It’s tempting to store as much stock as possible in order to keep up with customer demand. It goes without saying, though, that simplicity isn’t necessarily the key to success. When running an online store, managing your stock is essential. Having the proper amount of stock available at the right time is essential to satisfying consumer needs, and this can only be achieved through careful stock management. A cheaper cost of goods sold thanks to an accurate stock control system and more sales thanks to a ready supply of stock are two ways to boost your company’s bottom line. You can save time and effort managing inventory by using a stock control system. This article will cover the basics of stock control for small businesses, including the necessary system software, and requirements.<\/p>\n\n\n\n
However, the concept of stock control needs to be understood before moving on with the stock control system.<\/p>\n\n\n\n
Stock control, often known as inventory control, is the act of optimizing stock levels in a warehouse or warehouses in order to stabilize inventory storage costs while retaining sufficient stock to meet client demand.<\/p>\n\n\n\n
Furthermore, effective stock control, when done correctly, can save logistical costs while ensuring you always have just enough product on hand. You will need access to tools and data to make better predictions on supply and demand in order to regulate stock. <\/p>\n\n\n\n
Even if it’s impossible to know exactly how much stock to have on hand or when to reorder, you can apply certain tried-and-true techniques to improve your forecasts. These strategies aim to facilitate adaptability, precision, and optimal stock levels.<\/p>\n\n\n\n
Most online retailers employ the following stock-control strategies:<\/p>\n\n\n\n
If you want to minimize expenses and maximize storage space, the economic order quantity (EOQ) method might help you determine how much to order from the manufacturer.<\/p>\n\n\n\n
This strategy, which is sometimes called “optimum lot size,” can be useful for determining how to prevent stockouts, how much of a buffer stock to maintain, and when to place new inventory orders.<\/p>\n\n\n\n
Cost of inventory, annual demand, and the price of orders are the three factors on which EOQ is built. In addition, you may try out our EOQ calculator for yourself by clicking here. <\/p>\n\n\n\n
Using a third party to handle ordering and replenishing stock is at the heart of the VMI strategy. The vendor takes on the responsibility of managing and owning the inventory used in online retail, along with any liabilities that may arise from doing so. <\/p>\n\n\n\n
This strategy allows you to return an unsold product to the vendor and pay for it only when it has been sold. Because of this, companies can hire a third party to handle inventory management on their behalf. <\/p>\n\n\n\n
The Just-in-Time (JIT) inventory strategy is acquiring just enough inventory to meet current customer needs, plus enough extra to swiftly replenish stock for the following wave of orders.<\/p>\n\n\n\n
This strategy of stock control is geared toward minimizing overhead expenses and maximizing productivity and profitability by buying just the items that will sell quickly. <\/p>\n\n\n\n
There are advantages to this approach, but it also has some major drawbacks. If an e-commerce company wants to use the JIT approach, it needs to be able to properly predict customer demand and have access to current inventory levels in real-time.<\/p>\n\n\n\n
When following the FIFO system, goods must be moved out of the warehouse in the order in which they were received. Regardless of fluctuations in supplier prices, this simplifies the process of determining the cost and value of stock on hand.<\/p>\n\n\n\n
This system prioritizes the sale of products with the longest time from their manufacturing or receipt. <\/p>\n\n\n\n
While FIFO ensures that unsold stock at the close of the fiscal year has no effect on COGS, it might lead to mistakes in inventory accounting. In addition, there are no tax benefits associated with it. <\/p>\n\n\n\n
It goes without saying that one of the most important components of running a successful business is keeping track of your inventory. Maintaining steady sales requires keeping tabs on popular items while also keeping up with fluctuations in the market. Having enough of an item on hand when you need it most is the key to avoiding a shortage. Technology advancements provide more accessibility to inventory.<\/p>\n\n\n\n
Businesses must be familiar with the three primary approaches to inventory management. Learning about these techniques can help you choose which ones are best for your company at any particular time.<\/p>\n\n\n\n
The pull technique involves working backward from the needs of the consumer. Also, this requires meeting the needs of consumers at the same moment they express those needs. Market research may be updated, forecasts can be refined, and insights into customers’ wants and needs can be gleaned in real-time, all of which can drive future actions.<\/p>\n\n\n\n
The lack of a sufficient supply of a product or the failure of advertising to raise consumer awareness would be considered negative aspects.<\/p>\n\n\n\n
