Do you want to create a professional business email address for free?
A business email address uses your company name instead of the generic Gmail, Outlook, or Yahoo account. It is an email address that includes your business’s custom domain name, such as [email protected], rather than a free personal email client such as [email protected].
A business email is a must-have for businesses of all sizes and it comes with a number of benefits from credibility to security. Read on to learn how to create a business email address easily, in just a few minutes.
What is a Business Email Address?
A professional business email address has your company’s custom domain name instead of the generic Gmail or Yahoo account. For example, [email protected]. Most beginners use generic free business email accounts without a domain name which isn’t very professional. For example, [email protected].
A professional email is a must-have for businesses for a number of reasons. Since anyone can create these personal email accounts, it becomes harder for customers and other businesses to trust such email addresses as legitimate business email accounts.
Not only does it give you a way to separate your business email from your personal email, but it also looks more professional, is more memorable, offers more control, and enhances your security.
Benefits of a Business Email Address
Here’s why every business should use a professional email address:
- Brand consistency: Imagine sharing a business website address with a potential customer and then sending a proposal or product details from a personal email account. This confuses the prospect and a confused prospect is less likely to buy. When you send an email from your business email account, it improves brand consistency and hence chances of conversion.
- Establishes credibility: When you send an email to potential customers from a professional email address, it shows that you are a trusted source.
- More memorable: Unlike a personal email, a business email is directly associated with your business and website, making it easier to remember or recall.
- Increases control: With business email, you can set up an admin and manage all email accounts. For example, you can set up new staff accounts, as well as remove old accounts, and set up email forwarding.
- Enhanced security: The best business email service providers offer enhanced security features to help you further safeguard your accounts. Using business email is advisable, as it not only enhances security for external communications but internal as well.
Professional communication demands professional email. On top of the above benefits, having a business email also opens the door to more integrations, email addresses (e.g., [email protected]), and a more organized business.
The best part is that you can get your own custom business email address for free, which means there is no excuse for not getting it.
If you want your customers and other businesses to take you seriously, then you need to start using a professional business email address, immediately.
What You Need to Create a Business Email Address
You will need to have a domain name and a website to create a free business email address. You will also need an email service provider to handle your business emails.
Email Hosting?
Email hosting is a service that hosts your email account and the files associated with it on a remote server. In addition to storing the emails and files, the email host also provides additional services such as:
- Routing received emails to your network
- Email authentication and security
- Email management and filtering
Each email hosting service provides different services and emphasizes different aspects of email management. You should choose one that meets your business email needs while also fitting your budget.
How To Create a Business Email
There are a few different ways to create a business email address. These include using an email service provider such as Google Workspace or Microsoft Outlook or using an email hosting service, such as DreamHost or BlueHost.
Business Email with Google Workspace
Google Workspace is one of the world’s most popular email service providers. It offers a very easy account setup, tons of features, and competitive pricing.
If you have already used Gmail for personal email, the learning curve would be quite flat as the interface is the same. If you do not have a domain name, Google Workspace will also help you purchase it.
You can create a Google Workspace account for a free trial of 14 days in exchange for your credit card details and get started.
Here’s how to create a business email address with Google Workspace:
- Go to workspace.google.com and click “Get started”
- Enter your contact information (e.g., business name, employees and country)
- Denote whether you already have a domain name (e.g., yourbusiness.com)
- If you have a domain, you will be prompted to connect it. If you do not have a domain, you will be prompted to search for one to purchase.
- Enter your business information (e.g., address)
- Choose your username and password
- Select a plan and complete the checkout process
Once you have created your business email with Google Workspace, go ahead and add your custom email signature and add any integrations that would be helpful to you and your business, such as Calendly or DocuSign.
Keep in mind that when you create a business email with Google Workspace you will automatically begin a free 14-day trial. Hence, you can use the time to decide if it’s the right email service provider for you, and if you want to try another email hosting service.
Benefits of using Google Workspace
Google offers professional business email addresses with Google Workspace (formerly G Suite), which includes Gmail and other productivity tools like Docs, Sheets, Drive, Google Meet, and Calendar for businesses. This method is not free, but it allows you to use a Gmail account for your professional business email with your own business name.
While there’s a small cost, it comes with many advantages:
- You will use Gmail’s familiar interface and apps to send and receive emails from your website domain.
- Google has far superior technology which ensures that your emails are delivered right away, and don’t end up in spam folders.
