SpaceIQ is a cloud-based facilities management solution suitable for businesses of any size. It offers features for space utilization including real-time floor plan visualizations, seating allocation, scenario planning, asset information, and real-time data exchange with HR, IT, and ERP systems.
Users can manage space moves with updated floor plans, a centralized user request queue, email status updates, and drag-and-drop move scheduling.
SpaceIQ also includes features for real-time reporting, data exporting to Excel, utilization levels, cost analysis, single sign-on (SSO), meeting room scheduler, employee finder, collaboration, and project management. Key features include space planning, move management, and real estate forecasting.
SpaceIQ’s Services
Space Planning/Management
- Workplace Management: Track space inventory, space layouts, workplace occupancy, and vacancy.
- Space Planning: Consolidate space, and explore alternative space plans across multiple office scenarios. Stack plan or reshuffle floors or buildings with ease with SpaceiQ.
- Move Management: Plan for new staff and relocations of people and equipment across your space with intuitive next steps and notifications.
- Chargebacks and Space Accounting: Empower your finance team with the cost of space. Share department or team space allocation by square footage or personnel.
- Real Estate Portfolio Management: Track, evaluate, and manage your company’s real estate across the globe.
- Agile Workplaces: Manage the modern workplace, from hoteling, hot desking, neighborhoods, ratio seating, activity-based working, and everything in between.
Workplace/Employee Experience
- Hoteling & Desk Reservations: Remote, or agile workforce, when employees need to access the office, they need an easy way to find and book their own space.
- Room Booking & Reservations: Collaborate with ease. Get a book conference or meeting room straight from your mobile device or on the web with Spaceiq.
- Wayfinding & Indoor Navigation: Easily navigate to rooms, desks, and people with kiosk displays at every entrance.
- People Directory & Search: Find the team members and how to get in touch with them easily from your phone or web browser, you can even use Slack.
- Maintenance & Ticketing Tracking: Notice a problem? File a ticket on your mobile device or send an email. No need to tell the receptionist.
- COVID Safety: Bring employees back into the office safely with social distancing measures built straight into the floor plans – social distancing visuals, safety pins, and more.
Workplace Optimization/Utilization
- Real Estate Forecasting & Projections: Forecast your business’ demand for space and proactively plan for your needs.
- Workplace Utilization & Analytics: SpaceIQ lets companies identify underutilized or congested space and adjust it for better use.
- Workplace Optimization: Right size your portfolio based on actual utilization data, expected demand, and target seating ratios.
- Sensor Integration: Leverage IoT Sensors to show what spaces are actively utilized and available.
- Smart Office: Leverage real-time location services and help employees find each other based on their current location.
- Contact Tracing: Improve workplace safety through automated broad-based contact tracing.
Facility Management Software (IWMS)
- Maintenance Management: SpaceIQ helps reduce the time, cost, and labor of maintenance
- Asset Management: Extend asset life cycles with a complete asset strategy
- Capital Project Management: Connect stakeholders and manage complex schedules and budgets with SpaceIQ
- Sustainability & Risk: Streamline compliance and enhance sustainability
- BIM/Digital Twins: Replicate your physical space in the digital realm down to the last HVAC vent with SpaceIQ.
SpaceIQ Alternatives
IBM TRIRIGA
IBM TRIRIGA is an intelligent real estate and facilities management solution and a trusted IWMS Leader. With the smart application of data, IoT, and AI, TRIRIGA gives you greater visibility into space and facility utilization, occupant experience, capital projects, and lease administration and accounting.
- Improve space and facility utilization: Balance right-sizing, relocation, mergers and acquisitions, and occupant expectations, to use your facilities to their fullest.
- Create a better workplace experience: Help win and retain employees when you deliver the right mix of space management, workplace services and user technology.
- Optimize lease administration and accounting: Consolidate and streamline all leases to right-size your space, reduce costs and analyze financial impacts.
- Maximize capital projects: Advance the quality of capital, facility and environmental projects.
