coded and pre-approved. Quickbooks Online, Xero, Intacct, Netsuite, Microsoft Dynamics 365 Business Central, and Finance & Operations are among the systems that Teampay connects with directly.

#4. Unleashed

A strong, integrated platform called Unleashed Software gives companies real-time access to reliable inventory data. Detailed tracking information on every stock item can help you cut expenses and boost earnings. Unleashed, a cloud-based application, collaborates with a variety of eCommerce, point-of-sale, and accounting programs to offer a complete business management solution. One of the earliest business applications to use cloud computing was Unleashed Software. They currently have hundreds of content customers in more than 80 countries, and that number is growing! They also are a potent inventory management system that provides businesses with real-time inventory accuracy they can rely on, enabling them to expand.

Free Procurement Software

Below is the list of the free procurement software to go for:

#1. Pipefy

For teams in HR, Procurement, Customer Ops, IT, and other departments, Pipefy is a free procurement software with a low-code process automation platform that boosts team productivity, centralizes data, and streamlines procedures. Pipefy assists enterprises in achieving stack extensibility and process excellence for every team in every department through workflow automation and a low-code framework. Today, businesses of all sizes, including market leaders like Visa, IBM, Volvo, Santander, and Kraft Heinz, use Pipefy in more than 150 countries.

#2. Spendwise

Online software is available from Spendwise, formerly known as Officewise, to assist organizations in managing their spending. Spendwise a free procurement software, enables users to create purchase orders, handle approvals for those orders, track what is received against those orders, and compare vendor bills to those orders as well as receipts against those orders. Users can manage their vendors and item list with Spendwise as well. Spendwise also provides inventory tracking as a supplement to its main spend management tool. Users can manage customer orders and inventory levels using the inventory tracking add-on.

#3. Airbase

For companies with 100 to 5,000 people, Airbase is the best platform for modern spending management. It’s the finest approach to reduce financial risk, expedite bookkeeping, and keep spending under control. Employees, accounting teams, and vendors all adore using Airbase’s robust and user-friendly software, which combines accounts payable automation, expenditure tracking, and corporate cards into one convenient solution. The most widely used general ledgers, including NetSuite, Sage Intacct, and others, are smoothly integrated with Airbase’s free procurement software.

#4. InFlow Inventory

A complete inventory and order management solution is in inFlow Inventory. In order to assist SMBs in tracking their goods, sales, and manufacturing, they provide a combination of software and hardware support. To monitor sales and purchase orders, reorder products, and alter stock, you can use their apps on your PC, browser, and smartphone. They integrate with many of the leading e-commerce platforms, and each of their apps is tailored to the purpose at hand.

Start scanning items off the display case with your smartphones after creating your own barcodes or using existing ones in just a few clicks. You may develop statistics to determine which of your customers or items are the most profitable thanks to inFlow, which provides a complete history of inventory movement for each product. Although inFlow is robust, using it is still simple enough that you can start a trial right now. They have a team of professionals who are ready to help if you have any concerns about their merchandise.

#5. Odoo

Customer relationship management (CRM), sales, enterprise resource planning (ERP), project management, manufacturing, inventory management, point of sale (POS), accounting, and more are all covered by the open-source, adaptable business applications package known as Odoo. Odoo can be deployed locally or hosted in the cloud and is made to accommodate business demands regardless of scale and price.

Users of the website apps for Odoo can create unique websites using a drag-and-drop editor. As needed, features like calls to action, company blogs, customer portals, and others can be added. The integrated SEO tool maintains technical 301 redirects, Google schemas, page speeds, sitemaps, and other SEO-related tasks for websites automatically. Through customized product pages, interfaces with payment gateways, and shipping providers, eCommerce software makes it possible to sell products online.

Sales teams may keep track of their best leads and opportunities with the help of Odoo CRM. To improve their sales effectiveness, users can customize their sales cycle, manage their statistics and projections, and automate marketing campaigns. The subscriptions app provides analysis tools that give users a detailed picture of their business and allows them to manage members and set up recurring billing.

