PAYROLL COMPANIES: Top 19+ Best Picks for Small Businesses, Updated!!!


Payroll companies offer a service that makes calculating employee pay, delivering payments, and sending relevant tax forms easier. The service of Payroll can be complicated and time-consuming to handle on your own, particularly if you have a large number of employees.

The companies handle all of the legwork for you and keep you up to date on any state-specific legal obligations so you can concentrate on running your business.

The finest payroll companies will provide an automated solution that tracks employee hours, calculates and processes payroll, and includes free tax filings at the end of the year.

“Payroll services” is a broad phrase that encompasses both payroll software that helps you process your own payroll and outsourced payroll services that handle all of your payrolls for you. Each eliminates the anxiety about whether or not you’re handling payroll correctly, allowing you to manage payroll with less effort and without the need for a huge workforce to do the task.

We looked at several payroll companies and selected the top 19 based on pricing, functionality, the convenience of use, customer support, and other factors.

What is Payroll?

Payroll is the process of paying a company’s employees in basic words. It includes gathering a list of personnel to be paid, tracking hours worked, calculating pay, delivering compensation on time, and recording payroll expenses.

How do you do Payroll as a Beginner?

Set up an effective payroll system using these 7 Steps:

  1. Apply for an EIN.
  2. Obtain your local or state business ID.
  3. Collect employee documents.
  4. Choose pay periods.
  5. Purchase workers’ compensation insurance.
  6. Offer optional benefits to employees.
  7. Open a payroll bank account

What is the Average Cost of a Payroll Service?

Payroll services might cost anywhere from $30 to $200 per month for a basic account. In addition to a standard account fee, payroll processing costs $10 to $25 per employee each month on average.

How Much Should I Pay Someone to do Payroll?

In addition to a base account charge, standard payroll processing is typically billed per employee or each check. While base account costs vary greatly depending on the provider, expect to pay between $20 and $100 per month.

Payroll Companies

Each Payroll company offers services that automate payroll computations, tax statements, and year-end taxes, among other things. To ensure that their employees and taxes are paid appropriately and on time, many firms opt to engage payroll service providers. Employers can use a payroll service provider to meet filing deadlines and deposit obligations while also streamlining corporate processes.

A full-service payroll company does more than just calculate payroll. Deposits and withdrawals, withholding and paying garnishments, and new-hire reporting will all be handled by it. It will also submit taxes for the federal, state, and local governments.

The majority of full-service payroll providers provide time and attendance and benefits management as part of their services.

What are the Types of Payroll?

The following are the four types of payroll

  • Agency managed payroll.
  • Software managed payroll
  • In-House Payroll.
  • Bookkeepers/CPA managed payroll.

Top Payroll Companies

The 19 Best Payroll Services for Small Business

  • OnPay
  • QuickBooks Payroll
  • Patriot Payroll
  • Gusto Payroll
  • SurePayroll
  • Payroll Mate
  • RUN Powered by ADP
  • Payroll4Free
  • Paycor
  • Paychex Flex
  • Wave Payroll
  • Justworks
  • Square Payroll
  •  Sage Payroll
  •  ADP Payroll 
  • Deluxe Payroll
  • Zenefits Services
  • CoAdvantage
  • Avitus Group

When it comes to hiring a payroll service provider, small business owners have a lot of options. While the majority of the payroll software examined provides online payroll services, there are a couple that provides an on-premise solution, including one that is completely free.

The following are our top 19 picks:

#1. OnPay

With good reason, OnPay is The Blueprint’s top pick for small business payroll services. OnPay, despite being developed for small enterprises, can easily grow up to meet the needs of mid-sized businesses.

OnPay delivers industry-specific capabilities for organizations that need to account for employee tips, with easy system navigation.

Employee onboarding and self-service are also included in OnPay’s subscription, as well as unlimited payroll runs, comprehensive mobile accessibility from any device, direct deposit, and multistate payroll capability.

