{"id":13212,"date":"2023-10-13T15:54:00","date_gmt":"2023-10-13T15:54:00","guid":{"rendered":"https:\/\/businessyield.com\/tech\/?p=13212"},"modified":"2023-10-13T15:54:02","modified_gmt":"2023-10-13T15:54:02","slug":"schedule-an-email-in-outlook","status":"publish","type":"post","link":"https:\/\/businessyield.com\/tech\/how-to\/schedule-an-email-in-outlook\/","title":{"rendered":"Schedule an Email in Outlook: 2023 Tips and Tricks","gt_translate_keys":[{"key":"rendered","format":"text"}]},"content":{"rendered":"\n<p>Microsoft Outlook\u2019s ability to schedule an email\u2019s delivery for a later time or date is a handy feature. Sometimes,\u00a0you may be\u00a0trying to stay on top of your email responses by composing several emails before you leave for the day, but you don\u2019t want to send them right away. Once you\u2019ve composed your email, you can schedule when you want it sent. Follow these steps to schedule an Outlook email send time on Windows, macOS, or the web.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-to-schedule-an-email-in-outlook-general-procedure\"><span id=\"how-to-schedule-an-email-in-outlook-general-procedure\">How to Schedule an Email in Outlook (General Procedure)<\/span><\/h2>\n\n\n\n<p>Scheduling emails in Outlook is a great way to send messages at a later date and time.<\/p>\n\n\n\n<p>This can be extremely useful for a variety of purposes, including sending reminders, meeting follow-ups, or anything else you want to send but don\u2019t need to send right away.<\/p>\n\n\n\n<p>The best part is that learning how to schedule emails in Outlook is simple. Simply follow the steps below and you\u2019ll be a pro in no time!<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Step 1: Create a New Email<\/strong><br>Log into your Outlook account, select the \u2018New Email\u2019 button, and compose your email as usual, including the subject line, email body, and recipient(s).<\/li>\n\n\n\n<li><strong>Step 2: Enable the \u2018Delay Delivery\u2019 Option<\/strong><br>After you\u2019ve written your email, use the \u2018Delay Delivery\u2019 feature to schedule it to be sent at a later time. To schedule your email, click the \u2018Options\u2019 button in the header menu and select \u2018Delay Delivery\u2019.<\/li>\n\n\n\n<li><strong>Step 3: Determine the Delivery Date and Time<\/strong><br>When you click the \u2018Delay Delivery\u2019 button, a popup window will appear on your screen. Select the \u2018Do not deliver before\u2019 checkbox in the \u2018Delivery Options\u2019 section. Once marked, choose a date and time for your email to be delivered to the recipient(s).<\/li>\n\n\n\n<li><strong>Step 4: Click the \u2018Close\u2019 and \u2018Send\u2019 Buttons<\/strong><br>Close the pop-up window after selecting the best date and time to send your email, and click the \u2018Send\u2019 button to schedule your email in Outlook. When you press the \u2018Send\u2019 button, your email will be saved in the Outbox folder and sent automatically at the specified date and time.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-schedule-an-outlook-email-on-windows\"><span id=\"schedule-an-outlook-email-on-windows\">Schedule an Outlook Email on Windows<\/span><\/h2>\n\n\n\n<p>It only takes a few clicks in Outlook on Windows to schedule an email to send later.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Step 1: Launch Outlook on Windows and select either New email or Reply to an existing message.<\/li>\n\n\n\n<li><strong>Step 2:<\/strong> As usual, compose your email, add the recipient, and enter the subject line.<\/li>\n\n\n\n<li><strong>Step 3:<\/strong> Go to the Options tab in the message window and click the Delay Delivery button in the ribbon.<\/li>\n\n\n\n<li><strong>Step 4: <\/strong>Scroll down to the Delivery options section in the Properties box that appears. Mark the box for Don\u2019t Deliver before deciding on a date and time to send the email.<\/li>\n\n\n\n<li><strong>Step 5:<\/strong> To exit Properties, click Close.<\/li>\n\n\n\n<li><strong>Step 6:<\/strong> You\u2019ll be taken back to the email window. To send the message later, click Send.<\/li>\n\n\n\n<li><strong>Step 7:<\/strong> Navigate to your Outbox folder to view, edit, or cancel a scheduled email.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-schedule-an-outlook-email-on-mac\"><span id=\"schedule-an-outlook-email-on-mac\">Schedule an Outlook Email on Mac<\/span><\/h2>\n\n\n\n<p>You can schedule an email in either the classic or new versions of Outlook on Mac.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Step 1: Launch Outlook on your Mac and select either New email or New message, depending on your version. You can also respond to an existing message.<\/li>\n\n\n\n<li>Step 2: As usual, compose your email, add the recipient, and enter the subject line.