Although the JIT approach was designed to cut down on stock, it may be applied to other areas of a company as well. To achieve this goal, it is necessary to rapidly produce exactly what is needed at any given time. That’s why it’s so important for businesses to cultivate relationships with their suppliers and consumers that are mutually beneficial.<\/p>\n\n\n\n
Benefits include better cash flow because less money was invested in equities that would never sell and lower stockholding costs because of less storage space needed.<\/p>\n\n\n\n
The fundamental principle of the Push approach is the belief that you should distribute your goods as widely as possible (hence the name “Push”). A push system’s end purpose is to distribute stockpiled goods to consumers. Costs can be cut by not keeping an excessive amount of inventory on hand, and without having a lot of cash on hand, things are less likely to be damaged while being stored.<\/p>\n\n\n\n
The potential for negative outcomes, such as low sales or a product’s sudden unpopularity, is always present. Businesses with a firm grasp on client preferences and the ability to anticipate their needs would stand the best chance of success with this tactic.<\/p>\n\n\n\n
Managing stock that works well saves money, frees up capital, enhances storage, and maintains satisfied consumers. Some of the benefits that managing stocks brings to online stores are listed below.<\/p>\n\n\n\n
Having precise knowledge of what’s in stock is made possible by inventory management software. The most efficient method involves employing a digital inventory system that uses barcode scanning technology to record the addition of new stock and the retrieval of each unit picked for an order. This allows for instantaneous reporting of inventory stock levels.<\/p>\n\n\n\n
Managing stock requires more than just keeping a tally. It also factors in inventory turnover or the rate at which stock is sold and replenished over a given time frame. Since sales are unlikely to be perfectly linear, you’ll need to monitor trends over time and adapt your ordering accordingly.<\/p>\n\n\n\n
To avoid delays, speed up operations, pinpoint sluggish or outmoded products, and assess vendors, stock management facilitates communication between the supply chain’s upstream (buying and production) and downstream (sales and product demand) stages.<\/p>\n\n\n\n
Accounting for inventory, or keeping track of how much money has been made or lost due to sales, is directly impacted by stock control. Reduce waste, simplify the valuation of stock, and boost your bottom line: these are just some of the benefits of good inventory management that will keep you from having to take a write-down on unsalable goods.<\/p>\n\n\n\n
When done right, inventory stock control should allow you to maintain just enough stock in your warehouse(s) to meet customer demand without overstocking. If you don’t want to be late with orders or make clients wait, this is how much extra you should have on hand as safety stock.<\/p>\n\n\n\n
Together, demand forecasting and inventory management help ensure that you never run out of supply of a product and never have to put the dreaded “out of stock” statement on your website.<\/p>\n\n\n\n
A company’s stock levels should be optimized so that they don’t lose money or anger customers by constantly going out of stock. A stock control system is used to manage the delicate balancing act between having too much and too little inventory on hand. One example of a database program is a stock control system. There are a plethora of off-the-shelf options for stock control software.<\/p>\n\n\n\n
However, a custom database system may be worth the cost if the organization needs to manage extremely large and complex stock holdings. And if you’re simply dealing with a few of SKUs, maybe a hand-managed spreadsheet is all you need.<\/p>\n\n\n\n
A stock control system, sometimes called an inventory control system, includes all the features necessary for managing and maintaining stock levels. It needs to include everything from inventory inputs, shipping, receiving, and reordering, to product purchasing, tracking, and turnover.<\/p>\n\n\n\n
However, recording information by hand in a stock book, on stock cards, or in spreadsheets is the most fundamental manual system. This may be adequate for a small company just getting off the ground, but it won’t be able to keep up with the expansion. A computerized stock control system is required for this purpose.<\/p>\n\n\n\n
Nowadays, even large and small businesses use computerized stock control systems. Undoubtedly, there are still many stores, factories, and other enterprises that track their stock using manual methods. Indeed, the investment in an electronic inventory management system may be a frivolous use of capital for some small firms, such as convenience stores, shoe stores, or nurseries. But for some companies, especially those in industries with high raw material and\/or completed product turnover, computerized tracking systems have become an integral part of company strategy for enhancing productivity and staying competitive. <\/p>\n\n\n\n
In addition, the recent advancement of robust computer systems that can meet a wide variety of record-keeping needs, including inventory management, in one integrated system has also led to the rising popularity of electronic inventory control choices.<\/p>\n\n\n\n
