{"id":13212,"date":"2023-10-13T15:54:00","date_gmt":"2023-10-13T15:54:00","guid":{"rendered":"https:\/\/businessyield.com\/tech\/?p=13212"},"modified":"2023-10-13T15:54:02","modified_gmt":"2023-10-13T15:54:02","slug":"schedule-an-email-in-outlook","status":"publish","type":"post","link":"https:\/\/businessyield.com\/tech\/how-to\/schedule-an-email-in-outlook\/","title":{"rendered":"Schedule an Email in Outlook: 2023 Tips and Tricks","gt_translate_keys":[{"key":"rendered","format":"text"}]},"content":{"rendered":"<p>Microsoft Outlook&#8217;s ability to schedule an email&#8217;s delivery for a later time or date is a handy feature. Sometimes,\u00a0you may be\u00a0trying to stay on top of your email responses by composing several emails before you leave for the day, but you don&#8217;t want to send them right away. Once you&#8217;ve composed your email, you can schedule when you want it sent. Follow these steps to schedule an Outlook email send time on Windows, macOS, or the web.<\/p><h2 class=\"wp-block-heading\" id=\"h-how-to-schedule-an-email-in-outlook-general-procedure\"><span id=\"how-to-schedule-an-email-in-outlook-general-procedure\">How to Schedule an Email in Outlook (General Procedure)<\/span><\/h2><p>Scheduling emails in Outlook is a great way to send messages at a later date and time.<\/p><p>This can be extremely useful for a variety of purposes, including sending reminders, meeting follow-ups, or anything else you want to send but don&#8217;t need to send right away.<\/p><p>The best part is that learning how to schedule emails in Outlook is simple. Simply follow the steps below and you&#8217;ll be a pro in no time!<\/p><ul class=\"wp-block-list\"><li><strong>Step 1: Create a New Email<\/strong><br>Log into your Outlook account, select the &#8216;New Email&#8217; button, and compose your email as usual, including the subject line, email body, and recipient(s).<\/li>\n\n<li><strong>Step 2: Enable the &#8216;Delay Delivery&#8217; Option<\/strong><br>After you&#8217;ve written your email, use the &#8216;Delay Delivery&#8217; feature to schedule it to be sent at a later time. To schedule your email, click the &#8216;Options&#8217; button in the header menu and select &#8216;Delay Delivery&#8217;.<\/li>\n\n<li><strong>Step 3: Determine the Delivery Date and Time<\/strong><br>When you click the &#8216;Delay Delivery&#8217; button, a popup window will appear on your screen. Select the &#8216;Do not deliver before&#8217; checkbox in the &#8216;Delivery Options&#8217; section. Once marked, choose a date and time for your email to be delivered to the recipient(s).<\/li>\n\n<li><strong>Step 4: Click the &#8216;Close&#8217; and &#8216;Send&#8217; Buttons<\/strong><br>Close the pop-up window after selecting the best date and time to send your email, and click the &#8216;Send&#8217; button to schedule your email in Outlook. When you press the &#8216;Send&#8217; button, your email will be saved in the Outbox folder and sent automatically at the specified date and time.<\/li><\/ul><h2 class=\"wp-block-heading\" id=\"h-schedule-an-outlook-email-on-windows\"><span id=\"schedule-an-outlook-email-on-windows\">Schedule an Outlook Email on Windows<\/span><\/h2><p>It only takes a few clicks in Outlook on Windows to schedule an email to send later.<\/p><ul class=\"wp-block-list\"><li>Step 1: Launch Outlook on Windows and select either New email or Reply to an existing message.<\/li>\n\n<li><strong>Step 2:<\/strong> As usual, compose your email, add the recipient, and enter the subject line.<\/li>\n\n<li><strong>Step 3:<\/strong> Go to the Options tab in the message window and click the Delay Delivery button in the ribbon.<\/li>\n\n<li><strong>Step 4: <\/strong>Scroll down to the Delivery options section in the Properties box that appears. Mark the box for Don&#8217;t Deliver before deciding on a date and time to send the email.<\/li>\n\n<li><strong>Step 5:<\/strong> To exit Properties, click Close.<\/li>\n\n<li><strong>Step 6:<\/strong> You&#8217;ll be taken back to the email window. To send the message later, click Send.<\/li>\n\n<li><strong>Step 7:<\/strong> Navigate to your Outbox folder to view, edit, or cancel a scheduled email.<\/li><\/ul><h2 class=\"wp-block-heading\" id=\"h-schedule-an-outlook-email-on-mac\"><span id=\"schedule-an-outlook-email-on-mac\">Schedule an Outlook Email on Mac<\/span><\/h2><p>You can schedule an email in either the classic or new versions of Outlook on Mac.<\/p><ul class=\"wp-block-list\"><li>Step 1: Launch Outlook on your Mac and select either New email or New message, depending on your version. You can also respond to an existing message.<\/li>\n\n<li>Step 2: As usual, compose your email, add the recipient, and enter the subject line.