The thought about the cheapest & free payroll services for small business run in the mind of many business owners. This is because Payroll management is without a doubt a difficult task for organizations of all sizes.

Even the most seasoned business leaders may find it challenging to manage time and attendance, payroll taxes, and workers’ compensation. Payroll service firms come into play in this situation. These organizations make payroll and related operations less stressful for businesses of all sizes and industries.

Using a payroll service provider can help you streamline your payroll procedures and eliminate the need for in-house payroll staff. Payroll service firms are also preferred by many small businesses because most payroll services are cost-effective.

Also, when business owners deal with payroll experts, they can feel assured that any pay or filing errors will be immediately recognized and addressed.

To help you choose the right cheapest and free payroll services for small businesses, we considered different payroll service providers.

What is a Payroll Service?

When an outside organization that specializes in the process of creating payroll offers its services, this is what is known as a payroll service. Payroll services are now made even more accessible and convenient thanks to the widespread use of the internet.

Can I do my Own Small Business Payroll?

It is possible to handle payroll for a small business on your own, but doing so isn’t always advisable. Payroll processing in-house can save you money today, but it may end up costing you more in the future. Many entrepreneurs avoid investing in payroll software or services in favor of handling employee payments manually.

How Much Does it Cost to Run Payroll for Small Businesses?

The monthly cost may range from $20.00 to $100.00. A standard payroll service will charge a flat monthly cost for managing your account plus additional fees on a per-employee or per-check basis.

Cheapest &; Free Payroll Services for Small Businesses

While there are many costs associated with running a business, one of them does not have to be hiring a payroll service. Many of the most effective payroll services for small businesses are reasonably priced.

You don’t have to settle for an inferior payroll processing provider just because you’re seeking a low-cost option. On the other hand, paying more for payroll processing doesn’t automatically imply that you’re receiving the best deal.

When you know what to look for and what to expect from a payroll processing solution, you can find solutions that fit your budget and match your business’s model and expectations.

Cheapest Payroll Services for Small Business

Here are the top Cheapest Payroll Services for small business:

  • Workful
  • Intuit
  • Onpay
  • Rippling
  •  Sage
  • Gusto
  • Zenefits
  • TimeTrex
  • Patriot
  • Surepayroll

#1. Workful

Workful is one of the newest online payroll services on the market, but it’s already building a reputation for itself because of its excellent customer service, which is why it’s our top customer service option. The geolocation time-clock tracking is simple to set up, and it ensures that employees clock in and leave from the locations you specify.

Also, employees can also submit expenses through the app to be paid during the next paycheck cycle.

Workful is a cheap payroll service for Small businesses and a simple-to-use program, although it comes with some limitations. It doesn’t, for example, do your taxes for you automatically.

#2. Intuit

QuickBooks, an online payroll and tax service for businesses of all kinds, is provided by Intuit, a global technology platform.

QuickBooks is a cloud-hosted service, so you don’t need to buy any software to use it. To process payroll, examine and pay payroll taxes, and read full labour reports, simply log in to the system.

It’s also beneficial to your employees. Employees can also log in to QuickBooks online payroll to examine their pay stubs, salary history, and earned paid time off (PTO).

In addition to payroll, Intuit gives access to QuickBooks accounting services.
Core, Premium, and Elite are the three options that handle payroll processing and payroll tax preparation in QuickBooks Online Payroll.

#3. Onpay

It provides simple and straightforward modelling for payroll requirements. With only one or two employees, every small firm requires this type of low-cost payroll service.

It can perform an endless number of calculations, pay runs, filings, and deposits all at once. It also checks to see whether there’s anything to print every now and again.

Unlike other low-cost payroll services for one person, it provides a mobile-friendly user interface with no learning curve.

If you have a medium-sized organization, you can include at least 10 employees in their basic package.

#4. Rippling

Rippling is a software startup that has created a user-friendly employee management platform. It also sells HR and IT software, such as payroll processing software, which streamlines the administrative side of running a firm.