- Your website hosting company has shared server resources. This means they don’t want you to send too many emails. Gmail on the other hand will allow you to send up to 2,000 emails per day.
It also comes with all the best email functionality that you need. It includes a smart spam filter, conditional email forwarding, two-factor authentication for security, integrations with Google Apps, and a whole lot more.
Creating a Business Email Address for Free
This method is easy and available to almost everyone who has a website. It allows you to create a business email address for free.
When creating a small business website, you will need to buy a domain and sign up for web hosting. However, what most beginners don’t know is that lots of WordPress hosting companies offer a free business email service as part of the package.
Normally, a domain name costs 14.99 per year, and website hosting starts from $7.99 per month. And, if you were to use a paid email service, then you can add another $5 per email account.
Luckily, Bluehost, one of the largest WordPress hosting companies in the world, offers WPBeginner users a free domain name and a 60% discount on hosting. This means you can start your business website for $2.75 per month (and it comes with a free business email address).
Using Bluehost
To use Bluehost to set up your Business email, you will first need to create a business address (domain name).
Setup your Business Address
- Visit the Bluehost website and click on the green ‘Get Started Now’ button.
- This will bring you to a pricing page where you need to click on the ‘Select’ button below the plan you want to use.
- After selecting your plan, you will be asked to choose your domain name in the next window. You need to enter your business name and click on the ‘Next’ button.
- Bluehost will now check to see if a domain name matching your business name is available. If it is not, it will show you some alternative suggestions, or you can look for another domain name.
- After choosing your domain name, you will need to add your account information and finalize the package info to complete the process.
- Lastly, you need to enter your payment information to finish the purchase.
- You will receive an email with details on how to log in to your web hosting control panel. This is where you manage everything, including website management, business email accounts, and other settings.
Here are some quick tips on choosing the perfect domain name for your business email address.
- Always choose a .com domain name.
- Keep your domain name short and easy to remember and pronounce.
- Do not use numbers or hyphens in your domain name.
- Try using keywords and your business location in your domain name to make it unique.
Create Your Free Business Email Address
- In your hosting account dashboard, you need to click on the ‘Email & Office’ tab and then click on the ‘Manage’ button.
- Next, enter a username for your email account. The username will appear before the @ sign in your email address. You also need to enter a password for your email account. You can click on the ‘Generate’ button to create a unique, strong password automatically.
- When you are done, scroll down and click the ‘Create’ button. Bluehost will now create the email account, and you will see a success message.
Using HostGator
HostGator is a super affordable hosting company that can double as an email service provider, as it gives you free business email accounts with any hosting plan.
- Choose a HostGator Plan. HostGator plans are also very affordable for any business that’s just starting out.
- Choose your free domain by searching. HostGator gives you a free domain with any hosting plan. You can use the domain for your free business email account right away.
- Scroll down and fill out the rest of the order form.
- In section 2, check that the right hosting plan is selected from the dropdown. Then fill out your personal details in section 3, and your billing info in section 4.
It’ll take about 5 minutes for HostGator to set up your account. When the icon turns blue, you’re good to start setting up your business email.
To get started, click Email Accounts on the right-hand side of your control panel. On this screen, here is what you need to do:
- Type in the email username you want to create under Email
- Click Password Generator to create a strong password
- Change the size of the Mailbox Quota if you want.
- Finally, click Create Account.
Note: HostGator gives you unlimited storage on all plans, so we recommend that you set the size of your mailbox to Unlimited.
Are Business Emails Free (Honestly)?
Just to clarify — it’s not possible to get a free business email address with a website domain on the end of it, like [email protected]. Instead, you can pay for website hosting to get a free email address that ends in your own custom domain name.
Web hosts like Bluehost offer a free business email address with their hosting plans. And because these web hosting plans offer so much with them, including the free email address, they are ‘nearly free’ solutions to get you a business email address.
How Do I Create a Free Business Email Without a Domain?
You cannot create a free business email account without an email domain. You can create a free email account with Gmail, Outlook, and more. However, you cannot use your business name with these free email service providers.
Recommended Articles
- Best 10 Sendgrid Alternatives for Your Business Transactional Email
- HOW TO BLOCK EMAILS ON GMAIL: Complete Easy Guide
- HOW TO CHECK VOICEMAIL ON IPHONE: THE Complete Guide
- How to Save Voicemail on iPhone in 6 Easy Steps
- How To Make An Email Signature On Gmail: Quick And Easy Guide
- How to Change Email Signature in Gmail: Detailed Guide
References
