{"id":13068,"date":"2023-10-12T05:59:10","date_gmt":"2023-10-12T05:59:10","guid":{"rendered":"https:\/\/businessyield.com\/tech\/?p=13068"},"modified":"2023-10-12T05:59:14","modified_gmt":"2023-10-12T05:59:14","slug":"how-to-share-a-calendar-in-outlook","status":"publish","type":"post","link":"https:\/\/businessyield.com\/tech\/how-to\/how-to-share-a-calendar-in-outlook\/","title":{"rendered":"How to Share a Calendar in Outlook: Best Easy Guide","gt_translate_keys":[{"key":"rendered","format":"text"}]},"content":{"rendered":"

Sharing your calendar in Outlook is a great way to stay coordinated with your colleagues, friends, and family. You can share your calendar with specific people, or you can make it public so that anyone can view it. But how do you go about it? <\/p>

Quick Answer<\/span><\/h2>

To share a calendar in Outlook, follow these steps:<\/p>

  1. Open Outlook and go to the Calendar tab.<\/li>\n\n
  2. Right-click on the calendar that you want to share and select Share.<\/li>\n\n
  3. In the Share Calendar dialog box, enter the email addresses of the people you want to share your calendar with.<\/li>\n\n
  4. Select the level of permission that you want to give to each person.<\/li>\n\n
  5. Click OK to share your calendar.<\/li><\/ol>

    Once you have shared your calendar, the people you shared it with will receive an email invitation. They can click on the link in the email to accept the invitation and start viewing your calendar.<\/p>

    Outlook Calendar Sharing<\/span><\/h2>

    Because Microsoft Outlook offers several calendar-sharing options, it’s critical to understand what each one does to select the one best suited to your needs.<\/p>

    #1. Sending an Invitation to Share a Calendar<\/span><\/h3>

    By inviting other users, you allow them to view your calendar in their own Outlook. You can give each recipient a different level of access, and the shared calendar will update automatically on their end. This is an option for Exchange and Office 365 accounts, as well as Outlook.com and Outlook Online (also known as Outlook on the Web or OWA).<\/p>

    #2. Calendar Publication on the Web<\/span><\/h3>

    By making your Outlook calendar available online, anyone can view it as a webpage in a browser or import an ICS link into their Outlook. This feature is available in Exchange-based accounts, accounts with access to a WebDAV-compliant web server, Outlook on the web, and Outlook.com. <\/p>

    #3. Sending a Calendar Snapshot via Email<\/span><\/h3>

    As an email attachment, a static copy of your calendar is sent to the recipient. The recipient will only see a snapshot of your appointments at the time the email was sent; no subsequent updates will be available to them. This option is available in Outlook 2016, Outlook 2013, and Outlook 2010, but it is no longer available in Office 365, Outlook 2019, or Outlook 2021. Learn how to send an Outlook calendar email.<\/p>

    How to Share an Outlook Calendar on a Laptop or Desktop Computer<\/span><\/h2>
    1. Launch Microsoft Outlook in your browser and log in.<\/li>\n\n
    2. In the far left pane, click the calendar icon.<\/li><\/ol>
      1. In the upper-right corner of your screen, click Share.<\/li>\n\n
      2. In the text field, type the person’s name or email address.<\/li>\n\n
      3. Configure how you want the person to use your calendar. Y<\/strong>ou can, for example, allow others to view your calendar when you’re unavailable, view all details, edit, delegate, and more. If you select “Can View When I’m Busy,” you will only see time blocks labeled “Busy.”<\/li>\n\n
      4. Once your preferences are set, select Share or click the trash can icon if you’ve changed your mind.<\/li><\/ol>

        Anyone with whom you have shared your calendar will receive an invitation to accept or decline by clicking Add This Calendar. The recipient can then view the calendar by clicking View Calendar in the email. You can also click the calendar icon at any time to see who has shared their calendar with you on the left side of the screen under People’s Calendars.<\/p>

        How to Share an Outlook Calendar on an iPhone or Android Device<\/span><\/h2>

        Using the Outlook mobile app, you can also share your Outlook calendar with your iPhone or Android device. Microsoft’s support blog outlines the following steps:<\/p>

        1. Launch the Outlook app on your smartphone.<\/li>\n\n
        2. In the upper left, tap the calendar menu.<\/li>\n\n
        3. Select the gear icon.<\/li>\n\n
        4. Select Add People and enter the names of the people you want to add.<\/li>\n\n
        5. Change permissions by tapping the person you want to share the calendar with.<\/li><\/ol>
          1. Click the tick mark.<\/li><\/ol>

            You can change your permissions or who has access to your calendar at any time. Furthermore, uncheck the bubble next to someone’s name under People’s Calendars to stop seeing the calendar that they’ve shared with you. You can also edit the colours, the name of the calendar, and where you’ll see it, or remove it entirely by clicking the three-dot settings option next to a person’s name who has shared their calendar with you.<\/p>

            How to Stop Sharing Outlook Calendar<\/span><\/h2>

            To stop sharing your calendar with a specific user, follow these steps:<\/p>

            1. Launch the Calendar Permissions dialogue (Home > Share Calendar).<\/li>\n\n
            2. Select the user whose access you want to revoke and click Remove on the Permissions tab.<\/li>\n\n
            3. Select OK.<\/li><\/ol>

              How to Share Your Outlook Calendar to a Website<\/span><\/h2>

              You can also share your Outlook calendar via the Outlook website. This is how.<\/p>