The system organizes and tracks critical business information including total staff hours worked and total labour expenses. You may also manage direct deposits and paychecks with it.
You must subscribe to Rippling’s Employee Management Platform, which includes onboarding, benefits management, promotions tracking, time monitoring, and device management, in order to use the payroll processing service.

Rippling’s payroll processing software can be tailored to meet your unique requirements. On various financial and business data, reports with visual aids such as graphs and charts can also be generated. Rippling’s price is tailored to your company’s specific needs, but plans start at $8 per month per employee.

#5. Sage

Depending on the size of your company, Sage can provide you with simple payroll services. However, Sage’s enhanced package has fewer capabilities than Intuit’s payroll services for one employee.

The cost of this payroll service is determined by how frequently you use it. Its full-service plan includes a payroll representative, unlimited deductions, check delivery, supplementary benefits information, and the creation of personalized reports.

Sage will ensure that your payroll services are kept up to date. After all, in the payroll service market, they have the highest customer retention rate.

#6. Gusto

Gusto offers a comprehensive HR platform that includes payroll processing. It now provides services to over 100,000 enterprises throughout the world.

Core, Complete, Concierge, and Contractor are the four service options offered by Gusto.

For the first six months, the Core plan is $19 per month, plus $6 per employee. The initial charge climbs to $36 per month six months after you sign up.

The total cost of the plan is $36 per month, plus $12 per employee.

The most expensive package is the Concierge, which costs $149 per month + $12 per employee.

The Contractor plan is designed for companies who work with contractors and freelancers, and it costs only $6 per contractor each month, with no monthly minimum.

#7. Zenefits

This is a software technology startup that provides small and medium enterprises with HR and payroll services.

Zenefits Payroll is only available as part of a bigger HR software package with three pricing options: Essentials, Growth, and Zen.

The Essentials plan is $8 per month per employee. The Growth Plan, which costs $14 per employee each month, is ideal for a rapidly expanding company. The Zen plan is $21 per month per employee. Payroll, on the other hand, is an add-on that costs $6 per employee every month.

#8. Patriot

Patriot Payroll’s robust features streamline payroll for small and larger organizations. Business owners may compute numerous employee pay rates, track employee hours and sick/leave days, and offer free direct deposit payments. Advanced scheduling, time, and attendance in QuickBooks/Patriot Payroll improve payroll processing. Patriot Payroll’s speedy onboarding, payroll setup, and employee data entry are ideal for fast-growing small enterprises.

Patriot Payroll offers economical online payroll for small businesses. The “Basic” plan costs $10/month and $4/person. Patriot Payroll’s $30/month “Full Service” package includes tax filing and depositing at the same per-employee pricing. Even at its top plan, the program lacks benefits administration, timekeeping, and 1099 filing tools (unless at the “Basic” level).

Patriot Payroll has a 4.8 rating on Capterra (based on 2,900 reviews) from small businesses looking to scale with a cheap payroll service.

#9. Surepayroll

SurePayroll, one of the simplest online payroll systems, is ideal for small businesses. SurePayroll’s intuitive UI makes up for its lack of complex capabilities. The interface lets business owners access payroll, pay stub, and time tracking components. SurePayroll connects easily with popular software like Xero and QuickBooks to expand its main feature set and simplify payroll and accounting calculations for businesses.

SurePayroll’s price range, currently $29/month and $4 per person, is competitive, although its rates aren’t published online. SurePayroll simplifies processes with full tax assistance. It’s also affordable.

SurePayroll excels in security. Its 4.1 Capterra rating (based on 220+ reviews) reflects this dedication. Users praise SurePayroll’s data security, which includes penetration testing, annual audits, double encryption, and virus and malware detection. SurePayroll’s customer service makes payroll and payroll taxes even easier.

Cheap Payroll Services for Small Business

There is a variety of cheapest & free payroll services for small businesses available depending on the functionality you require and the number of employees you have.