- Create more efficient reporting: Let your data tell a story and bring it to life with simple, intuitive do-it-yourself reports.
Through business analytics, critical alerts, and automated process capabilities, TRIRIGA can increase visibility, control, and automation of your real estate management, capital projects, space management, facility maintenance, and energy management needs. Finance and real estate executives can make more informed decisions.
This helps them bring increased value to their organizations through the identification of high-return real estate transactions, increased facility utilization, and reduced energy expenses.
OfficeSpace
OfficeSpace is a workplace management platform enabling the future of work, with software that helps teams plan, connect, and perform in the hybrid workplace. Several of the world’s top organizations use OfficeSpace to get the most out of their space and connect the people in it. It is equipped with intuitive space planning, desk and room booking, employee wayfinding, and real-time insights to inform workplace experience design.
OfficeeSpace connects seamlessly with your employee directory and other data sources. It has web-based access with SSO (single sign-on) support, is highly configurable, and can easily integrate with intranet applications.
In addition, its Mobile Visual Directory allows users to find people on the go.
Tactic
Tactic is a hybrid workplace solution bridging the gap between remote and office work. Its people-centric software empowers employees to manage their in-office hours with tools for reserving desks, meeting rooms and parking spaces. Employers will appreciate the detailed insight into employee engagement and office usage. They also have the power to manage capacity and monitor who is in the office.
Plus, with tools for visitor management and proactively managing office health risks, employees and employers alike will be able to return to the office with peace of mind.
Transitioning to a hybrid work model comes with many benefits, including improved team morale, increased employee retention, attracting new talent, cost savings, and more. Tactic helps make that transition smooth with tools like desk, meeting room, and parking space management. There is also an interactive office map, automated health check-ins, and more.
And with the ability to see who is in the office, your team can enjoy the benefits of hybrid work without missing out on in-person collaboration.
Based on how important data is for space planning, Tactic gives you insight into how and when your office is being utilized. Make your hybrid workplace more efficient and collaborative with Tactic.
Robin
Robin is a hybrid workplace experience platform with user-friendly tools that facilitate connection, communication, and productivity. The platform integrates with systems you already use to help plan the workweek, surface office activity, and book desks & spaces. You can also manage visitors and optimize your workplace with data.
Robin helps companies enable people to do their best work by giving everyone the ability to understand, use, and advance their workplace. Companies like GrubHub, Politico, and TripAdvisor rely on Robin’s workplace experience software to maximize employee productivity and engagement by reducing friction throughout the workday.
With specialized tools for space and desk management, you get everything you need to help people find each other and spaces quickly and optimize how your office is used.
WorkInSync
WorkInSync is a SaaS solution that enables companies to establish hybrid workplaces and bring employees to the office safely. With features such as employee scheduling, hotdesking and hoteling, conference room management, parking, and cafeteria management, WorkInSync powers workplaces of the future.
It empowers employees to work anywhere, anytime.
WorkInSync’s Team Calendar lets employees make their office visits more productive by knowing beforehand which colleagues they can collaborate with. The platform’s Vaccination Tracker, Health Questionnaire, and Contactless Access Management enable companies to keep workplaces safe by only allowing eligible employees to visit the office.
In addition, WorkInSync’s integrations with Microsoft 365, MS Teams, Google Workspace, Slack, and multiple HRMS systems and identity providers allow companies to seamlessly add WorkInSync to their existing workflows.
WorkInSync also comes with deep analytics and insights to improve the productivity and efficiency of both employees and workplaces.
WorkInSync features include:
- Meeting Room Booking
- Conference Room Booking
- Space Management
- Employee Scheduling
- Desk Booking
- Hot-Desking
- Distanced-Seating Plans
- Visitor Management
- Commute Booking (Shuttle, Airport Transfers)
- Attendance Management
- Interactive Maps &
- Space Utilization Analytics.
