When you copy text from multiple sources into a single MS Word document, you may encounter formatting issues. Paragraphs in your document will have varying font styles, colors, line spacing, and sizes. This not only makes it look bad and unprofessional, but it also makes it difficult to read and modify. How can you apply similar formatting to the entire document or change the formatting style of specific portions in your document? This evidently, is when the feature of clear formatting comes into play. In this step-by-step post, I’ll explain what clear formatting in MS Word is and how to use it to make your work appear excellent.<\/p>\n\n\n\n
Clear All Formatting removes all formatting from the selected text, including font, font size, font color, alignment, and any other formatting. The keyboard shortcut Ctrl+Shift+Space removes any formatting from the selected text likewise. When you right-click on chosen text and select Clear All Formatting, a menu with further formatting options will show. The Format Painter is a tool that lets you copy the formatting of one piece of text and paste it into another. To use the Format Painter, first choose the text from which you want to copy the formatting, then click the Format Painter button, and afterwards select the text to which you want to apply the formatting.<\/p>\n\n\n\n
Clear formatting is a feature in Microsoft Word that allows you to erase any formatting that has been applied to the text content of your document. Font size, style, bullets, headings, text color, shadow, strikethrough, bold, italic, underlining, and any other formatting choice available in MS Word are all included. You can apply clear formatting to the entire document or to a select section of text. When you apply clear formatting to a block of text or an entire document in Microsoft Word, the text is returned to its original default font size and style, with no further formatting. It’s indeed a quick approach to reset your document style especially, to restore consistency to the layout of your material. Why Is Clear Formatting Necessary? People basically use clear formatting in MS Word for a variety of reasons. Here are a few examples.<\/p>\n\n\n\n
There are occasions when a paragraph contains line spacing difficulties that will not go away no matter what you do. On the contrary, a specific portion of your text may suddenly change font type. The simplest way out is to use clear formatting. Furthermore, If your paragraph’s line spacing does not return to normal after changing its settings, or however, your font style changes for certain sections of your document, markedly, simply apply clear formatting to return them to their default text style.<\/p>\n\n\n\n
For regular MS Word users, clear formatting is a huge time saver. You can use it to remove formatting from a specific section of your text or the entire document. This is a much faster approach than updating each text style and formatting simultaneously.<\/p>\n\n\n\n
When gathering information from several websites or papers, clear formatting comes in handy. It generally features unique font styles, text sizes, colors, and line spacing. To establish consistency in your text and make it more attractive, use the same formatting style throughout. But you won’t be able to do so until you delete the present formatting style and replace it with your own. This is where clear formatting comes into play.<\/p>\n\n\n\n
You can easily clear all formatting from your text, including bold, underline, italics, color, superscript, subscript, and more, and return it to its normal formatting styles.<\/p>\n\n\n\n
There are two ways to use clear formatting in Microsoft Word.<\/p>\n\n\n\n
1. Clear formatting from a specific section of your text <\/p>\n\n\n\n
2. Clear all formatting from your Word document<\/p>\n\n\n\n
It will, on the other hand, be my pleasure to walk you through the steps of using each of these strategies.<\/p>\n\n\n\n
Clear formatting can be used to return a specific section of your document to MS Word’s basic formatting style. Here is the procedure you must follow, step by step.<\/p>\n\n\n\n
This removes all formatting styles from the selected text and returns it to its basic MS Word formatting.<\/p>\n\n\n\n
In the previous way, we learned how to use clear formatting in certain parts of your document. But what if you want it to be applied to the entire Word document? The second strategy comes in handy here.<\/p>\n\n\n\n
Here’s how to apply Clear All Formatting to your Word documents step by step.<\/p>\n\n\n\n
Notwithstanding the previous option, using clear all formatting removes all formatting styles from your document simultaneously, including text colors and hyperlinks. It is not necessary to apply it separately to hyperlinks or colored text.<\/p>\n\n\n\n