<\/li>\n\n<li>Step 3: When you&#8217;re ready, click the arrow to the right of the Send button at the top and select Send later.<\/li>\n\n<li>Step 4: Enter the date and time, then click Send.<\/li>\n\n<li>Step 5: Go to your Drafts folder to view or cancel an email you&#8217;ve scheduled.<\/li><\/ul><h2 class=\"wp-block-heading\" id=\"h-schedule-an-outlook-email-on-the-web\"><span id=\"schedule-an-outlook-email-on-the-web\">Schedule an Outlook Email on the Web<\/span><\/h2><p>You can also schedule an email using the web version of Microsoft Outlook.<\/p><ul class=\"wp-block-list\"><li>Step 1: Open Outlook on the web, sign in, and then select New message or reply to an existing email in the top-left corner.<\/li>\n\n<li>Step 2: As usual, compose your email, add the recipient, and enter the subject line.<\/li>\n\n<li>Step 3: To schedule the email, at the bottom, click the arrow to the right of the Send button and select Send later.<\/li>\n\n<li>Step 4: Choose one of the suggested dates and times, or choose Custom time to enter your own.<\/li>\n\n<li>Step 5: Press the Send button.<\/li>\n\n<li>Step 6: Navigate to your Drafts folder to view, edit, or cancel a scheduled email.<\/li><\/ul><h2 class=\"wp-block-heading\" id=\"h-how-to-keep-track-of-outlook-scheduled-emails\"><span id=\"how-to-keep-track-of-outlook-scheduled-emails\">How to Keep Track of Outlook Scheduled Emails<\/span><\/h2><p>If you intend to schedule multiple emails to be sent later, you must learn how to keep track of each scheduled email in Outlook.<\/p><p>This is due to the fact that Outlook does not indicate whether you have delayed or failed to deliver an email to the recipient.<\/p><p>Fortunately, there is a way to distinguish emails with delayed delivery in Outlook.<\/p><p>Here are the steps to tracking your scheduled emails in Outlook.<\/p><h3 class=\"wp-block-heading\" id=\"h-step-1-open-outlook-and-navigate-to-the-outbox-folder\"><span id=\"step-1-open-outlook-and-navigate-to-the-outbox-folder\">Step 1: Open Outlook and Navigate to the &#8216;Outbox&#8217; folder.<\/span><\/h3><p>First, open your Outlook application and navigate to the &#8216;Outbox&#8217; folder.<\/p><h3 class=\"wp-block-heading\" id=\"h-step-2-navigate-to-the-field-chooser-settings\"><span id=\"step-2-navigate-to-the-field-chooser-settings\">Step 2: Navigate to the &#8216;Field Chooser&#8217; settings.<\/span><\/h3><p>Then, right-click on the bar with the column names and choose &#8216;Field Chooser&#8217; from the menu.<\/p><h3 class=\"wp-block-heading\" id=\"h-step-3-include-the-defer-until-column\"><span id=\"step-3-include-the-defer-until-column\">Step 3: Include the &#8216; Defer Until&#8217; column.<\/span><\/h3><p>Now, in the &#8216;Field Chooser&#8217; window, add or drag the &#8216;Defer Until&#8217; column right next to the &#8216;Subject Line&#8217; column.<\/p><p>You&#8217;ll be able to see the date and time of your scheduled emails in Outlook after adding this column.<\/p><h2 class=\"wp-block-heading\" id=\"h-the-drawbacks-of-scheduling-email-in-outlook\"><span id=\"the-drawbacks-of-scheduling-email-in-outlook\">The Drawbacks of Scheduling Email in Outlook<\/span><\/h2><p>Email scheduling in Outlook can be extremely useful. However, using Outlook for email marketing or cold outreach has a number of drawbacks.<\/p><p>You should be aware of the following key disadvantages of scheduling emails in Outlook.<\/p><h3 class=\"wp-block-heading\" id=\"h-1-lack-of-personalization\"><span id=\"1-lack-of-personalization\">#1. Lack of Personalization<\/span><\/h3><p>One of Outlook&#8217;s major drawbacks is that it does not allow you to customize your emails at the recipient level.<\/p><p>While you can certainly personalize your email message&#8217;s first name, last name, greeting line, and so on, there is no way to dynamically include personalized details that are unique to each recipient.<\/p><p>This semi-personal &#8220;mail merge&#8221; approach is insufficient to pique people&#8217;s interest and elicit a response.<\/p><h3 class=\"wp-block-heading\" id=\"h-2-high-risk-of-triggering-spam-filters\"><span id=\"2-high-risk-of-triggering-spam-filters\">#2. High Risk of Triggering Spam Filters<\/span><\/h3><p>If you schedule an email with dozens or hundreds of recipients to go out at once in Outlook, you&#8217;re very likely to encounter spam filter issues.<\/p><p>Because email service providers (ESPs) flag this type of email blast behavior as suspicious, your emails may be routed directly to spam folders.<\/p><p>To avoid this, you must maintain a proper time interval between each outgoing scheduled email in Outlook.