#2. QuickBooks Online Payroll

QuickBooks Online Payroll is a standalone payroll software solution that may be used in conjunction with QuickBooks Online Accounting.

#3. Patriot payroll

Patriot Payroll is a small business payroll service that presently has two options available, both of which include free direct deposit, an employee portal, and a free payroll setup.

#4. Gusto

Gusto is created for small businesses, and it’s especially well-suited to those in the hospitality sector, with features and resources that make keeping track of different income levels and tip amounts a breeze.

#5. SurePayroll

SurePayroll is a payroll software for small businesses that includes a version specifically for paying domestic workers. It is best for small firms with 10 employees or less.

#6. Payroll Mate

Real Business Solutions’ Payroll Mate is a low-cost payroll program that is excellent for small businesses. Payroll Mate is solely compatible with Windows operating systems. It and does not provide online access, though it can be hosted on a remote server if necessary.

#7. RUN Powered by ADP

ADP, perhaps the most well-known name in payroll, has released several programs aimed at small businesses. RUN Powered by ADP, which is geared for organizations with 49 or fewer employees, is one of their most popular applications.

The application has a simple payroll dashboard with a navigation bar at the top of the screen that allows you to access extra options.

#8. Payroll4Free

Payroll4Free is a payroll processing service for small enterprises with fewer than 25 employees. While the free version of Payroll4Free does not include tax filing and remittance, you can upgrade for a modest price to include tax reporting and remittance.

Payroll4Free contains significant features such as direct deposit capability and a grid entry option to speed up the process of entering payroll-related data, despite the fact that the basic application is free. Payroll4Free handles all payroll setup, however, it’s a time-consuming process that doesn’t save you any time in the end.

#9. Paycor

Paycor caters to small and mid-sized organizations, with a payroll solution tailored to companies with less than ten employees.

#10. Paychex Flex

Paychex Flex has three plans to select from, all of which are geared for enterprises of any size: Paychex Go is for businesses with fewer than ten employees, Select is for organizations with ten to 49 employees, and Enterprise is for businesses with more than 49 employees.

New-hire reporting, 24/7 assistance, automatic employment and income verification, pay cards, and multistate payroll functionality are all included in all plans, as well as complete tax reporting and remittance.

#11. Wave Payroll

Wave has a free accounting and invoicing program that you can use in conjunction with Payroll to make it even more economical. It is a simple payroll program that is simple to use, and you can try it for 30 days for free. The main disadvantage is that free tax filing is limited to 14 states.

#12. Justworks

Justworks is a professional employer organization (PEO) that will entirely outsource and manage all of your payrolls. The disadvantage of using a PEO is that your staff are officially PEO employees, and you have less control over what happens if something goes wrong.

#13. Square Payroll

A cloud-based solution is also available from Square. One of the best features of Square is that it allows employees to set up their own accounts in the payroll system, which is really convenient. Square offers all of the things you’d expect from a payroll processing provider, and it’s extremely upfront about how much its services cost.

#14. Sage Payroll

Sage is said to have the industry’s highest client retention rate, which is no small feat. It also has products that are suitable for companies of all sizes.

Direct deposit, tax filings and payments, online customer assistance (through chat), and online access to pay stubs, W2s, and 1099s are all included in Sage Payroll Essentials. One particularly useful feature is that it has a direct link with QuickBooks, which makes record keeping much easier.

#15. Deluxe Payroll

Payroll and human resources are inseparable, and the responsibilities you perform in both departments frequently overlap. While some providers don’t provide much in the way of HR and others may be overkill for your needs, Deluxe provides a straightforward solution for payroll and basic HR management in one package.

You receive everything you need with Deluxe Payroll to eliminate headaches and time wasted on recurrent tasks. Full-service tax filings for all 50 states in the US, two-day direct deposit, time tracking, paid time off administration, and extensive reporting are all available through the platform.

16#. ADP Payroll 

ADP Payroll is a fantastic all-in-one HR solution that can handle everything from hiring to time tracking, background checks, and, of course, payment processing. That is why they are one of the most widely used solutions.