<\/li>\n\n\n\n<li>Step 3: When you\u2019re ready, click the arrow to the right of the Send button at the top and select Send later.<\/li>\n\n\n\n<li>Step 4: Enter the date and time, then click Send.<\/li>\n\n\n\n<li>Step 5: Go to your Drafts folder to view or cancel an email you\u2019ve scheduled.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-schedule-an-outlook-email-on-the-web\"><span id=\"schedule-an-outlook-email-on-the-web\">Schedule an Outlook Email on the Web<\/span><\/h2>\n\n\n\n<p>You can also schedule an email using the web version of Microsoft Outlook.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Step 1: Open Outlook on the web, sign in, and then select New message or reply to an existing email in the top-left corner.<\/li>\n\n\n\n<li>Step 2: As usual, compose your email, add the recipient, and enter the subject line.<\/li>\n\n\n\n<li>Step 3: To schedule the email, at the bottom, click the arrow to the right of the Send button and select Send later.<\/li>\n\n\n\n<li>Step 4: Choose one of the suggested dates and times, or choose Custom time to enter your own.<\/li>\n\n\n\n<li>Step 5: Press the Send button.<\/li>\n\n\n\n<li>Step 6: Navigate to your Drafts folder to view, edit, or cancel a scheduled email.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-to-keep-track-of-outlook-scheduled-emails\"><span id=\"how-to-keep-track-of-outlook-scheduled-emails\">How to Keep Track of Outlook Scheduled Emails<\/span><\/h2>\n\n\n\n<p>If you intend to schedule multiple emails to be sent later, you must learn how to keep track of each scheduled email in Outlook.<\/p>\n\n\n\n<p>This is due to the fact that Outlook does not indicate whether you have delayed or failed to deliver an email to the recipient.<\/p>\n\n\n\n<p>Fortunately, there is a way to distinguish emails with delayed delivery in Outlook.<\/p>\n\n\n\n<p>Here are the steps to tracking your scheduled emails in Outlook.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-step-1-open-outlook-and-navigate-to-the-outbox-folder\"><span id=\"step-1-open-outlook-and-navigate-to-the-outbox-folder\">Step 1: Open Outlook and Navigate to the \u2018Outbox\u2019 folder.<\/span><\/h3>\n\n\n\n<p>First, open your Outlook application and navigate to the \u2018Outbox\u2019 folder.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-step-2-navigate-to-the-field-chooser-settings\"><span id=\"step-2-navigate-to-the-field-chooser-settings\">Step 2: Navigate to the \u2018Field Chooser\u2019 settings.<\/span><\/h3>\n\n\n\n<p>Then, right-click on the bar with the column names and choose \u2018Field Chooser\u2019 from the menu.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-step-3-include-the-defer-until-column\"><span id=\"step-3-include-the-defer-until-column\">Step 3: Include the \u2018 Defer Until\u2019 column.<\/span><\/h3>\n\n\n\n<p>Now, in the \u2018Field Chooser\u2019 window, add or drag the \u2018Defer Until\u2019 column right next to the \u2018Subject Line\u2019 column.<\/p>\n\n\n\n<p>You\u2019ll be able to see the date and time of your scheduled emails in Outlook after adding this column.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-the-drawbacks-of-scheduling-email-in-outlook\"><span id=\"the-drawbacks-of-scheduling-email-in-outlook\">The Drawbacks of Scheduling Email in Outlook<\/span><\/h2>\n\n\n\n<p>Email scheduling in Outlook can be extremely useful. However, using Outlook for email marketing or cold outreach has a number of drawbacks.<\/p>\n\n\n\n<p>You should be aware of the following key disadvantages of scheduling emails in Outlook.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-1-lack-of-personalization\"><span id=\"1-lack-of-personalization\">#1. Lack of Personalization<\/span><\/h3>\n\n\n\n<p>One of Outlook\u2019s major drawbacks is that it does not allow you to customize your emails at the recipient level.<\/p>\n\n\n\n<p>While you can certainly personalize your email message\u2019s first name, last name, greeting line, and so on, there is no way to dynamically include personalized details that are unique to each recipient.<\/p>\n\n\n\n<p>This semi-personal \u201cmail merge\u201d approach is insufficient to pique people\u2019s interest and elicit a response.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-2-high-risk-of-triggering-spam-filters\"><span id=\"2-high-risk-of-triggering-spam-filters\">#2. High Risk of Triggering Spam Filters<\/span><\/h3>\n\n\n\n<p>If you schedule an email with dozens or hundreds of recipients to go out at once in Outlook, you\u2019re very likely to encounter spam filter issues.<\/p>\n\n\n\n<p>Because email service providers (ESPs) flag this type of email blast behavior as suspicious, your emails may be routed directly to spam folders.<\/p>\n\n\n\n<p>To avoid this, you must maintain a proper time interval between each outgoing scheduled email in Outlook.