Using WorkInSync, organizations can adopt hoteling, reopen offices safely, and adhere to social distancing guidelines. They can also sanitize workspaces, reduce real estate costs, and improve employee productivity and engagement. Basically, it is a cloud-based workplace experience SaaS platform that enables organizations to convert their offices into hybrid workplaces.
WorkInSync is used by 350,000 employees at over 180 companies globally.
Envoy Space Management Solution
Envoy’s Space Management solution makes creating and navigating modern workplaces easy for admins and employees. Admins can customize the onsite office experience for employees to register, sign in, and book the spaces they need to work with both flexible and dedicated workspaces.
With Envoy’s interactive workplace map, users can find and book available desks and rooms. They can also see details when visitors arrive, and mark packages from the mailroom as picked up on the mobile app.
Envoy empowers workplace admins to manage their real estate costs efficiently with space utilization analytics and actionable data. The platform provides both desk and room booking capabilities.
Envoy Desks
Envoy Desks is an easy-to-use hot desking tool for hybrid workplaces. For employees, Desks makes it easy to book a desk for the day or in advance, right from their phone.
Employees have the flexibility to choose where to sit, depending on what they need to get done that day. They are automatically assigned a desk when they sign in for the day. They can also select a different seat from the interactive map in the app.
For employers, Desks offers a simple way to ensure teams can collaborate in person while keeping a safe distance.
Envoy Desks is designed to support flexibility, especially as capacity and social distancing guidelines are changing. Desks analytics can help optimize workplace layouts by reconfiguring unused space. This ultimately reduces the workplace footprint and lowers real estate costs.
Analytics can also be used by after-hours cleaning crews to know which spaces to sanitize.
Envoy Rooms
Envoy Rooms provides a simple solution to book meeting rooms, free up unused space, and gain insight into how to make the most of your meeting space. Rooms help teams manage the logistics of their meetings in the way that works best for them—via desktop, mobile, Slack, Microsoft Teams, or from the tablet (iPad or Android) outside the room.
Employees can even see at a glance what rooms are available with interactive workplace maps on the mobile app. With access to analytics on room usage, teams can make more informed decisions about space. This will help them save valuable time, energy, and money.
deskbird
deskbird is a workplace management app that puts employees first. The platform provides a smooth and user-friendly experience, allowing users to easily check the office’s occupancy and adjust their schedule accordingly.
With just 2 clicks, users can book a desk on a mobile, desktop, Slack, or MS Teams app.
- It takes just 5 clicks for employees to plan their entire week and choose whether they will work remotely or in the office.
- Employees can also see when and if their colleagues will be in the office or working from home.
- A quick 2-click booking feature allows users to schedule resources. These include hot desks, meeting rooms, and parking spaces for office days.
- Assign desks and parking spots to specific employees, restrict access, or give priority access to ensure a seamless hybrid work experience.
- Admins can use office and workforce analytics to get an overview of how many employees are coming to the office. It also lets them know the popular days, which spaces are being utilized, and a lot more insights.
Flexible working models and desk sharing are becoming increasingly popular among companies. deskbird provides a simple software solution that helps businesses manage a successful hybrid work model.
Officely
Officely is the only desk booking tool that lives in Slack. Fully embedded into Slack, companies never have to worry about their teams not using desk booking tools again.
- Simple desk booking for busy people: The team doesn’t have time to log in to a new app to book a desk. Do it all in one click within Slack.
- Increase office visibility: If the team doesn’t know who is in the office, they are unlikely to go in. Officely broadcasts who is booked in each day and any socials or events to the Slack channel.
- Boost office attendance: Give people a reason to come in! See who’s coming into the office each week, organize parking and team lunches, and open a daily office chat to prevent bothering those working from home.
- Meeting room bookings in just two clicks: Quickly and easily book into any available meeting room seconds before last-minute meetings.
- Make data-driven decisions: From office usage to individual attendance, Officely provides insights to understand what is and isn’t working at the hybrid office.
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References
- SpaceIQ Official Website
- G2
- Software Advice