#17. Zenefits Services

The Zenefits People Platform unifies all aspects of HR into a single, radically easy app. The platform is intended to be comprehensive yet not unduly complicated. Employees have access to benefits, payroll, and HR information in their pockets and at their fingertips.

#18. CoAdvantage

With expert support and integrated HR solutions for payroll, benefits, workplace safety, and employee development, CoAdvantage helps small businesses focus on growth.

#19. Avitus Group

Avitus Group is a company that helps businesses simplify, strengthen, and grow by offering administrative support such as payroll, accounting, taxes, and human resources, among other things.)

Online Payroll Companies

With so many online payroll providers to select from, it might be tough to choose one that offers all of the features your company requires.

  • Paychex
  • Gusto Payroll
  • OnPay
  • ADP
  • Intuit Quickbooks
  • Deluxe
  • Square
  • Zenefits
  • Paycor

Best Payroll Companies for Small Businesses

The best Payrollcompanies for Small businesses are:

  •  Gusto
  •  Intuit QuickBooks Payroll
  •  Wave Payroll
  •  Justworks
  •  ADP Run
  •  OnPay
  • SurePayro

How Much Should a Small Business Spend on Payroll?

The prevailing agreement is that payroll should not exceed 20-30% of gross income. However, according to experts, in some industries (such as service organizations), payroll costs might be as high as 50% without affecting profitability.

Who are the Largest Payroll Companies?

The top largest payroll companies are

  • ADP.
  • Gusto.
  • Paychex.
  • SurePayroll.
  • Intuit Quickbooks.
  • OnPay.
  • Square.

Which Payroll Provider is Better than ADP?

Gusto, a cloud-based payroll company, is one of your top ADP alternatives. Gusto Payroll’s services are among the most customized on the market, with three distinct plans available, as well as a contractor option for firms who only work with contractors.


The payroll companies we’ve listed above are all excellent, and you’ll probably be satisfied with any of them. Yes, you’ll have to put in some effort and have some talks, but outsourcing your payroll and taxes will free you up to focus on other aspects of your business.

Also read


What Are Payroll Services?

Payroll services refer to the software and/or third-party vendors that are used to process payroll for businesses. A payroll provider will typically give you not only a mechanism to conduct basic payroll, but also a slew of other capabilities.

These include direct deposit payment for employees, time tracking connections or built-in techniques, tax computations and processing, and a mechanism to distribute year-end paperwork such as W2s and 1099 forms to your employees.

How Do Payroll Services Work?

Businesses utilize a payroll service, often known as payroll software, to calculate and execute payroll automatically. In most cases, you’ll either set up an automatic connection with whatever system you use to collect your employees’ time or manually enter work time into your payroll service each week.

Your program will compute how much tax to withhold and how much to pay your employees based on the information you’ve input about each employee. Your payroll service will initiate a transfer from your bank account to your employees’ bank account if they have a direct deposit.

Are Payroll companies Worth the Cost?

If you have even one employee, these payroll companies are usually well worth the money because of the time and risk they save you and your company. You could do this yourself if you have a thorough understanding of employee regulations, taxes, and accounting for your company, but the expense and liability of missing deadlines or paying workers erroneously might wind up costing you much more than the cost of a simple payroll service or software.

How Much Do Payroll companies Cost?

Payroll companies normally have a monthly basic fee of $20 to $100 plus an additional cost per employee or independent contractor of $4 to $10. Some systems charge a per-pay or per-check fee, but if you want to encourage employees to use direct deposit, you may rely on the rates listed above, which often include weekly pay periods if requested.

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1 comment
  1. Vielen Dank für den Beitrag! Gerade wenn kein eigenes Personal gestellt werden kann oder in einen neuen Maschinenpark zu investieren, ist es gut wenn dann ein Lohnunternehmen hinzugezogen werden kann. Das hilft als landwirtschaftliches Familienbetrieb zu überleben.

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