<\/p><h3 class=\"wp-block-heading\" id=\"h-3-difficult-to-manage-large-scale-campaigns\"><span id=\"3-difficult-to-manage-large-scale-campaigns\">#3. Difficult to Manage Large-Scale Campaigns<\/span><\/h3><p>In Outlook, scheduling a few basic emails to team members and coworkers is fine.<\/p><p>However, if you want to run a segmented email campaign with hundreds of personalized emails on a regular basis, Outlook can make organizing everything incredibly difficult and frustrating.<\/p><p>Simply put, Outlook isn&#8217;t built for large-scale email outreach or marketing. If you need to launch an email marketing or outreach campaign, you should use cold email software.<\/p><h3 class=\"wp-block-heading\" id=\"h-4-impossible-to-track-performance\"><span id=\"4-impossible-to-track-performance\">#4. Impossible to Track Performance<\/span><\/h3><p>Outlook does not support tracking key email marketing metrics such as open rates, click-through rates, and reply rates.<\/p><p>You have no way of knowing who opened your emails and who ignored them. You can&#8217;t see what subject lines, content, and offers resonate with your recipients unless you track email open and click-through rates.<\/p><p>This makes long-term optimization and improvement of email campaigns extremely difficult. Dedicated email tools provide powerful analytics for measuring engagement.<\/p><h3 class=\"wp-block-heading\" id=\"h-5-no-auto-follow-up-feature\"><span id=\"5-no-auto-follow-up-feature\">#5. No Auto Follow-Up Feature<\/span><\/h3><p>Last but not least, Outlook lacks automatic follow-up capabilities. As a result, if you&#8217;ve scheduled an email and are eagerly awaiting a response, you&#8217;ll have to roll up your sleeves and do the follow-up yourself.<\/p><p>This may not seem like a big deal for a single email, but imagine manually following up on dozens or even hundreds of emails.<\/p><p>Sending follow-up emails to non-responders is an extremely powerful technique for nudging them, keeping your brand at the forefront of their minds, and driving responses over time if you&#8217;re doing cold email outreach.<\/p><p>Fortunately, there are now specialized email outreach tools that allow you to create auto-follow-up sequences in which the initial emails are automatically followed up with new messages if the recipient does not respond after a certain period of time.<\/p><h2 class=\"wp-block-heading\" id=\"h-related-articles\"><span id=\"related-articles\">Related Articles <\/span><\/h2><ul class=\"wp-block-list\"><li><a href=\"https:\/\/businessyield.com\/tech\/how-to\/how-to-change-font-size-in-outlook\/\" target=\"_blank\" rel=\"noreferrer noopener\">HOW TO CHANGE FONT SIZE IN OUTLOOK: Complete Guide<\/a><\/li>\n\n<li><a href=\"https:\/\/businessyield.com\/tech\/how-to\/how-to-change-outlook-view\/\" target=\"_blank\" rel=\"noreferrer noopener\">HOW TO CHANGE OUTLOOK VIEW: Complete Guide<\/a><\/li>\n\n<li><a href=\"https:\/\/businessyield.com\/tech\/how-to\/how-to-schedule-posts-on-instagram\/\" target=\"_blank\" rel=\"noreferrer noopener\">How to Schedule Posts on Instagram: Easy Tips &amp; Tricks<\/a><\/li>\n\n<li><a href=\"https:\/\/businessyield.com\/tech\/how-to\/how-to-make-a-group-in-outlook\/\" target=\"_blank\" rel=\"noreferrer noopener\">HOW TO MAKE A GROUP IN OUTLOOK: Easy Guide<\/a><\/li>\n\n<li><a href=\"https:\/\/businessyield.com\/tech\/how-to\/how-to-delete-outlook-account\/\" target=\"_blank\" rel=\"noreferrer noopener\">HOW TO DELETE OUTLOOK ACCOUNT: Easy Guide<\/a><\/li><\/ul><h2 class=\"wp-block-heading\" id=\"h-references\"><span id=\"references\">References<\/span><\/h2><ul class=\"wp-block-list\"><li><a href=\"http:\/\/digitaltrends.com\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">DigitalTrends <\/a><\/li>\n\n<li><a href=\"http:\/\/petri.com\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Petri<\/a><\/li><\/ul>","protected":false,"gt_translate_keys":[{"key":"rendered","format":"html"}]},"excerpt":{"rendered":"Microsoft Outlook&#8217;s ability to schedule an email&#8217;s delivery for a later time or date is a handy feature.&hellip;\n","protected":false,"gt_translate_keys":[{"key":"rendered","format":"html"}]},"author":86,"featured_media":13219,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_lmt_disableupdate":"","_lmt_disable":"","_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[11],"tags":[],"class_list":{"0":"post-13212","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-how-to"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Schedule an Email in Outlook: 2023 Tips and Tricks - Business Yield Technology<\/title>\n<meta name=\"description\" content=\"Once you&#039;ve composed your email, you can schedule when you want it sent. 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