The number of times your employees are paid, whether you pay by direct deposit, how many of your employees live out of state, and the tax filing services you use are all considerations to consider.

You can also pay each payroll run or purchase a monthly subscription at a fixed fee. The per-employee fee is usually added to the payroll base fee to arrive at the predetermined rate.

Free Payroll Services for Small Business

Cheapest & free payroll services make it easier to process paychecks without going over budget. The best alternatives can calculate compensation for hourly and salaried employees, calculate and deduct taxes, and print checks and pay stubs. Some of the software even prepares tax returns and provides direct deposit options.

Here are free payroll services for small business :

  • TimeTrex


This application offers a feature-rich free plan that includes payroll, time tracking, scheduling, and HR management capabilities, as well as integrations with other payroll programs like QuickBooks, ADP, and Paychex.

TimeTrex also calculates federal, state, and local taxes and creates tax forms (such as W-2s and 1099s). It does not, however, file your taxes for you. If you need tax filing services, is a good option, but it isn’t free it costs $15 each month. is a crowdfunded free multilingual HR software. The company collaborates with those who want to translate the program into other languages. It includes basic payroll and HR tools that you may use for free (such as employee information management, time tracking, and expense claims). is a well-known free payroll software for companies with fewer than 25 employees. Payroll and taxes are calculated, PTO accruals are tracked, paychecks are printed, and free direct deposits are provided if you use your own bank. Year-end tax reports (W-2s and 1099s) are also handled by the software, which provides you with pre-formatted paperwork to transmit to the authorities. You must pay $15 per month to have file your tax forms.

Is there a Free app for Payroll?

If you’re looking for free payroll software for your small business, go no further than TimeTrex; it outperforms both Payroll4Free and In addition to handling payroll, it also offers free time and attendance tracking, scheduling, PTO monitoring, and HR administration tools.

Can I Do My Own Payroll for My Small Business?

If you don’t have the funds to pay for a payroll service, you can save money by doing it yourself. Manual payroll isn’t the easiest task, but with the correct expertise, time, and a reliable calculator, you can do payroll for your small business on your own.

How Much Does Payroll Cost for 1 Employee?

According to a rule of thumb, the cost is usually 1.25 to 1.4 times the pay, depending on a variety of factors. So, if you pay someone $35,000, your true costs will most likely be between $43,750 and $49,000. Some of the additional employment expenses are unavoidable, while others are more difficult to quantify.

How Do I Do Payroll for an LLC?

You don’t get paid a salary or compensation as the owner of a single-member LLC. Instead, you pay yourself as needed by taking money from the LLC’s profits. An owner’s draw is what it’s called. Simply issue a check to yourself or transfer funds from your LLC’s bank account to your personal bank account.

What Services Can Payroll Companies Provide?

Payroll providers help business owners figure out how much they owe their employees and file their taxes on schedule. Payroll services can also assist firms in managing employee time off, working hours, and benefits administration.


The cheapest & free payroll services for small business that we have listed provide you with the essential pay processing tools you need.

Cheapest & free payroll services for small business may be a good option for businesses on a short budget or with limited payroll needs to save time and avoid costly mistakes and even legal issues.

Small businesses should choose the cheapest &; free payroll services for small business that meets their needs for one employee. However, if you make a mistake, you may easily cancel it. It’s also a good idea to keep track of your payroll records just in case something goes wrong.

We also recommend

  1. Payroll Software: 10 Best Payroll Software for Businesses
  2. PAYROLL SERVICE BUSINESS: How to Become a Provider (+ How-to-Start Guide)
  3. PAYROLL LOAN: Definition &; Best Government Practices for any Business
  4. Payroll Software for Small Business: 5 Best Free Payroll Software
  5. Payroll Report: Detailed Guide to Payroll Report


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1 comment
  1. Thanks for the comprehensive list. I’ve really doubted the cheap/free payroll tools I’ve used in the past, but I recently found one that I really, really like. Payroll doesn’t have to be expensive to be effective!

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