Scheduling emails can be useful if you find yourself working outside of regular office hours or if you’re sending an email at the end of the day or work week that doesn’t require immediate attention. Gmail makes it easy to do this by allowing you to compose an email and specify the date and time you want it to be sent. So, if you need to make changes to a scheduled email or cancel it completely, you can do this with a few clicks. And this article covers just how to go about scheduling an email on Gmail and every piece of information you should know about the process.<\/p>\n\n\n\n
Here are some scenarios in which scheduling an email in Gmail may be useful:<\/p>\n\n\n\n
There may be times when you have free time at work and want to send an email but don’t want to send it too soon. You can use this feature to write an email ahead of time and schedule it to be sent at a later time.<\/p>\n\n\n\n
There may also be times when you email colleagues in a different time zone. If you want to send them an email at a time that is convenient for them, you can schedule it for later in the day.<\/p>\n\n\n\n
You may want to send an email to your colleagues just before a meeting, for example, and use the schedule feature to send important materials 15 minutes before the meeting begins.<\/p>\n\n\n\n
You may also find yourself working before or after traditional company working hours. If you want to write an email and send it at a specific time, you can schedule it for the following day during regular working hours.<\/p>\n\n\n\n
Here are six steps to scheduling an email in Gmail:<\/p>\n\n\n\n
To begin, launch Gmail in your web browser and sign in with your username and password. You can do this by typing the Gmail URL into your search engine or by searching “Gmail” and clicking the appropriate link. You can access your inbox and all other relevant functions after logging into your Gmail account.<\/p>\n\n\n\n
Select the “Compose an email” button near the top left corner of your screen to open a blank email. The “Compose an email” button is a red pencil icon. It is critical to write your message and add a recipient before scheduling the email. Fill in the “To” field with your contacts and type the email in the white text box. You might also want to include a subject line to highlight the topic of your message.<\/p>\n\n\n\n
After you’ve finished writing your email, click the drop-down arrow next to the “Send” button in the bottom left corner of the window. The arrow is a small white triangle, and the button is blue. To avoid sending the email too soon, try to select the arrow rather than the “Send” button.<\/p>\n\n\n\n
A small menu appears above the drop-down arrow when you click it. Select the “Schedule send” option, which has an arrow with a clock on it. You can choose a time and date to send your email.<\/p>\n\n\n\n
Clicking “Schedule send” opens a new window with several scheduling options for your email. The first three options are to send your email the following morning at 8 a.m., the following afternoon at 1 p.m., or the following Monday at 8 a.m. Select the “Pick date & time” option at the bottom of the window to customize the time and date at which you send your email. This allows you to change the exact date and time by using a calendar or changing it manually in the text boxes.<\/p>\n\n\n\n
You can confirm your selection once you’ve chosen your preferred send time. If one of the preset times works for you, clicking on one of those buttons will schedule your email. If you change the time and date of your send, click the “Schedule send” button at the bottom of the window to confirm your selection. You can also cancel your scheduled email by clicking the “Cancel” button.<\/p>\n\n\n\n
The following are the steps you can take to view or change your scheduled emails:<\/p>\n\n\n\n
You can view an email you’ve scheduled by clicking the “Scheduled” tab. This is in the toolbar menu on the left side of the screen, just below the “Mail” section. Choosing this displays any scheduled emails you currently have, up to a maximum of 100 scheduled emails.<\/p>\n\n\n\n
The scheduled emails are displayed in reverse chronological order, so the most recently scheduled email appears at the top of the page. Click on the email that you want to change or edit. Make sure you select the correct email so that you can correctly edit the send time.<\/p>\n\n\n\n
To change the send time, select the “Cancel send” button. This option is in blue text on the right side of the screen. By selecting this option, the original send time is removed. From here, you can view and edit the message, as well as send it immediately or at a later time.<\/p>\n\n\n\n
You can set a new send time and date after you’ve reviewed and edited your email. Select a new send time by selecting the “Schedule send” button from the drop-down arrow. It’s critical to double-check that you chose the correct time and made the necessary changes.<\/p>\n\n\n\n
The following are steps to schedule an email in Gmail on a desktop device. <\/p>\n\n\n\n
Your email has now been scheduled. You can find the message in your “Scheduled” folder before it sends, where you can edit the contents, reschedule it for a different time, or cancel sending completely.<\/p>\n\n\n\n
The following are steps to schedule an email in Gmail on a mobile device. <\/p>\n\n\n\n
As with the desktop method, your email will be held in your “Scheduled” folder until it is sent automatically at the time you specify. Until then, you can edit, reschedule, cancel, or delete the message.<\/p>\n\n\n\n
The steps below demonstrate how to schedule a message in Gmail for iOS:<\/p>\n\n\n\n
You can also use your browser to schedule emails in Gmail. To access the same options described above, simply click the arrow next to the Send button and select Schedule Send.<\/p>\n\n\n\n
To cancel your scheduled emails, simply follow these steps:<\/p>\n\n\n\n