The key features of a stock control system are outlined below. You will know exactly what to look for when you shop around, whether you are new to the market or looking to enhance your current stock control solution. <\/p>\n\n\n\n
Structure establishes hierarchy. By limiting the actions of particular employees within a piece of software, you can prevent accidental crossing of the wires. Duplicate orders are less likely to occur as a result.<\/p>\n\n\n\n
It’s tempting to let everyone in on the action while utilizing project management software. Having unrestricted access can be useful, and it may even be simpler with only two or three staff. <\/p>\n\n\n\n
However, if more than five people need access to the software, it could become unmanageable if sufficient training isn’t provided. It’s prudent to set up tiers of authority with specific managers and executives in charge of each one. <\/p>\n\n\n\n
“Too many cooks spoil the broth” (or is it “too many plumbers twist the pipes”) is a common adage. In either case, software use necessitates the delegation of authority.<\/p>\n\n\n\n
Without permissions, managing stock is like trying to do so with pen and paper. <\/p>\n\n\n\n
Multiple authority levels improve training. It simplifies software and hardware learning. Especially if they’re just starting off with your company. Furthermore, one must invest effort into learning proper tool usage. Employees may not always have a natural understanding of your company’s procedures. Limits assist ensure that stock is managed efficiently by all team members. <\/p>\n\n\n\n
It’s vital to remember that ranks of authority are flexible.<\/p>\n\n\n\n
This allows you to establish a foundation that is firm enough to support learning and operation, yet malleable enough to accommodate change as the company evolves and its employees gain experience. It’s also useful in everyday life. If a manager is sick or traveling, they can delegate authority and revoke it.<\/p>\n\n\n\n
Your team will be better able to manage essential components and personnel needs by delegating authority. Orders can be managed with ease and the company can avoid unpleasant and costly shocks.<\/p>\n\n\n\n
Physicality is also present in the process of stock control.<\/p>\n\n\n\n
Although it is possible to have the required components shipped to you, it will always require individual work to log and add components to a stock\/inventory database after they have been received. <\/p>\n\n\n\n
Integral to most modern inventory management systems is the use of barcode scanners. And then there’s the matter of physically transporting them to their final resting place in a warehouse, storage area, or transport vehicles. Having the ability to speed up data entry can be a godsend, even if specialized stock software won’t help you transfer the parts you need. Barcode scanning is useful for this purpose.<\/p>\n\n\n\n
Stock management is simplified with the use of a barcode scanner, such as the one depicted in the figure above, or one integrated into a mobile device.<\/p>\n\n\n\n
In addition, barcode scanning is an integral part of any effective stock control system.<\/p>\n\n\n\n
Keeping track of your inventory in a digital archive is a huge time-saver when using barcode software for stock control.<\/p>\n\n\n\n
This package can only improve the speed with which users enter data. The stockroom manager may easily scan and log all the delivered parts in a matter of minutes when they arrive from the supplier. This will allow them to aggregate information against the stock categories you have entered.<\/p>\n\n\n\n
Barcode scanning allows for accurate, real-time inventory management. It can be seen by anyone regardless of where the components are sent to or where they ultimately wind up.<\/p>\n\n\n\n
Your company’s engineers will be more mobile if they have access to stock data from any location. They can find the components they require whether they are on the road or at their desk at home. <\/p>\n\n\n\n
Because of cloud computing, waiting is no longer an issue.<\/p>\n\n\n\n
Now more than ever, it is critical that your team has the means to effectively perform their duties from any location. This is especially helpful for time-sensitive tasks and last-minute scheduling thanks to cloud-based technologies. <\/p>\n\n\n\n
Integration with third-party vendors and suppliers is a valuable asset in any stock control system. A company’s interactions with its suppliers can benefit greatly from such linkages.<\/p>\n\n\n\n
When placing orders for materials and filling out purchase orders, you’ll inevitably have a lot of contact with suppliers. That’s why it’s so important for these exchanges to be exact, instructive, and clear, as silly as that may sound.<\/p>\n\n\n\n
It’s a good option to think about if supplies are low or you’ve run out entirely. With these tools, your team can quickly and easily place purchase orders with vendors for the necessary supplies.<\/p>\n\n\n\n
The time saved by using automation to generate a PO rather than typing one in by hand is substantial. To guarantee:<\/p>\n\n\n\n