Procurement Software Companies

We examine some of the top international companies active in the procurement software market and what makes their solutions unique. Below are the names of procurement software companies to opt for:

#1. GEP Smart

This software is a renowned supplier of strategy consulting, software, and managed services solutions for individuals in the procurement and supply chain sector, was established in 1999. GEP Smart, a cutting-edge S2P platform used by organizations like the procurement department of Walgreens Boots Alliance, is one of the services that GEP provides to companies in the procurement industry. They assist its clients in transforming their end-to-end procurement operations digitally through the use of AI and cloud technology. Spend analysis, savings tracking, sourcing, contract administration, supplier management, and procure-to-pay (P2P) are just a few of the services offered by GEP.

#2. Epicor Software

EPICOR Software, a pioneer in business software since its founding in 1972, excels in the manufacturing, supply chain, and procurement sectors. In order to streamline the entire purchasing process and be more strategic in their sourcing, EPICOR Software offers its clients in the procurement arena its supplier relationship management (SRM) software. The services offered by EPICOR Software include sourcing, purchasing, supplier enablement, user adoption, catalog management, and cost savings.

#3. Icertis

Icertis is a privately held developer of intelligent contract management software that was established in 2009. However, Icertis makes its services available to people involved in procurement with the goal of expediting the source-to-contract process for clients, enabling them to close deals more quickly and with less risk. The Icertis Contract Intelligence (ICI) tool has aided procurement teams all around the world in boosting productivity and strengthening contractual governance, strengthening supplier accountability, and improving bottom lines.

#4. Capgemini

An international provider of consultancy and information technology services, Capgemini was established in 1967. The business provides its customers in the procurement industry with its digital solutions to optimize the function and promote sustainable and seamless procurement. The services provided by Capgemini promote compliance, productivity, transparency, and cost savings in addition to assisting in the development, implementation, and management of a successful digital procurement strategy.

#5. Coupa Software

Coupa Software, a top supplier of company expenditure management solutions, was established in 2006. This Software provides a comprehensive platform for controlling an organization’s overall spending for those that take advantage of its features. Organizations can benefit from the simplicity of use and flexibility to manage to spend effectively thanks to its platform. It contributes to cutting-edge cost savings and insights that produce quantifiable benefits. Hence the services offered by Coupa software include eProcurement, invoicing, strategic sourcing, payments, supplier management, expenditure analysis, and supply chain planning.

#6. Oracle

Oracle is a multinational technology corporation that was established in 1997. Thus, Oracle provides its clients with “Oracle Fusion Cloud Procurement,” a comprehensive source-to-settle suite, for individuals in the procurement industry. The product also enables companies to streamline the purchasing process, build strategic sourcing skills, and enhance supplier relationships. As a result, there will be fewer risks, better savings, and more profitability and productivity for the procurement function. Oracle offers spend management, direct materials management, relationship management, relationship management, strategic sourcing, contract lifecycle, compliance, and supplier engagement.

#7. Basware

Enterprise software provider Basware, which was founded in 1985, thus provides a variety of solutions for the procurement function, including P2P, AP automation, e-invoicing, and eProcurement. Baware’s automation of the P2P process enables procurement to increase efficiency, reduce costs, and have complete visibility over its spending and suppliers. Basware thus aids businesses in future-proofing their operations by doing away with the need for outdated, manual procedures.

Is Erp a Procurement Software?

Accounting, order management, inventory management, and human resources management are thus a few of the many business processes that are brought together by an ERP system.

What Is Sap Procurement Software?

Software called SAP Procurement unifies all the data into a single program. It also takes into account a variety of variables, including cost and pricing, which give an organization useful information for meeting business demands.

What Is the Difference Between Procurement and Erp?

The ability to use expenditure data, achieve economies of scale, and make well-informed purchasing decisions are all challenges facing procurement teams. While categorizing and integrating business operations across the enterprise, ERPs are also designed to do the opposite.

Is Quickbooks an Erp Tool?

Because QuickBooks just offers accounting functions, one of the elements of an ERP system, it is not an ERP.