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-3-difficult-to-manage-large-scale-campaigns\"><span id=\"3-difficult-to-manage-large-scale-campaigns\">#3. Difficult to Manage Large-Scale Campaigns<\/span><\/h3>\n\n\n\n<p>In Outlook, scheduling a few basic emails to team members and coworkers is fine.<\/p>\n\n\n\n<p>However, if you want to run a segmented email campaign with hundreds of personalized emails on a regular basis, Outlook can make organizing everything incredibly difficult and frustrating.<\/p>\n\n\n\n<p>Simply put, Outlook isn\u2019t built for large-scale email outreach or marketing. If you need to launch an email marketing or outreach campaign, you should use cold email software.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-4-impossible-to-track-performance\"><span id=\"4-impossible-to-track-performance\">#4. Impossible to Track Performance<\/span><\/h3>\n\n\n\n<p>Outlook does not support tracking key email marketing metrics such as open rates, click-through rates, and reply rates.<\/p>\n\n\n\n<p>You have no way of knowing who opened your emails and who ignored them. You can\u2019t see what subject lines, content, and offers resonate with your recipients unless you track email open and click-through rates.<\/p>\n\n\n\n<p>This makes long-term optimization and improvement of email campaigns extremely difficult. Dedicated email tools provide powerful analytics for measuring engagement.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-5-no-auto-follow-up-feature\"><span id=\"5-no-auto-follow-up-feature\">#5. No Auto Follow-Up Feature<\/span><\/h3>\n\n\n\n<p>Last but not least, Outlook lacks automatic follow-up capabilities. As a result, if you\u2019ve scheduled an email and are eagerly awaiting a response, you\u2019ll have to roll up your sleeves and do the follow-up yourself.<\/p>\n\n\n\n<p>This may not seem like a big deal for a single email, but imagine manually following up on dozens or even hundreds of emails.<\/p>\n\n\n\n<p>Sending follow-up emails to non-responders is an extremely powerful technique for nudging them, keeping your brand at the forefront of their minds, and driving responses over time if you\u2019re doing cold email outreach.<\/p>\n\n\n\n<p>Fortunately, there are now specialized email outreach tools that allow you to create auto-follow-up sequences in which the initial emails are automatically followed up with new messages if the recipient does not respond after a certain period of time.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-related-articles\"><span id=\"related-articles\">Related Articles <\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/businessyield.com\/tech\/how-to\/how-to-change-font-size-in-outlook\/\" target=\"_blank\" rel=\"noreferrer noopener\">HOW TO CHANGE FONT SIZE IN OUTLOOK: Complete Guide<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/businessyield.com\/tech\/how-to\/how-to-change-outlook-view\/\" target=\"_blank\" rel=\"noreferrer noopener\">HOW TO CHANGE OUTLOOK VIEW: Complete Guide<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/businessyield.com\/tech\/how-to\/how-to-schedule-posts-on-instagram\/\" target=\"_blank\" rel=\"noreferrer noopener\">How to Schedule Posts on Instagram: Easy Tips & Tricks<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/businessyield.com\/tech\/how-to\/how-to-make-a-group-in-outlook\/\" target=\"_blank\" rel=\"noreferrer noopener\">HOW TO MAKE A GROUP IN OUTLOOK: Easy Guide<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/businessyield.com\/tech\/how-to\/how-to-delete-outlook-account\/\" target=\"_blank\" rel=\"noreferrer noopener\">HOW TO DELETE OUTLOOK ACCOUNT: Easy Guide<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-references\"><span id=\"references\">References<\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"http:\/\/digitaltrends.com\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">DigitalTrends <\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/petri.com\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Petri<\/a><\/li>\n<\/ul>\n","protected":false,"gt_translate_keys":[{"key":"rendered","format":"html"}]},"excerpt":{"rendered":"Microsoft Outlook\u2019s ability to schedule an email\u2019s delivery for a later time or date is a handy feature.&hellip;\n","protected":false,"gt_translate_keys":[{"key":"rendered","format":"html"}]},"author":86,"featured_media":13219,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[11],"tags":[],"class_list":{"0":"post-13212","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-how-to"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Schedule an Email in Outlook: 2023 Tips and Tricks - Business Yield Technology<\/title>\n<meta name=\"description\" content=\"Once you&#039;ve composed your email, you can schedule when you want it sent. 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