Keeping in close contact with your suppliers is crucial if you want to keep up a positive working relationship with them. Moreover, it teaches you how to manage money and analyze financial flow. <\/p>\n\n\n\n
If your process is smooth, you won’t have to worry about your engineers being without the materials they require. Or that you’re losing money at an alarming rate. Teams may more readily increase their rate of successful repairs on the first attempt, which in turn boosts customer satisfaction.<\/p>\n\n\n\n
In order to better manage their stock, businesses can make use of the many features available in stock control systems and apps. Barcodes and stock control systems are the backbones of most modern inventory control systems, with all relevant data about stock kept in a centralized database. Barcode labels are used to keep track of inventory and may be scanned into a computer to provide details like the item’s price, quantity on hand, where it is located in the warehouse, and more.<\/p>\n\n\n\n
However, with the best stock control software, users can monitor stock levels as they travel from one location to another inside the same building or across other buildings. Some stock tracking apps are only available on mobile devices, while others also include desktop counterparts so that stock may be monitored from any computer. Warehouse managers can choose from a variety of inventory management software developed with their needs in mind. If you’re in the market for an inventory management app, keep your business’s unique demands in mind. This includes features like alerts for when a stock drops below a certain level, automatic reordering, and data analysis and reporting that may be used for things like forecasting.<\/p>\n\n\n\n
Following an overview of stock and the function of a stock control system, we will go on to a discussion of the two primary types of such systems.<\/p>\n\n\n\n
Unlike regular tracking methods, periodic inventory systems only provide insight into the stock at the start and finish of a predetermined time frame. Physical counts are the backbone of a stock control system like this. When taking inventory, any remaining funds in the purchases account will be transferred to the inventory account and adjusted to reflect the final inventory’s cost. Beginning inventory is the preceding period’s ending inventory, therefore whether an organization uses LIFO, FIFO, or any other mechanism to determine the cost of ending inventory is irrelevant.<\/p>\n\n\n\n
Furthermore, a periodic stock control system has a few drawbacks. First, routine business operations are disrupted significantly during physical inventory counts. Therefore, personnel may rush through physical counts due to limited time. Due to the lack of constant monitoring, errors and theft are more likely to occur in periodic inventory systems that do not use inventory trackers. As time passes between inventory counts in a periodic system, it becomes more challenging to pinpoint the source of inventory differences. A periodic stock control system demands a lot of manual labor and is, therefore, more suitable for smaller organizations.<\/p>\n\n\n\n
In a perpetual stock control system, objects are tracked when they are added to and removed from stock, from one location to another, by employees picking them, and when they are scrapped. There are businesses that use perpetual inventory systems because of the accuracy of their data and the fact that they require fewer physical counts. When properly administered, perpetual inventory systems also provide consistent accuracy in inventory tracking. <\/p>\n\n\n\n
When combined with warehouse inventory\u2014a database of inventory quantities and bin locations updated in real-time by warehouse workers using barcode scanners\u2014this type of inventory control system excels. Mobile apps are a form of a perpetual stock control system.<\/p>\n\n\n\n
Furthermore, a Perpetual stock control system isn’t without its problems. To begin, the implementation cost is higher than necessary because these systems cannot be maintained manually and require special hardware and software, which is a problem for firms with various locations or warehouses. Perpetual stock systems require regular upkeep and updates, which can add significant expense to the system. Since perpetual inventory users don’t do physical inventory counts on a regular basis, which is important even when utilizing inventory trackers, there is a risk that the recorded inventory will not accurately reflect the actual inventory as time passes. Consequently, the recorded inventory records do not correspond with real inventory counts because of inaccuracies, stolen items, and incorrectly scanned objects.<\/p>\n\n\n\n
In order to keep track of how much of each product a company has in stock at any one time, stock control system software is important. Purchasing, assessing suppliers, forecasting needs, optimizing orders, and many other processes may all be managed with the help of inventory control software.<\/p>\n\n\n\n
Furthermore, the flexibility and comprehensiveness of stock control system software are indispensable in a production-based firm. Among these options are capabilities like stock-level projections, asset tracking, stock-level databases, and stock-level records.<\/p>\n\n\n\n